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Basingstoke

    Ward Manager Administrator - Basingstoke, United Kingdom - Hampshire Hospitals NHS Foundation Trust

    Hampshire Hospitals NHS Foundation Trust
    Hampshire Hospitals NHS Foundation Trust Basingstoke, United Kingdom

    6 days ago

    Default job background
    Permanent
    Description

    Job summary

    We have an exciting opening for a Ward Manager Administrator to provide comprehensive administrative services to the clinical matron. Isolation ward is a 7 bedded ward in Basingstoke looking after the needs of general medicine patients.

    Main duties of the job

  • Responsibility for providing a full secretarial and administrative service to the designated Managers. This will include diary management, management and production of all correspondence and the development and maintenance of document management systems
  • To work autonomously taking full responsibility for the diary management and administration of the designated Managers
  • Establish and implement policies and procedures to maintain efficient department/office and filing systems to facilitate the smooth running of the administrative services, ensuring that the working environment is kept tidy, safe & secure
  • To monitor e-mail and other correspondence and respond where appropriate. To bring essential items to the attention of the designated Managers for action.
  • Provide accurate, timely and relevant handover information using electronic systems where available
  • Maintain confidentiality at all times, as required by legislation and trust policy

    • About us

    Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

    Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

    We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

    The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

    Job description

    Job responsibilities

    For further information about this role please see Job Description document attached.

    If you have any further queries, please do not hesitate to contact us.

    Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.

    Person Specification

    Training & Qualifications

    Essential

  • Level 4 NVQ or equivalent
  • Senior administration training or relevant experience
  • Recognised computer literacy course ( ECDL) or equivalent experience

    • Desirable

  • Professional PA/secretarial qualification
  • Project management training/qualification

    • Planning and Organisation

    Essential

  • Significant experience as a Management Assistant , some of which should be to very senior level executive
  • Experience of providing secretarial support to meetings (including formal minute writing, preparation of agenda etc
  • Supervisory or line management experience

    • Desirable

  • Working within the NHS

    • Skills & Ability

    Essential

  • Planning and organisational skills
  • Ability to work effectively under pressure, meet deadlines and prioritise workload in a challenging and demanding environment
  • Effective interpersonal and communication skills (verbally, electronically and in writing)

    • Desirable

  • Shorthand
  • Wider IT experience including Publisher, Projects and Access databases
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