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    Chief of Staff - London, United Kingdom - Crone Corkill

    Crone Corkill
    Crone Corkill London, United Kingdom

    3 weeks ago

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    Description

    Executive Assistant to CEO

    Location: City of London Salary: £60,000 - £70,000 DOE Work Style: Full-time, office-based

    Is this your next role?

    An esteemed organisation, currently seeking an outstanding, skilled, and personable Executive Assistant with expertise within a small team financial services setting. The role involves delivering dedicated support to the CEO and providing assistance to the CEO's direct reports as needed.

    What you'll be doing.

    Diary Management

    • Efficiently manage the CEO's calendar, handling invites, prioritising engagements, and ensuring preparedness for each meeting.
    • Independently rearrange the calendar, considering travel logistics, delays, and meeting overruns.
    • Proactively assist the CEO in maintaining punctuality and being well-prepared for appointments.
    • Screen telephone calls, exercising discretion, and escalating issues when necessary.

    Meeting Organisation:

    • Organise internal and external meetings, addressing logistics, technology, and material preparation.
    • Coordinate venues, restaurants, and ensure optimal setup, including catering for dietary requirements.
    • Assist in preparing meeting materials and attending meetings with the CEO, recording notes and action points.
    • Prepare Board papers and supporting documentation in advance of meetings.
    • Facilitate video and teleconference meetings.

    Travel & Expenses:

    • Manage complex international and domestic travel arrangements with flexibility to adjust to frequent schedule changes.
    • Prepare comprehensive travel itineraries and determine the most effective travel platform.
    • Generate accurate and timely expense reports.

    General:

    • Support the CEO in preparing presentations, reports, and proposals.
    • Draft correspondence and responses on behalf of the CEO.
    • Maintain key documentation, records, and engage in social media management.
    • Oversee internet and intranet maintenance.
    • Develop relationships with external counterparts, Board members, their EAs, and staff.
    • Maintain contact databases, distribution lists, and mailing lists.
    • Provide assistance to senior team members and collaborate with Group EAs, offering backup support as required.

    What you'll need.

    • Minimum of 5 years' experience as an EA to C-suite Executives.
    • Graduate degree but (not essential)
    • Has a proven track record of managing a busy CEO who travels frequently.
    • Technical proficiency in Microsoft Outlook, Microsoft Teams, Excel, and PowerPoint.
    • Social media-savvy with an interest in marketing and communications.
    • Strong administrative and multi-tasking, organisational skills.
    • Excellent verbal and written communication skills.
    • Personable, driven, and able to work effectively in a small company environment.
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