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    Team Assistant/Senior Receptionist - London, United Kingdom - Allteck

    Allteck
    Allteck London, United Kingdom

    2 weeks ago

    Default job background
    Full time
    Description

    The Administrative Assistant/ Receptionist, reporting to the Executive Assistant, will be the first point of contact for visitors and callers to our Corporate Head Office.

    This role will be responsible for a wide variety of administrative duties in support of our Head Office Team, including our Senior Leadership and Executive Management.


    Job Type:
    Full Time
    Present a positive and professional image of the organization to all visitors, suppliers, telephone inquiries, and other interactions
    Manage switchboard by screening incoming calls and forwarding to the appropriate departments, or taking messages when required
    Help maintain workplace security by issuing, checking, and collecting badges, maintaining visitor logs and directing clients as needed.
    Work with our IT department to maintain all office equipment such as copiers, printers, and postage machines.

    Ensure reception, meeting rooms, coffee stations and kitchen areas are maintained and kept in tidy and presentable manner and have all necessary supplies.

    Complete Visas, personal expenses, receipts, and other accounts payable functions as required.
    Assist with the coordination of meetings, seminars, workshops, special projects, and staff events.
    Superior telephone manners and customer service skills
    Knowledgeable and proficient use of computers (PC) and computer software programs (Microsoft Suite, including Word, Excel & Teams)
    Ability to operate office related equipment
    Willingness to jump in to help other departments as needed
    Education, Training & Experience

    Grade twelve education and one to two years of recent related experience, or an equivalent combination of education, training, and experience.

    Administrative post-secondary training or Administrative Professional Certificate is considered an asset.
    Experience working with executive and senior management is considered an asset.

    If you're interested in joining our organization but don't see an immediate opening, don't be shy to send us your resume and cover letter anyway.

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