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    Administrator & Compliance Assistant - United Kingdom - FI Real Estate Management Ltd

    FI Real Estate Management Ltd
    FI Real Estate Management Ltd United Kingdom

    1 week ago

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    Description

    Location:
    Post holder to be based at Botany Bay, Chorley.

    Hours :
    Monday to Friday 37.5 – 1HR Lunch Break (Unpaid)
    Job Spec

    Undertake compliance administrative tasks in both M&E and Health & Safety compliance, under the direction of the Technical Energy Manager.

    Liaise and interact with Regional Facilities Managers / Facilities Managers daily to ensure portfolio compliance. Advise and escalate any nonconformity.


    Duties and Responsibilities:
    General administrative Duties, such as assisting Line Manager regarding Energy, Compliance and Health & Safety
    Taking ownership of the CAFM system administration
    Updating the CAFM system, with Statutory Compliance Documentation
    Act as the compliance champion for the department.
    Compile monthly compliance report for portfolio ready for presentation.
    Flag compliance failures to Regional Facilities Managers / Facilities Managers and escalate to Line Manager
    Administer the Risk Warden Health & Safety Portal
    Assist RFM / FM in uploaded documentation to close actions following Health and safety, Legionella and Fire Risk Assessments
    Compile monthly Health & Safety reports for portfolio ready for presentation.

    Flag Risk Warden Health & Safety failures to Regional Facilities Managers / Facilities Managers and escalate to Line manager.

    At times to assist the line manager to conduct site visits to undertake inspection and audits
    Undertake general PA duties for the Head of FM, Facilities Operation Manager, and Technical Energy Manager.
    Assist the department in the production of Business reports and cases.
    Cover administrative duties for other Facilities management administrators at times of sickness and holidays.
    Understanding Qube, purchase ordering software – training to be provided

    As part of the role, there may be times when it will be expected to work away from the office and at times you may be required to stay overnight at a hotel provided by the company.

    Willing to undertake any additional tasks as and when requested from FM senior management team.
    Requirements
    Understanding of Microsoft packages- Essential
    Experience of Health & Safety portals – Desired
    Experience of CAFM portals- Desired
    Willingness to learn from and engage with FM team – Essential.
    Administrative experience within a fast-paced office environment – Essential
    Willingness to undertake additional training to help and assist for the role, including E-Learning -Essential
    Data driven approach and analytical mind set – Desired.
    #J-18808-Ljbffr
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