Document and Contracts Coordinator · UK · Fully Remote - United Kingdom - Enginuity

Description

Document and Contracts Coordinator

Permanent

Full time:35 hours per week

Salary: £23,000 - £28,000 DOE + benefits package

Home based in England, Scotland and Wales - this role will include occasional travel

About the role

As our Document and Contracts Coordinator, you'll play a pivotal role in setting up and maintaining the quality of contracts and documentation produced by our Development teams. Your primary responsibility will be to ensure that all documentation aligns perfectly with our brand guidelines and meets the expectations of our customers. You'll collaborate closely with various teams across the organisation to streamline processes and maintain transparency in contract management.

What you'll be doing

Ensuring meticulous administration of contracts for our Product Team, meticulously adhering to defined processes and ensuring smooth progress through procurement procedures. Conducting rigorous proofreading of all documentation before submission for approval, maintaining our high standards of accuracy and professionalism. Reviewing and aligning qualification documents with our template and branding standards, as well as with National Occupational Standards. Managing and organising electronic documents and files, maintaining version control and ensuring easy access for all stakeholders. Cultivating effective relationships with both internal and external stakeholders to discern their needs and requirements. Actively seeking opportunities for process improvement and efficiency gains, providing valuable feedback to the Product Team. Working diligently towards departmental KPIs and contributing significantly to the overall success of our product development initiatives.

What we looking for

We seek a candidate who possesses highly proficient skills in software tools such as MS Word and Adobe Acrobat Reader. Someone with strong organisational skills, capable of following defined processes and maintaining impeccable document control. An individual experienced in proofreading with a keen eye for detail. Familiarity with branding guidelines and a commitment to ensuring compliance. The ability to locate regulatory documents, such as National Occupational Standards, is essential. Excellent interpersonal skills are a must, along with a proactive approach to building effective working relationships. We seek a motivated self-starter with outstanding time management and administrative skills, ideally with previous experience in an administrative support role, ideally in a fast-paced environment. Additionally, experience working within an awarding organisation or the vocational education sector would be highly advantageous, as would previous experience with remote or home working arrangements

Working for EAL/Enginuity Group

We offer a supportive work environment and a comprehensive benefits package. We pride ourselves on being an inclusive place to work for all our colleagues and we want everyone to feel valued and that they can be themselves at work.

Many of our team work flexibly, and we would be happy to talk to you about how this could work for you,please let us know if you are shortlisted for interview so we can discuss this with you.

We welcome discussions regarding reasonable adjustments to support you throughout the recruitment process.

Remote/home based working at Enginuity

Your working hours will be 35 per week, working 9am until 5pm with a 1 hour lunch.

As a home-based employee you will fulfil your job responsibilities from home. Interactions with work and colleagues will be from a virtual environment. Depending on your role you will be required to either have some occasional travel or UK national travel. This travel will be required to allow you to fulfil different parts of your role and to meet colleagues on a quarterly basis. Other meetings that might require you to travel are events such as all colleague away days, training, and project work. Please review the advert to gain this insight to how much travel is expected. Also, ask at interview stage to confirm the frequency of travel and distance.

The company will provide you with the IT equipment required to carry out your role but it is a requirement that you provide all the necessary facilities for working from home; including broadband, home office, desk and chair.

Our benefits include:

• Competitive externally benchmarked salaries
• A defined contribution pension (4.5% employer/employee contribution).
• 25 days paid holiday (increasing after 1 years' service to 26 days and 2 years to 27 days), plus bank holidays.
• 3 additional paid days for company shutdown over Christmas and New Year
• A holiday buy scheme - option to buy up 5 days extra days holiday per year
• Life assurance of 2x your salary
• A Healthcare Cash Plan so you can claim back the costs of everyday health care such as dental, optical and physiotherapy. Plus, a virtual 24 hour GP service.
• Paid membership of a Professional Body to support your continuous development.
• An Employee Assistance Programme offering free confidential advice and support
• Wellbeing programmes, access to a free wellbeing website and wellbeing app
• Paid time off to volunteer in your local community or to support wider charitable causes
• A comprehensive discounts and benefits scheme, with discounts at many high street and online retailers
• Enhanced maternity, paternity, shared parental, adoption and dependant leave
• Access to training and development opportunities

About Us

The Enginuity Group exists to find new ways to close skills gaps in UK engineering and manufacturing in order to create a more productive sector at the forefront of designing, making and maintaining the solutions to society's greatest challenges. Enginuity is a charity that has created a 'common language' for engineering and manufacturing occupation and skills data, to help employers have the right skills at the right time to adapt faster to change.

We use this unique approach to sector data, alongside our deep understanding of the skills needs of UK engineering and manufacturing businesses, to:

• support engineering and manufacturing employers in discovering new sources of skills;
• provide insights and recommendations on the skills that are increasingly in demand so businesses, sectors and government can plan ahead;
• and alongside EAL, the Enginuity Group's specialist Awarding Organisation, End Point Assessment Organisation and skills partner for industry, connect organisations to ensure technical education is fit for purpose and keeps pace with changing industry needs, new technologies and the net-zero transition.

Further Information

If you have any questions, a request for further information, or would like to request this information in an alternative format, our Recruitment Team will be happy to help. Email us at

We're unable support UK relocation or to sponsor a visa for this role.

Depending on the volume of applications, the closing date for this position may be extended or brought forward.