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    Admin Executive Officer REMOTE/HYBRID - London, United Kingdom - Right To Play

    Right To Play
    Right To Play London, United Kingdom

    1 week ago

    Default job background
    £32,961
    Description
    Headquarters

    A combination of in-office and remote-working in accordance with Right To Play's work arrangement and the operational needs of the department (around 2 days per week in our London office in Kennington).


    Target Hiring Range:
    Starting fromGBP32,961 per annum (depending on experience)

    Contract Duration:
    Permanent / Full-time

    Right To Play is a global organisation that protects, educates and empowers children to rise above adversity through the power of play.

    We help millions of children each year to stay in school and out of work, to prevent life-threatening diseases and to stay safe from exploitation and abuse.

    We are the leading global development organization that uses play to transform the lives of children and youth impacted by poverty, war, disease and inequality.

    Established in 2000, Right To Play reaches children through experiential programming in 14 countries in Africa, Asia, the Middle East, and North America.

    These programs are supported by our headquarters in Toronto, Canada; Accept Everyone – Be intentional about inclusion
    Demonstrate Care – Look after yourself and one another

    Please visit our website to learn more about who we are and what we do, and watch this video to find out about the five pillars of our Culture Code.

    The Executive Team (ET) Administration Officer provides a range of administrative support to the ET Members based in the UK.

    ______________________________________________________________________________
    Arranges and organises video conferences events and meetings as required by ET members
    Supports ET members to develop business cases and / or high-quality presentations as required

    Provides administrative support to all ET events and in-person meetings in the UK including arranging facilities, supplies, meals, hotel bookings, etc.

    Supports with planning for and minuting action points from key meetings, e.g. Country Director meetings, Global Programmes Unit Senior Membership Team (SMT)
    #Project Planning and Management (20% of Time)
    Supports the development of Programme Quality and Impact (PQI), Country Office (CO), Partnerships and People and Culture (P&C) annual implementation plans against organization strategy
    Tracks PQI, CO and P&C team progress against annual implementation plans
    Supports ET members in the UK to prepare, monitor and report on their Annual Performance Agreement
    Manages and coordinates discreet improvement projects such as managing a consultant to deliver a piece of work.
    #Travel (20% of Time)

    Provides practical support to ET members on preparation, submission, approval and tracking of TAFs and expense claims by gathering relevant data and completing relevant forms.

    Supports team members through all travel arrangements, including visa applications
    Tracks PQI and P&C team travel (against plans and budget)
    Maintains the global travel calendar as UK focal point together with National Offices and Canada focal points
    #Budget Management and Monitoring (10% of Time)

    Chief People and Culture Officer , Vice President, Impact & Quality, and Vice President, Global Program Partnerships and works across the broader teams to ensure the appropriateness of assumptions.

    Coordinates all meetings of the PQI Senior Management Team including facilitating agenda setting, preparing action-based minutes and following up with team members on progress against actions.

    Develops, coordinate and disseminate PQI team travel and leave schedules
    Coordinates quarterly learning from projects – creating briefings for comms and internal learning sessions
    EDUCATION/TRAINING/


    CERTIFICATION:
    ~ Bachelor's degree or equivalent in management, administration, international development or related discipline; or equivalent work experience

    Substantial experience in program support and/or administration in national or international organisations
    Experience or demonstrated skills in supporting planning processes and monitoring progress
    Highly organized, ability to set priorities and complete multiple tasks on time to a high quality
    Proficiency in the use of Microsoft Office Suite (Word, Excel and PowerPoint, etc.)


    LANGUAGES:
    ~ Fluency in spoken and written English

    BONUS IF YOU'LL BRING (NOT ESSENTIAL):
    Fluency in spoken and written another language (Arabic, French, Portuguese, etc.)
    The opportunity to collaborate with an innovative, fun team who are passionate about working with children and youth.

    You will be immersed in an environment where learning and development is encouraged and valued, and "play" is appreciated as a core avenue to building community.

    ~ Flexible work arrangements (e.g. work from home and flex hours)
    ~25 days annual leave plus bank holiday per year
    ~5% employer pension contribution
    ~ Life Assurance
    ~ Maternity/paternity/parental leave top up and support
    ~ Annual staff recognition awards
    ~ Facebook Workplace)
    ~ Opportunity to engage in global projects and initiatives
    ~ Wellness programs
    ~ If you are interested in applying for this position, please apply with your resume and cover letter in English via the application link.
    Shortlisting of applications will begin immediately and interviews may be held before the closing date.

    Right To Play provides equal employment opportunities to employees regardless of their gender, race, religion, age, disability, sexual orientation or marital status.

    We offer a family-friendly environment that allows for flexible work arrangements in order to support staff diversity and ensure a healthy work-life balance.

    We value and promote a culture of diversity, equity, inclusion, and belonging.

    Should you require any accessibility related accommodations or specific adjustments to ensure fair and equitable access throughout the recruitment and selection process, and thereafter, please reach out to the People & Culture team by email at .We are a child-centered organization.

    Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. To learn more about who we are and what we do, please visit our website at

    Job Types:
    Full-time, Permanent
    Additional leave
    Company pension
    Enhanced maternity leave
    Health & wellbeing programme
    Life insurance
    Work from home

    Work Location:
    Hybrid remote in London
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