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Southend-on-Sea

    Administrative Assistant - Southend-on-Sea, United Kingdom - Career Moves

    Career Moves
    Career Moves Southend-on-Sea, United Kingdom

    Found in: Talent UK C2 - 3 days ago

    Default job background
    Full time
    Description
    Administrative Assistant
    Location: London
    Length: 8 Months
    Rate: £192.80 p/d PAYE
    Hours: 9am – 6pm

    This client is a global software company that specialises in providing cloud-based solutions for workflow automation and digital transformation.??

    Duties:
    We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanour. You are the glue that keeps our Senior Leadership together. You're enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment.
    Handle end-to-end travel (flight, hotel, car, visa, etc.) arrangements for all senior leaders (Directors+) in Global People traveling in-region or to the region
    Proactively identify and address any issues that may arise during travel, providing quick and effective solutions.
    • In-office meeting management: align agendas, coordinate meeting rooms, assist with food orders, and other meeting needs for Senior Leaders when traveling to the region and requiring assistance with coordinating
    • Partner with VP+ Executive Assistant's when applicable to provide on the ground support when VP+ leaders are traveling in-region
    • Act as a point of contact for executives during their travels, offering support and assistance as needed
    • Expense management duties, which includes submitting expense reports and receipts in a timely manner
    Skills:
    • 3+ years of administrative assistant experience
    • Proactive, one step ahead work ethic, attitude and approach
    • You're able to multi-task, including juggling multiple calendars, teams and requests. You're also flexible in response to changing priorities and needs
    • Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
    • You're comfortable interfacing with global leaders and executives
    • Superior communication skills with the ability to work across all levels, internally and with agencies
    • High level of confidentiality, discernment and judgment
    • Desire to become a local and ServiceNow ambassador and work under pressure while consistently meeting deadlines
    • Familiarity with international travel regulations and restrictions is a plus
    • Proficient in travel booking platforms and expense management tools
    • You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX
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