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    Senior Clerk or Officer - Belfast, United Kingdom - Knewin

    Knewin
    Knewin Belfast, United Kingdom

    2 weeks ago

    Knewin background
    Description
    Senior Clerical Offi cer


    LOCATION:
    N ame of school


    RESPONSIBLE TO:
    The School Principal


    RESPONSIBLE FOR:
    Maximum of five staff (see paragraph 1 below).

    JOB PURPOSE To provide administrative, clerical and secretarial support to the Principal, school staff and Board of Governors and assist with the organisation and management of the school office.

    Identify and provide on the job training to appropriate staff. General Administrative Processes and Records
    • Provide administrative, clerical and secretarial support for Principal, school staff and Board of Governors.
    • Develop, maintain and operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
    • Purchasing and Supplies Administration
    • Operate/oversee requisitioning procedures, including the ordering, purchasing, receiving, checking, storage and distribution of resources.
    • Arrange for the maintenance of equipment in association with other school and board staff.
    Finance
    • Receive, receipt and account for all cash.
    • Communicate with relevant personnel and provide assistance in relation to financial procedures.
    Reception, Secretarial and Secretariat
    • Operate the telephone/switchboard, receive visitors and provide hospitality as required.
    • Provide word processing/typing, filing, duplication and photocopying word processing in support of administrative processes, including the use of E mail, intranet and internet facilities, where appropriate.
    • Draft correspondence, obtain and update lists of guests, issue invitations, prepare tickets and programmes as required for school functions.
    • Maintain diaries, arrange appointments, meetings and provide secretarial service for all staff within the school.
    • Provide information e.
    g. medical personnel, social services agency personnel etc.
    • Keep staff, pupils and parents informed of matters relating to school activities.
    • Other duties
    • Assist work placement students with practical tasks and assignments within the school officer (where appropriate).
    • It is acknowledged that the contents of this generic job description are not subject to appeal.
    The Education Authority is a non-departmental body sponsored by the Department of Education in Northern Ireland.
    #
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