- Provide high-level administrative support for the Technical Event Production team
- Respond promptly to event booking requests from various client stakeholders and schedule pre-production meetings as required to gather full event scope
- Manage and update calendars with each requested event
- Work with the Senior Coordinator to plan project operations, establish priorities and deliver elements to the client in timely manner
- Prioritise, manage and deliver responsibilities as assigned by Senior Coordinator and Team Lead which may include, but are not limited to:
- Produce production briefs based on client requirements
- Create and maintain project documentation
- Coordinate on-site event staff
- Review production briefs and event schedules for accuracy
- Coordinate internal and external meetings
- Assist in developing event design elements
- Meet & Greet clients ahead of event kick off
- Database management to ensure consistency of information, accurate data, input new information when required and generate lists upon request
- Work closely with the event producers to facilitate the delivery of larger profile events
- Provide support for the Producer/Editor to coordination for video production projects
- Perform general administrative tasks
- Cultivate and maintain relationships with colleagues, clients and vendors
- Work with the team to ensure adherence to client and MSP standards
- Be proactive with ideas and creative solutions
- Performs other ad hoc duties as required by the business
- Experience in meeting planning or stage management
- Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors and suppliers
- Strong oral and written communication skills
- Highly organised with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
- Knowledge of Google applications or Microsoft Office Suite
- Creative problem solver, resourceful, and a team player
- Calm and flexible approach to handling the pressure and stress of ever-changing demands
- Ambitious, proactive and flexible when working in fast paced environment
- Demonstrated ability to collaborate with colleagues at all levels
- Self starter that can demonstrate being open to learning
- Desirable: Understanding and experience of various event formats, including Q&A, training events, town hall meetings etc
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Event Coordinator - London, United Kingdom - Dreamtek
Description
Who We Are
A wholly owned subsidiary of System One Services, The Dreamtek Group is a fully integrated production company offering a range of creative solutions to help our customers create and deliver awe -inspiring digital experiences. To support this we have teams working across 4 key areas of the business; Virtual/Hybrid Event, Video Production, Studio Builds, and a Talent division that offers a fully Managed Service for permanent & freelance staffing across the AV, Events & Production industries.
The Day-to-Day
Qualifications