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    Team Administrator - London, United Kingdom - Pew Charitable Trusts

    Pew Charitable Trusts
    Pew Charitable Trusts London, United Kingdom

    2 days ago

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    Description
    Administrative Assistant, International Fisheries

    Directory Entry :
    The Pew Charitable Trusts is an independent non-profit, non-governmental organization, founded in 1948.

    The stated mission of Pew is to serve the public interest by "improving public policy, informing the public, and invigorating civic life.

    Pew often has vacancies in the remit of Nature Conservaton and Climate change in countries ranging from Australia to the UK, Chile to USA.

    For more jobs with Pew visit their website.

    The administrative assistant is responsible for scheduling and coordinating virtual and in-office meetings, calendar management, travel planning, expense reimbursement and invoice management and maintaining databases.

    The administrative assistant may support several projects and will support their teams, and other colleagues, to ensure efficient communication, information sharing and effective use of systems for organizing, tracking, and meeting deadlines.

    The administrative assistant will participate in regular project meetings to develop a general understanding of the operations of Pew's environment teams.

    This position is based in Pew's London office and will participate in Pew's core in-office days on Tuesdays and Wednesdays, with the flexibility to work from home the remainder of each week.

    Provide administrative support to project leadership (and teams as needed) to include calendar management and meeting planning.

    Handle key administrative functions for project team including proofreading and editing documents, coordinating, and preparing physical and electronic mailings, updating, and maintaining databases, scheduling, and preparing for virtual and in-office meetings, tracking meetings in Salesforce, copying and printing.

    Contribute to and participate in tasks and special projects as requested.

    Schedule virtual and in-office meetings, appointments, and conferences with internal and external attendees.

    Work closely with the project leaders, and other project colleagues to provide logistical and operations support for internal, portfolio-wide events and convenings.

    Work with project leaders and environment colleagues to prepare briefing materials and meeting notes for portfolio events.

    Conduct proactive calendar management and support the smooth functioning of the project directors' schedule by ensuring that meetings begin and end punctually, and that calendars are arranged in order to maintain a balance between necessary meetings and time for the project director to complete work.

    Travel and expense management
    Prepare and submit expense reports, third-party reimbursements, invoices, and credit card coding reports.

    Handle travel arrangements, international and domestic for program activities and assist, as needed, with staff and third-party travel reservations and planning.

    Strong oral communication skills, including a polished telephone manner and ability to take detailed and thorough messages.
    Strong written communication skills including proofreading and editing skills.
    Monitors and double checks work and information for accuracy and quality.
    Skilled at coordinating meetings and travel arrangements.
    Demonstrated proficiency in Office applications and electronic calendars (Windows, Microsoft Word, Teams, Excel, PowerPoint, and Outlook).

    Travel
    Occasional domestic travel may be required.
    This position offers a competitive salary and benefit program.

    Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.

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