Jobs
>
Aberdeen

    IP Administrator - Aberdeen, United Kingdom - Marks & Clerk

    Marks & Clerk
    Marks & Clerk Aberdeen, United Kingdom

    1 week ago

    Default job background
    Full time
    Description

    Role purpose

    The IP Administrator is responsible for assisting patent attorneys in accordance with official rules and regulations, and using the firm's case management system in order to provide a timely and efficient service to their clients.

    Principal responsibilities

  • Processing incoming communications to ensure that relevant data is recorded on the firm database (Inprotech)
  • Generating and forwarding documentation to internal and external clients
  • Searching for files and filing of electronic correspondence, in the Document Management System (DMS) and handling communications in a paperless environment
  • Monitoring due date/reminder lists and following up as required
  • Liaising with external parties to resolve queries or obtain instructions
  • Recording service charges and generating invoices when applicable
  • Accessing external information sources to check and retrieve relevant information
  • Working in compliance with the firm's quality management systems, policies and procedures.
  • Carrying out general administrative duties including copying, scanning, room booking and phone answering
  • Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients.

    • This position may encompass various roles designed for our specific business workflows:

  • Case Administrator - recording events, processing documentation, sending out appropriate reminders and ensuring case record information is up to date and accurate
  • Workflow Coordinator – reviewing and directing all incoming correspondence (mail, email, online portals)

    • Technical knowledge, professional qualifications and experience

    The successful candidate will have:

  • Previous administrative or legal secretarial experience
  • Strong written and verbal communication skills
  • Good IT skills – including MS Office and Outlook
  • Experience of a document management system (preferred but not essential)
  • IP experience (preferred but not essential)
  • Experience working in a paperless environment

    • In addition, the successful candidate will be able to demonstrate:

  • A self- motivated and pro-active attitude
  • A methodical approach with excellent attention to detail
  • Good organisation and prioritisation skills
  • Strong written and verbal communication skills
  • The ability to work under pressure and to tight deadlines
  • The ability to work independently and as part of a team

    • Remuneration and benefits

  • Competitive salary dependent on qualification and experience
  • 26 days' annual holiday plus statutory holidays
  • Hybrid working
  • Contributory pension scheme
  • Life assurance
  • Private medical insurance (after 12 months)
  • Permanent health insurance (after 12 months)
  • Reimbursement of membership fees to professional bodies required for the role

    • Job Requirements

  • Ability to work effectively both independently and as part of a team
  • Good organisation and prioritisation skills
  • Ability to work under pressure and to tight deadlines
  • Strong written and verbal communication skills
  • International Medical Management

    Administrator

    1 week ago

    International Medical Management Aberdeen, United Kingdom

    We are a busy Occupational Health clinic in the centre of Aberdeen looking for a full time Client Administrator to join our team. Our clinic is open Monday to Friday in the centre of Aberdeen and our team are required to undertake a variety of duties which include: · - Dealing wi ...

  • Bridge of Hope

    Administrator

    1 day ago

    Bridge of Hope Aberdeen, United Kingdom

    Hi, · Hope you are doing well, · Job Title · - Administrator · Start Date · - ASAP · Pay Rate · - (£11.54ph PAYE) · Shift Pattern · - 8:30 - 12:30 mon to fri · Location · - Aberdeen, AB23 · **Job Description**: · - Administrative role, use of Excel, Coupa finance software, CAFM s ...

  • Search Consultancy

    Administrator

    3 days ago

    Search Consultancy Aberdeen, United Kingdom

    We have an exciting opportunity for an **Administrator** to join a specialist Oil & Gas company with over 45 years in the industry based in Portlethen. · Full Time, on-site, Monday-Friday, up to £23k per annum · **The benefits of working as a Business Support Administrator within ...

  • Pentagon Freight Services Plc

    Administrator

    1 week ago

    Pentagon Freight Services Plc Aberdeen, United Kingdom

    We are looking to add an Administrator to our team based at our Aberdeen location. They will be responsible for supporting the Operations team via administrative assistance. · Main duties; · - General admin to support the Operations departments · - Data Processing - to complete a ...

