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Southend-on-Sea

    Personal Assistant - Southend-on-Sea, United Kingdom - Career Moves

    Career Moves
    Career Moves Southend-on-Sea, United Kingdom

    Found in: Talent UK C2 - 3 days ago

    Default job background
    Full time
    Description
    Personal Assistant

    Location: London
    Length: 5 Months
    Rate: £14 - £16 p/h PAYE
    Hours: 9am – 6pm

    This client is one of the world's largest and most respected broadcasting organizations. One of the UK's flagship media organizations, this client operates numerous TV channels, radio stations and digital platforms, catering to diverse audiences both in the UK and around the globe. To provide administrative assistance to a group of managers, acting as first point of contact for a range of internal and external stakeholders.
    Key Responsibilities:
    • A good communicator with knowledge of the managers or activities they assist, the job holder will act as the first point of contact handling complex and confidential situations and requests in a timely and effective manner.
    • Organize events and meetings, including the booking of venues, travel and accommodation.
    • Provides some diary management services, including the management and scheduling of key calendar appointments ensuring effective use of managers' time.
    • Frequently liaise with various internal and external contacts, screening and prioritizing all forms of incoming communications.
    • Maintain efficient and effective filing system, ensuring all documentation catalogued and organized using internal systems.
    • To undertake other duties appropriate to the post including the collation and preparation of invoices, raising purchase orders and processing expenses, providing assistance to the managers.
    • Prepare documents, presentations and other materials to a clear brief, using established formats and standard software.
    • Prepare straightforward analysis, manipulation and interpretation of data.
    • Dealing with routine issues and coordinating more complex responses, ensuring that these are delivered in a timely and effective manner.
    • Responsible for coordinating team IT requests, user administration, systems access and record keeping. Working with the lead asset manager to ensure those who are joining or moving to the department are equipped appropriately with the correct IT assets, and leaver's assets are returned.
    Knowledge, skills, training and experience
    Essential
    • Experience of providing designated assistance at managerial level in a range of organizations.
    • Proven experience of organization, diary management and planning skills.
    • Organized with ability to prioritize own workload effectively, to coordinate activities and conflicting demands to ensure that tight deadlines are met.
    • Effective communication skills, with the ability to work well with range of people at all levels.
    • Good ability to develop strong working relationships with stakeholders at all levels of the organization and externally.
    • Strong computer skills with extensive demonstrable experience of office software packages (i.e. Word, Excel and PowerPoint).
    • Ability to use own initiative, be proactive and deal with specific queries as they arise.
    • Attention to detail and practical experience of gathering, analyzing and collating complex and confidential information.
    • Diary management experience.
    Desirable
    • Media sector experience.
    • Relevant business administration qualification.
    Job Impact:
    Decision making
    • Projects, assignments and ongoing work are undertaken with direction.
    • Clearly defined objectives, directed by a combination of management, guidelines, processes and precedent.
    • Operates within a month planning timescale. Managerial guidance and assistance will be available.
    The job holder will perform a range of administrative tasks for senior manager/directors, and will display an understanding of methods, systems and procedures gained through practical experience of operating at a similar level.

    The work involves the exercise of initiative and judgment relating to resolving confidential and sensitive information, escalating complex issues where necessary.

    Scope
    • Financial. Role/team dependent
    • Employees. n/a
    • Other. Role/team dependent
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