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Peterborough

    Finance Admin and IT Manager - Peterborough, United Kingdom - Save the Children

    Save the Children
    Save the Children Peterborough, United Kingdom

    Found in: Talent UK C2 - 4 days ago

    Default job background
    Full time
    Description

    KEY AREAS OF ACCOUNTABILITY

    :
  • Ensure that appropriate financial regulations and controls are in place for Area Office and in use at all times;
  • Monitor the effectiveness of the Area office financial records and identify potential risk areas and to recommend solutions;
  • Ensure timely submission of accurate monthly, quarterly and on-demand reports and information to Country office;
  • To facilitate internal / external auditors during internal / external audits;
  • Responsible for monthly closure of accounts in Area Office while maintaining proper schedules.
  • Prepare proposal budgets in line with donor guidelines while ensuring that Non- thematic rate of country is achieved.
  • Prepare realignments alongwith program staff for on-going awards if needed.
  • Represent Finance department in the BvA meetings at Area Office Level while ensuring that actions are addressed after BvA meetings.
  • Providing support to Finance director in preparation of Master budget, and forecast processes.
  • Providing support to Finance director on Funding GAP analysis and other management reporting.
  • Drafting the staff allocation for all staff and ensuring allocations are provided to Finance manager in Country office for clearance of balance sheets holding accounts.
  • Review the reclassifications proposed by program staff for eligibility in line with donor regulations and in line with SCI Financial policies.
  • Responsible for the timely and complete preparation of monthly, quarterly, and annual donor and SCI financial reports in accordance with Save the Children policies and guidelines.
  • Maintain regular communications with all members of Area office and ensure that timely and complete financial support is provided.
  • Develop procedures for monitoring and analyzing budgets, which allow accurate projection of expenditures and comparisons of actual and budgeted spending.
  • Prepare a monthly request for funds, based on cash flow projections, to ensure the project has all necessary funds for operations.
  • Conduct Budget holders training and advice budget holders on financial aspects of awards management.
  • Assist Area Director to ensure compliance of Scheme of Delegation
  • To review and analyze Area Office's compliance with all local laws. To ensure good record keeping of all financial data concluded by the Area Office;

    • Administration/Information Technology

  • Lead administrative function to ensure the provision of effective administrative support in Area Office
  • Ensure legal compliance with respective Government regulations and laws
  • Oversee the overall maintenance of the office premises, facilities assets and equipment (physical work environment) and ensure that these are secure and efficiently utilized
  • Ensure provision of high quality logistical support to guests, visitors including partner organisations involved in SC activities
  • Supervise administrative function to ensure the smooth import of capital assets, monitor visa/work permit process and accommodation for expatriate staff and visitors
  • Lead IT function with a specific focus on ensuring sufficient primary and backup connectivity and bandwidth in Area Office
  • Strive to support programmes with innovative IT solutions to support their work
  • Responsible for ensuring Area Office internal and external communications systems function effectively and efficiently and that sufficient backup communications and redundancies exist
  • Review all contracts and leases.
  • Oversee the annual preparation of the renewal of licenses and permits in coordination with the Admin staff
  • Review and assess running costs in order to make savings and or upgrade as needed.

    • Capacity Building:

  • Identify learning and training opportunities for staff.
  • Effective use of the performance management system including the establishment of clear, measurable objectives, on-going feedback, periodic reviews and unbiased evaluations;
  • Coaching, mentoring and other developmental opportunities;
  • Recognition and rewards for outstanding performance; and
  • Documentation of performance that is less than satisfactory, with appropriate performance improvements/workplans.

    • General

  • Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities, fraud and other relevant policies and procedures.
  • Ensure the security, health and wellbeing of staff and that staff management and other processes and policies and systems reflect Save the Children's principles of equity and fairness.

    • QUALIFICATIONS AND EXPERIENCE

    Essential

  • MBA Finance, ACCA/ACMA Part qualified with 7 years of post-qualification accounting experience.
  • 2 Years post- qualification experience in fragile states and outside home country.
  • Experience of and well developed skills in staff management, supervision and capacity building
  • Proven track record of supporting a senior management team, and providing strategic support across multiple sectors and/or regions
  • Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors.
  • Good attention to detail and analytical skills
  • Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
  • Cultural awareness and ability to build relationships quickly with a wide variety of people
  • Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
  • Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities
  • Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams

    • Desirable

  • Experience working with financial systems. i.e. Agresso, Sun system.
  • Significant experience with NGOs in an international emergency environment
  • Fluent in English.
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