- Ensure all visitors are recorded in the visitor book.
- Answering the telephone promptly and transferring them to the relevant department.
- Screen calls and deal with all general enquiries
- Responding to emails in the Info inbox ensuring messages are accurately recorded and forwarded appropriately, filing emails.
- Responsible for incoming and outgoing post and deliveries including taking items to the Post Office
- Organising meeting rooms
- Making bookings: Trains and making travel arrangements. Flights Hotels and other accommodation
- Organise hotels and restaurants for York races on an annual basis if required.
- Book tables at restaurants when requested.
- Organise donations for charities.
- Maintaining portals
- Creating and sending Dropbox links
- Logging tenders and updating their status in Immortalis and the files
- Printing and scanning various documents/files
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Administrator - Belfast, United Kingdom - PSI Global Group Limited
Description
Position:
Administrator
Location:
Belfast (Docks)
Minimum 5 months
Client:
Multi disciplined Industrial contractor who provide a diverse range of specialist services. Working for both public and private sector customers.
Skills & Responsibilities:
We are looking for enthusiastic and hardworking individual that can work as part of a team and to provide admin support to the company.
Key Duties and responsibilities- * Greeting and welcoming clients and visitors and directing them to the correct person in the organisation.
This list of duties is not exclusive or exhaustive and may be subject to change depending on the needs of the business.
The ideal candidate will have experience in a similar role - Full training will be given. Excellent career prospects (potential to move into other areas of the business)