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    administrative assistant birmingham - Birmingham, United Kingdom - Management Solutions

    Management Solutions
    Management Solutions Birmingham, United Kingdom

    2 weeks ago

    Default job background
    Full time
    Description


    Administration: Provide administrative executive support to Management controlling and registering of expenses, including the request and registry of checks. Support the MIS process: feed information into the systems periodically, reconcile management and accounting information, support the information flow to the headquarters. Support employees in the time and expenses reporting processes.

    General administrative responsibilities: office reception desk, calls, mailing, shipping, filing and copying. Manage procurement of all office supplies, equipment and furniture. Monitor and control office supplies and hardware.

    Support relationship with outsources and vendors (CPA, lawyer, training companies, real-state brokers, insurance brokers and companies, etc.). Filing and maintenance of contracts (clients, office, provider, vendors, etc) and activation of renewal processes. Support relationship with clients: meeting arrangement, invoice process.

    Human Resources: Support personnel recruiting process: contact with Universities, arrange meetings with candidates and update Human Resources Data Bases. Collaborate in "welcome process" for new hires. Support training activities; manage process related to internal "library" and available training documentation.

    Marketing: Organization of meetings and seminars relating the Financial Industry: contact assistance and follow up, hotel services, catering, etc). Organization of yearly corporate events (Christmas dinner, USA yearly meetings, etc). Support to the execution of Social Action activities.

    Travel: Manage contacts with hotels, apartment owners, flights and trains booking agencies. Search for best offers ensuring the application of corporate policies. Execution of reservations and bookings.



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