Academy Secretary - Isleworth, United Kingdom - Brentford Football Club

Description

Job Title: AcademySecretary

Department:Football

Reporting:Club Secretary & Academy OperationsManager

Location:Training Ground JerseyRoad

Salary:Competitive

Closingdate: Friday 23 February2024

Brentford FC is a bitdifferent to other Premier League football clubs. We put our fansfirst we are a true community club and while we are financiallysustainable we are not afraid to take calculated risks. We takehuge pride in our environment and culture within the Club whichfocuses on development inclusion and not being afraid to thinkdifferently.

Being progressive humble andrespectful while sticking together as one team across the Clubguides how we work and the decisions we make eachday.

We also firmly believe that a diverseworkforce is a better workforce which will help us develop ideassolve problems and ultimately grow BrentfordFC.

We play in a brandnew stadium 15 minutes fromHeathrow in vibrant west London.

We will neverforget where we have come from but we are excited about the futurethat lies ahead.

Come joinus.

InclusionStatement

Brentford FC is anorganisation which values and is passionate about diversity andinclusivity. Whilst our recruitment decisions are always based onmerit and suitability we welcome and encourage applications fromqualified candidates including those from underrepresented groupssuch as those from ethnically diverse backgrounds women those fromthe LGBTQ community and those withdisabilities.

SafeguardingStatement

Brentford FC iscommitted to equality the safeguarding and welfare of all childrenand adults at risk. This responsibility is shared by all staff andvolunteers at the club safeguarding is everyones responsibility.Staff will be required to undertake regular safeguarding trainingto enable and reinforce a proactive approach to safeguarding. Thisrole requires the post holder to apply all relevant policies anduphold the clubs commitment to safeguarding vulnerable people toensure a safe environment for all. This includes the timelyreporting of any safeguarding concern to the safeguarding team.Weremind those barred from regulated activity that it is an offenceto apply for such positions.

At Brentford FC wewant everyone to feel valued and included. Therefore we will dowhat we can to support applicants with disabilities and longtermhealth conditions as part of our application process. If yourequire any adjustments or support please contact us on and we willdo our best to accommodate your requirements in line with theEquality Act 2010.

Please note thatwhere appropriate for the role youwill berequired to complete additional background checks such asDisclosure and Barring Service (DBS) checks and police checks forany time you have lived or workedoutside of the UK in the last 10years. You can find out more aboutthis at

Pleasealso note that a CV application will not besufficient. Applicationswill not be considered where the applicationform has not beencompleted in full.

The Role of theAcademy Secretary

This is anexciting opportunity to join an aspirational team in the journey toset up an outstanding Academy from scratch. With an established U18squad the Academy will be expanding to include U9U16 teams over thenext couple of years. The successful candidate will play anintegral part to ensuring excellent administration and systems areembedded helping to join the dots between teams and establishexcellent operational elements across the Academy. This Secretaryrole is much bigger than the traditional role of Football secretarywith a unique opportunity to get involved in projects and widerAcademy life.

MainAccountabilities

Lead on theadministrative duties for all Academy Development Phases. Thesetasks include:

Compliance &Regulations

• Point ofcontact between Club and League including submission of allrequired information
• Ensure Academy compliancewith all rules and regulations of the various football authoritiesand the timely completion of relevant documentation
• Ensure that all contact with players complieswith the Clubs Safeguarding Policy and that any concerns are sharedwith the Safeguarding Team through appropriatechannels.
• To ensure all aspects of footballrules regulations and requirements are fully communicated to theAcademy Management Team the Academy Governance Committee and adviserelevant personnel of the Clubs obligations and responsibilitiesunder the relevant regulations
• Support AcademyOperations Manager with all external audits preparing documentationand briefing Heads ofDepartment

PlayerRegistration &Eligibility

• Facilitate theregistration of all Academy players in accordance with YD rulesincluding loans and triallists
• To conform andmonitor player eligibility
• Administration ofthe annual player retain and releaseprocess

Matches

• Liaisewith opposition clubs on the arrangements for both home and awaymatches
• Manage the arrangements and reportingrequirements relating to match officials and emergency services forall fixtures
• Manage directors scouts andvisiting officials guestlists for matches at our AcademyStadium
• On call for matches to ensure smoothmatchday operations with the Academy OperationsManager

Supporting ourAcademys Growth

• Embeddingnew administrative systems and processes for U9U16 agegroups
• Admin support to Academy Director andthe Academy Management Team
• Attend as requestedinternal meetings internal and external CPD events
• Other adhoc duties as necessary to ensuresmooth running of the Academy
• Management ofand dealing with a range of queries from other departments of thefootball club on a dailybasis.

General ClubAccountabilities

To ensurecompliance with all relevant Club policies including safeguardinghealth and safety policies and with specific reference to the dataregulations

To ensure compliance with the ClubsCode of Conduct.

To ensure compliance with allrelevant legal regulatory ethical and socialrequirements

To build and maintain good workingrelationships both internally and externally maintaining aprofessional image at all times when representing BrentfordFC

To keep confidential any information gainedregarding the Club and its personnel

To maintaina flexible approach to work at alltimes

Key Internal Relationships

• AcademyDirector
• Academy OperationsManager
• Academy ManagementTeam
• Head of AcademyRecruitment
• ClubSecretary

PersonSpecification Essential PersonalCharacteristics

• Strongorganisational communication and planningskills
• The ability to manage pressure andconflicting demands and prioritise tasks and workload; oral andwritten
• Tact discretion and respect forconfidentiality
• Eye fordetail
• Teamwork excellent interpersonal skills& caring personality
• Reliability andhonesty
• Project managementskills
• A pleasant confident telephonemanner
• You should have anopen mindset and be hungry to grow anddevelop

PersonSpecification DesirableCharacteristics

• Goodknowledge of Youth Development rules andregulations
• Demonstrableexperience in a similar role.

Closing date forapplications: Friday 23 February2024