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    Monitoring and Planning Co-Ordinator - United Kingdom - Clarke Energy Uk

    Clarke Energy Uk
    Clarke Energy Uk United Kingdom

    3 weeks ago

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    Description

    Job Title:
    Engineering Coordinator


    Function:
    Engineering


    Reporting to:
    Engineering Director

    Scope:
    Clarke Energy Ltd


    Location:
    Knowsley


    Job Purpose:
    To provide administrative support to the Engineering department.

    Majority of time spent:

    Providing a high level of administrative support to the Technical Director and Engineering Manager, organising and monitoring work and maintaining schedule adherence.


    Responsibilities:
    Populate Microsoft project chart with project dates and milestones taken from design schedules.
    Keep project chart up to date. Monitoring variation requests and logging + update schedule
    Provide weekly schedule of up and coming milestone dates for each engineer.
    Assist in planning work load. Designate live projects, sales support work & other tasks to Engineers to ensure projects and workload are equally distributed.
    Compile information from the project chart, engineers and assist in producing the monthly board report.
    Liaise with sales department for engineering support requirements & projected incoming projects. Recording which projects allocated to which engineers to prevent duplication. Produce a schedule and keep this live with sales and engineering visibility.
    Ensure engineering department procedures & processes are being implemented correctly.
    Assist in integrating new team members into the department in a structured manner
    Arrange travel/accommodation as required for the department.
    Assist in monitoring department cover during holiday requests etc.
    Timesheets logging into database.
    Complete weekly whereabouts tables

    Technical/Professional Knowledge and Skills:
    Strong IT skills – including Word, Project, Excel and Microsoft Office.
    Strong minute taking and typing skills.


    Personal Attributes/Skills:
    Excellent interpersonal skills – able to build relationships at all levels, internally and externally.
    Assertive and able to drive scheduled work through the department.
    Excellent communication skills – face to face and over the telephone.
    Works well in a team.
    Manages time effectively.
    Be proactive in taking on tasks and able to work on own initiative.
    Strong attention to detail.
    Works well under pressure.
    Flexible and adaptable.
    The applicant must demonstrate they are:
    Trustworthy and professional.
    Reliable and dependable.
    Supportive and able to work well with colleagues.
    Effective in managing their time and workload.
    Prepared to work under their own initiative and to do what is required to get the job done.
    Committed to quality and improvement.
    Willing to take responsibility for their work and actions.
    In addition it is particularly important to the success of this role that the applicant can demonstrate the following:
    Good relationship building and communication skills at all levels and across functions.
    A flexible approach to requirements – adapts to changing priorities and requirements.


    Essential:
    A minimum 3 years experience of working in a demanding Administrative role in a fast moving environment.
    A minimum 'A' Level standard of education or equivalent qualifications.


    Desirable:
    ~ Experience of working in a commercial engineering or industrial environment.

    #J-18808-Ljbffr
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