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    Office Coordinator - London, United Kingdom - Saab UK

    Saab UK
    Saab UK London, United Kingdom

    1 week ago

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    Description
    Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe.

    Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth.

    We currently employ over 500 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.

    Saab is a company that offers our employees plenty of opportunities for growth and advancement.

    We embrace diversity and are committed to providing a workplace where individuals can thrive professionally, paving the way for future progression.

    We also recognise the need for a healthy work-life balance to ensure our staff have the chance to live a fulfilling life beyond the workplace.

    We're currently seeking an Office Coordinator to become an integral part of our operations at our centrally located office, right next to the iconic Trafalgar Square.

    As our Office Coordinator, you'll play a pivotal role in ensuring the efficient functioning of our office while providing vital support to our team members.

    Booking Travel (group bookings, guest bookings, expat) - Booking Taxis, flights, hotels/apartments when it is required.
    Manage mobile phone account for London office (issue new phones, order new phones/sims, have colleagues sign forms, assist with replacement/faulty phones)
    Train new starters (Induction) - Set up travel profile, How to book travel, how to use sharepoint/saabnet, expenses, company credit card, request holiday, set up h&s/security induction
    Managing Hire Car account for London/corporate account (colleagues may request to hire cars)
    Invoicing (Manage invoice inbox, process invoices, sign off invoices on behalf of certain colleagues, downloading individual travel invoices to match the statement)
    Dealing with travel queries/complaints/refunds
    Admin for Fedex account

    Onboard new starters (welcome bag, order mobile phone, Saab ID, Laptop/headsets, email distribution lists)
    Ordering gifts/flowers upon request (updating spreadsheets)
    Security Support

    Schedule security interviews (skype or in person)
    Coordinator/Reception Duties

    Welcome guests (escort them to the meeting room, offer tea/coffee)
    Check coffee machine regularly (empty/refill)
    Keep inventory of stock (cleaning products, drinks, coffee beans, stationery) and order when needed.
    Transporting goods to different sites for events (Banners, NLAW equipment, branded goods)
    Doing monthly expenses for the office supplies (everything bought on corporate card)
    Answer telephone
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