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    Personal Assistant - Glasgow, United Kingdom - Talentworx

    Talentworx
    Talentworx Glasgow, United Kingdom

    1 week ago

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    Description


    Talentworx are working with a growing firm, currently with 34 Partners, specialising in the areas of private client, commercial property, renewable energy, farming and agricultural, telecoms and licensing, corporate, commercial dispute resolution, employment and family business.

    They have offices in Glasgow, Edinburgh, Inverness, Dunblane and Dunfermline.

    They are seeking an experienced Personal Assistant, who is happy to get involved in HR duties, to join the Glasgow team on an initial 12-month FTC.

    What's in it for you? Around £28KHybrid WorkingPension 7% Firm, 5% Employees24 Days Al + Public (+ 6 Days to be bought)

    Health Shield - Private Health cash potSpecial leave daysAdministrative Support duties:

    General administrative: General administrative duties including photocopying, scanning of documents, filing, taking messages and sorting and distributing postClient correspondence: Assisting with routine correspondence and enquiries from clients and members of the public in a timely manner on behalf of fee earnersDiary management: extensive diary management for key partners as well as planning and coordinating key meetings for clients, lunches, dinners, offsites and events led by the firmConfidentiality: Maintain client confidentiality and legal professional privilegeKey HR responsibilities include:Supporting the graduate recruitment and summer placement processes including logging, tracking and redacting application forms and contacting candidatesSupporting the annual NQ process – tracking application forms and scheduling interviewsAttending law fairs as necessaryHR projects: assisting with HR projects as requiredReporting: utilising the HRIS to produce accurate reports in a timely fashionPayroll: supporting the HR department with payroll administrationMonthly pension administrationUpdating the HR systemRecruitment: filing and tracking applications and organising interviews with candidates, drafting and sending offer letters and contracts of employment, running inductions for new starters, updating and managing the HR system with new starters and leavers and processing invoicesTraining: liaising with training providers, assisting with developing the planning cycle, scheduling courses, paying invoices; coordinating training materials, and circulating training emails.

    Any other ad-hoc dutiesDesired Skills and Experience:Previous experience within a personal assistant or secretarial background is essentialExperience within HR is desirableExcellent IT skills including full MS Packages and experience using MS ExcelDemonstrated knowledge and use of track changesWorking knowledge and confidence in using office equipment such as photocopiers, scanners, facsimiles, etcBe able to build rapport and communicate positively and effectively with all levels of employees and partnersBe self-motivated and self-drivenBe good at influencing people and look for constructive and positive solutionsHave excellent IT, Excel and data analysis skills and confident in utilising information to support business prioritiesHave excellent attention to detailProactive with a positive 'can do' approach
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