Document Specialist - London, United Kingdom - Williams Lea

Williams Lea London, United Kingdom

5 days ago

Description

Job Description

Legal Secretary/Document Production

Job title: Document Production Specialist

Salary: £34,000 per annum

Location: London, Hybrid.

Contract: Permanent, Full time

Shifts: 37.5 hours, Monday –Friday, 9.00am – 5.30pm (Alternative Shift Pattern of 9.30am - 6pm Available)

Williams Lea seeks a confident Document Production or Legal Secretary to join our team in a leading London based law firm

Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.

Built on a strong heritage, great client relationships and a talented team, Williams Lea is the trusted global outsourcing provider to clients in highly regulated environments.

Williams Lea serves clients in 20 countries across four continents and has 7,000 employees worldwide.

Essential Skills

Minimum 2 years Document Production experience
Must have fast and accurate audio typing/digital dictation experience
Excellent knowledge of Word, PowerPoint, Excel and PDF Pro/similar
Excellent formatting and numbering styles experience (including house style and multi-level styles)
Strong attention to detail

Key Responsibilities

Producing and amending correspondence, documents, reports, deeds, attachments etc. from a variety of sources
Producing digital dictation
Producing transcription including multi-voice
Producing and amending PowerPoint presentations, organisational charts
Producing mail merges
Producing Excel spreadsheets and graphs
Effectively using the Document Production workflow system to prioritise and deal with incoming and outgoing work
Liaising with the Document Production team leader and legal PAs, as appropriate, in relation to document production matters and queries
Effectively managing workloads to ensure all deadlines are met and clients advised of progress
Advising clients on the appropriate formatting and styles for their documents
Providing an expert word support function to all areas of the firm

Person specification

You will possess a proactive attitude, a "can do" approach and be a team-player.
Be a self-starter with plenty of initiative and resilience, but who equally thrives in a team-based environment.
Friendly and approachable with strong communication and customer service skills

REWARDS & BENEFITS

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

25 days holiday plus bank holidays
Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV's, laptops and computers or household appliances.
Life Assurance
Private Medical Insurance
Dental Insurance
Health Assessments
Cycle-to-work scheme
Gym memberships
Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects

EQUALITY & DIVERSITY

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a "protected characteristic" in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.

If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at

Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks, please consider your application unsuccessful.

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Document Specialist - London, United Kingdom - Williams Lea

Description

Job Description