Hub Coordinator - London, United Kingdom - Ministry of Justice

Description

Building/Site HM Prison Wandsworth, SW18 3HS
Band 5
Post Type Permanent
Working Pattern Full Time, Part Time/Job Share, Flexible Working, Other
Role Type Intelligence
The post holder will be responsible for overseeing the provision of strategic and tactical intelligence analysis within establishments.

The post holder will play a critical leadership and management role in developing the intelligence picture on a range of threats impacting on the establishment.

This job requires no operational experience. However, knowledge of prison operating environments and a working knowledge of intelligence practice is essential.
This post has line management responsibility of establishment based Intelligence Analysts and Collators.
Have keen oversight and management responsibilities (along with Security CM) for ensuring policy is applied and followed.

• Ensure that intelligence products are prepared by the Prison Intelligence Unit and delivered to the establishment in line with the HMPPS Intelligence Policy, the National Security Framework (NSF) and Local Security Strategy (LSS).
• Take responsibility for the tasking of analysts and act as a conduit between the Prison Intelligence Unit and other functions across the establishment; ensure that terms of reference for intelligence analysis products are appropriate and realistic.
• Obtain and evaluate information for intelligence analysis for non-routine or sensitive subject or problem profiles; applying structured analytical techniques to create intelligence analysis products to support decision making.
• Ensure that analysis of local MDT results is completed, providing reports to the Head of Security and the local drug strategy committee.
• Ensure that good intelligence analysis is prepared and submitted for use in intelligence led tasks such as searching, non-random drug testing, mobile phone detector deployment, allocations of dog resources, debriefing and larger operations requiring the deployment of regional SOCT and national teams.
• Act as the local system administrator for Mercury, approving new accounts and ensuring that all users have signed and understand the SyOPs.
• Complete monthly quality checks on the content of local Mercury reporting, analysis, assessment and processing requirements; providing advice, guidance and potentially initiating performance management procedures when agreed standards are not met.
• Manage person of interest databases including E-List prisoners, prominent and development nominals, PRAS nominals, organised crime group mapped nominals and visitors of interest etc., updating with new intelligence as received and communicating with decision makers to ensure reviews and actions are completed within agreed timescales.
• Complete quality assurance checks on requested intelligence reports to ensure they are completed, sanitised and disclosed in line with HMPPS policy.
• Review and maintain the effectiveness of local analysis processes.
• Ensure that a system is in place for actions resulting from IRs and intelligence product to be communicated and followed up appropriately.
• Manage access to the PIN phone system, approving new accounts and ensuring back-ups are completed and product is retained in line with specified timescales. Ensure any applications for and monitoring of communications including mail, PIN phones and CCTV is done in strict adherence to HMPPS policy and legislation.
• Act as the nominated point of contact for ViSOR, ensuring processes are in place to update intelligence for prisoners who are partnered on the system within agreed timescales.
• Liaise with the Head of Security and provide advice on the range of tactics (both overt and covert) that may be available to maximise the collection of intelligence for individual problem profiles.
• Investigate and ensure all prisoner complaints related to intelligence practice are responded to within agree timescales.
• Ensure intelligence analysis is provided and represented at local tasking meetings, security committee meetings, IDRM, Safer Custody and any other meetings where intelligence will be relied upon for decision making purposes.
• Provide assistance to the local Counter Corruption Lead, ensuring intelligence related corruption processes are in place and that intelligence analysis is allocated appropriately to specific cases. Completing quality assurance checks on any corruption related intelligence products prior to onward dissemination. Be the local intelligence subject matter expert. Work closely with regional CT teams to support the pathfinder process and ensure all aspects of the current policy are adhered to. Work with local SMT and external stakeholders to ensure that local analytical products meet the required needs - seeking and acting on feedback

Be responsible for the management of all staff within the Prison Intelligence Unit. This includes staff performance, development and annual appraisal through to sickness absence management.

• Maintain an excellent working relationship with Security and Operations Custodial Managers to maximise opportunities to exploit intelligence and disrupt prisoners and with the Police Intelligence Officer and/or the Police Liaison Officer.
• Ensure that positive relationships are maintained between the Prison Intelligence Unit and the Regional Intelligence Unit (RIU or LTHSE teams), to ensure effective collaboration in areas such as Organised Crime, Counter Corruption, Counter Terrorism (CT) and Covert Activities etc. In conjunction with the local counter corruption lead, liaise with the regional counter corruption lead and work closely with the police and other external partners on all local corruption related matters.
• Build productive working relationships with the wider analytical community in HMPPS, with related data analysis functions and with law enforcement partners to develop quality intelligence products.

Contribute towards the development of local policy, procedures and practice and ensure consistency of application.

• Manage devolved budgets related to intelligence in accordance with the financial procedures outlined in the budget delegation and resources to deliver the activities within the Prison Intelligence Unit and contribute to short and medium term business planning processes.
• Manage a safe working environment for staff for the team and visitors to the prison intelligence unit. Ensure health and safety legislation is followed and safe systems of work and risk assessments are completed in a timely manner, with any faults or non-compliance being reported promptly.
• An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Managing a Quality Service

• A practical working knowledge of the intelligence cycle is essential.
• Knowledge of local processes would be an advantage.
• Able user of MS Word and MS Excel.
• Information collation and analysis.

Job holders must complete any specific training related to their role in accordance with the HMPPS Intelligence Policy.

Newly promoted staff to the following Band 5 first line manager roles (Hub Managers, Custodial Managers and Facilities & Services Managers) in Establishments are required to complete a qualification as part of their work objectives where these training packages are available.

Staff that have mapped or re-graded to Band 5 who have previously worked at an
All external staff joining as a Band 5 Hub Manager or Facilities and Services Manager
Able user of MS Word and MS Excel.

• Information collation and analysis.

Additional Information Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows.

This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas).

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office.

Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs.

All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS' Flexible Working policy.

The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.

Annual Leave

• The holiday year runs from 1 March.

Bank, Public and Privilege Holidays

• You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays.

These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment
Pension

• The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance
HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements.

Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so.

HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ
After two months' service, you'll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work
Childcare Vouchers
For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
Training
HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

• There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts
• All staff receive security and diversity training and an individual induction programme into their new roles

All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

• Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

To Shared Service Connected Ltd Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting- );
To Ministry of Justice Resourcing team (resourcing-management-.The Civil Service embraces diversity and promotes equal opportunities.

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace.

If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions webpage.

We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging.

This flexible approach to recruitment focuses more on finding the right candidate for the specific role.

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.

Managing a Quality Service - 250 word limit
Use of Artificial Intelligence (AI)

Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.

Managing a Quality Service

The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
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