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    Information Management Specialist - England, United Kingdom - Mane Contract Services

    Mane Contract Services
    Mane Contract Services England, United Kingdom

    2 weeks ago

    Mane Contract Services background
    Description

    Responsibilities:

    • Provide professional and punctual Document Control support for technical packages.
    • Ensure adherence to document and records management procedures.
    • Proactively enforce and communicate document and records management requirements, responsibilities, tools, and processes.
    • Standardize and apply best practices to enhance and align documentation quality across Asset Projects and/or Production Lines.
    • Establish and foster communication with suppliers to guarantee the accurate and timely flow of documentation deliverables.
    • Collaborate with package managers to ensure supplier documentation meets contract specifications.
    • Maintain and update distribution and review matrices consistently.
    • Advocate for document flow processes to maintain the traceability of documentation.
    • Conduct monthly and quarterly reviews of package master document registers against contractual delivery plans.
    • Oversee a controlled document review process to maintain documentation traceability.
    • Ensure the readiness of as-built packages.
    • Assist in transferring documentation to O&M and OFTO in collaboration with the Records Manager.
    • Aid the quality team in upholding project quality standards and collaborate with the quality manager to address any sub-standard or non-conforming documentation issues.

    Qualifications:

    • Basic Education: Minimum qualification as a technical draughtsperson or document controller; higher education in Engineering/Technology/Applied Sciences preferred.
    • Specialized Technical Courses: Proficiency in IT programs at the user level. Familiarity with Aconex and Alfresco systems is desirable.
    • Work Experience: At least 5-8 years of experience in project documentation control and/or QA/QC roles in engineering projects. Proven track record in utilizing and managing technical archive systems.
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