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Executive Assistant

    Executive Assistant - Central London, United Kingdom - Biscuit Recruitment

    Biscuit Recruitment
    Biscuit Recruitment Central London, United Kingdom

    4 hours ago

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    Description

    Our client a global technology-focused investment firm, is looking for a brilliant EA/Office Manager to join the team on a one-year FTC covering maternity. We are looking for a superstar EA who possesses confidence, agility and can act as a strategic thinker and forward plan. You will need to have first class communication skills and will be able to input ideas. As the go-to person you will enjoy being the lynchpin of the office and will be able to juggle multiple tasks at once.

    Responsibilities include but are not limited to:

    • Management of extensive travel often with last minute changes – organisation of any travel requirements including flights, hotels and tickets
    • Diary management – scheduling management for two team members as well as coordinating with peers to schedule from other offices
    • Event Management – organisation of any team socials, internal dinners, drinks or networking
    • Meeting and greeting visitors
    • Meeting planning and/or scheduling, often with overseas clients and contacts at all levels
    • Expense reporting
    • Assisting with general office management – ordering supplies, opening and distribution of post, stationery ordering and managing any vendors who service the office (cleaners, energy, network, etc.)
    • Be the main point of contact on a day to day basis for all admin/office queries

    What we are looking for:

    • Similar experience working as an EA/Office Manager
    • Experience with planning heavy travel
    • Calm, upbeat and unflappable
    • Ability to demonstrate initiative, flexible and proactive approach
    • Ability to plan, prioritise and organise
    • Exceptional communication skills, both written and verbal
    • Exceptional attention to detail and organisational skills
    • Exceptional follow through
    • Ability to work independently
    • Adhere to discretion sincerely
    • Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
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