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    Senior Event Delivery Specialist - United Kingdom - Informa Connect of Informa PLC

    Informa Connect of Informa PLC
    Informa Connect of Informa PLC United Kingdom

    1 week ago

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    Description
    Senior Event Delivery Specialist (equivalent to Event Operations Manager)
    Full-time Informa Tech sits at the heart of a thriving business technology community.

    And by providing market insight and market access across multiple specialist technology markets, we connect, inform and inspire the technology industry to build a better, more sustainable world and start conversations that really matter.

    At Informa Tech, you'll be joining a vibrant community of over 2000 colleagues across 19 locations, and a fast-paced international company that's part of the UK's FTSE 100 group of leading businesses.

    Where else can you rub shoulders with big brands and leading experts, in exciting places, alongside some of the most respected colleagues in our markets?(We're now looking for a Senior Event Delivery Specialist to join our Operations team.

    As theSenior Event Delivery Specialist, you will :

    • Manage event logistics – as part of a project team, or as the lead on small to large events / festivals.
    • Create, manage, and communicate the project plans for assigned events, with clarity of expectations and deadlines for all stakeholders' pre-event, during, and post-event for virtual/hybrid/face-to-face events to ensure exceptional delivery.
    • Work with vendors to establish layouts ensuring proper attendee traffic flow, adequate areas for registration, conference room placements, food & beverage stations/rooms and complex exhibitor floor plans. Source, compare, recommend and negotiate contracts and/or service agreements with event suppliers, including but not limited to venues, AV, temporary staffing, security, H&S agencies.
    • including but not limited to venue, decorator, freight, audio visual, and virtual/hybrid platform.
    • Manage exhibitor participation in events (or oversees project team members); in the creation of operational communications with exhibitors including service kits, security forms, badge forms, freight scheduling, and other activities.
    • Manage larger project teams to oversee all pre-conference logistics such as but not limited to show information documents, temporary space arrangements, signage, and ordering of convention materials.
    • Manage high level keynote speaker support, including onsite logistics, coordination of audio-visual needs, rehearsal schedules, set design, and attendee seating plan. Manage audio visual needs and related budgets for all on-site event requirements.
    • Communicate and complete food & beverage orders.
    • Oversee management of speakers, conference content, and program budgets for events with 10 to 600 speakers. Includes incoming and outgoing speaker correspondence (contracts, payments, travel details, event updates, audio visual requests and registration inquiries), production of onsite printed session materials.
    • Set up and lead event pre-con meetings with all key suppliers and stakeholders
    • On site, manages logistical needs; parking, audiovisual needs, reviews and complies with all facilities contracts, security, and medical personnel. Hire, manage, schedules, and train temporary staff.
    • Assigned role on events can specialise in one discipline or encompass multiple disciplines depending on scope of event. Act as Health/Safety/Security advocate for assigned events. Assists in making risk assessments and incident response plans. Lead event planning meetings, presenting clear and concise updates on event milestones whilst also identifying any impacts to the event and propose resolutions.
    • Coordinate an exhibitor health and safety sign off process for stand plans and exhibitor risk assessments and method statements and act as support in liaison with suppliers and team involved. This posting will automatically expire on 3/24/2024
    • Building and maintaining relationships and understanding customer needs.
    • Managing stakeholders internally and externally
    • Strong collaboration and communication skills written, verbal, presentation
    • Proven expertise in managing project activity, ability to prioritise and manage time efficiently.
    • This is a hybrid role. It is required for the candidates to be located in the UK and travel to 240 Blackfriars office periodically. Informa Tech is a division of Informa, where no two days are the same, and you'll find the freedom, opportunity, and support of a fantastic community. We are also flexible with different working patterns and prioritise promotions internally.

    Freedom & flexibility:
    colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotely

    Great community:
    a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks

    Career opportunity:
    the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning


    Time out:
    25 days annual leave, rising to 27 days after two years, plus a birthday leave day and the chance to work from (almost) anywhere for up to four weeks a year

    • A flexible range of personal benefits to choose from, plus company funded private medical cover
    Strong wellbeing support through EAP assistance, mental health first aiders, a healthy living subsidy, access to health apps and more
    We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed.

    We do not discriminate on the basis of race, colour, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical 14 Informa PLC | Job Advert Templates Information Classification:
    General conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.
    See how Informa handles your personal data when you apply for a job here.
    #
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