  • ENABLE GROUP

    Administrator

    1 week ago

    ENABLE GROUP Aberdeen, United Kingdom

    **Administrator** · **Aberdeen** · **Full time** · **£20,052.54** · Your role, as an ENABLE Works Administrator is to support our Fair Start Scotland team, to support a range of participants on their journey towards, and into, employment. · An exciting opportunity has arisen for ...

  • Thorpe Molloy McCulloch Recruitment

    Administrator

    4 days ago

    Thorpe Molloy McCulloch Recruitment Aberdeen, United Kingdom

    **Administrator - VR/28692**: · **Status**: Permanent · **Location**: Aberdeen · **Rate**: Available Upon Request · Looking for an experienced Administrator to join on a permanent basis in the south side of Aberdeen. This role will be supporting with customer sales orders and ens ...

  • CB Staffing Group

    Administrator

    2 days ago

    CB Staffing Group Aberdeen, United Kingdom

    **Job Title: Administrator** · **Location: Aberdeen** · *** · **Salary**: 24k Per Year · Monday to Friday 8am-4.30pm · **Responsibilities**: · - Managing the office calendar and scheduling appointments · - Preparing and processing documents, such as invoices, reports, and memos · ...

  • Pentagon Freight Services Plc

    Administrator

    1 week ago

    Pentagon Freight Services Plc Aberdeen, United Kingdom

    We are looking to add an Operations Administrator to our team based at our Aberdeen location. This is an entry level role and will be responsible for supporting the Import and Export team via administrative assistance. · Main duties; · - General admin to support the import and ex ...

  • Pentagon Freight Services Plc

    Administrator

    1 week ago

    Pentagon Freight Services Plc Aberdeen, United Kingdom

    We are looking to add an Operations Administrator to our team based at our Aberdeen location. This is an entry level role and will be responsible for supporting the Import and Export team via administrative assistance. · Main duties; · - General admin to support the import and ex ...

  • Welsh & Taylor Wealth

    Administrator

    1 week ago

    Welsh & Taylor Wealth Aberdeen, United Kingdom

    To thrive in this fast-paced environment, you must be a motivated self-starter with excellent prioritisation skills and the ability to work well under pressure. As a key member of our team, you will play a vital part in ensuring that our business runs smoothly and efficiently, pr ...

  • Thorpe Molloy McCulloch Recruitment

    Administrator

    12 hours ago

    Thorpe Molloy McCulloch Recruitment Aberdeen, United Kingdom

    **Administrator - VR/27931**: · **Status**: Temporary · **Location**: Dyce, Aberdeen · **Ref**: VR/27931 · **Rate**: Available Upon Request · Our client based in Dyce is looking for an Administrative Assistant to join their team for a 6 Month period. This is full time office-base ...

  • Integrated Catering Equipment UK Ltd

    Administrator

    12 hours ago

    Integrated Catering Equipment UK Ltd Aberdeen, United Kingdom

    **Administrator** · **Supporting the Director with all aspects of Administration over two companies.** · **Key Tasks/Responsibilities** · - HR Admin - Onboarding New Personnel ensuring that all necessary documentation · is in place. · - QHSE Admin - Ensuring that all documents an ...

  • NG Bailey Group

    Administrator

    1 week ago

    NG Bailey Group Aberdeen, United Kingdom

    We have an exciting new opportunity for a Team Assistant Administrator to join our team in Aberdeen. · In this role you will provide a professional and reliable support service for the allocated team(s) in all areas of administration and customer services. · This is a full-time s ...

  • Thorpe Molloy McCulloch Recruitment

    Administrator

    1 week ago

    Thorpe Molloy McCulloch Recruitment Aberdeen, United Kingdom

    **Administrator - VR/28692**: · **Status**: Temporary · **Location**: Aberdeen · **Rate**: Available Upon Request · Looking for an experienced Administrator to support on a temporary to permanent basis in the south side of Aberdeen. This role will initially be supporting with the ...

  • Activus Recruitment

    Administrator

    2 days ago

    Activus Recruitment Aberdeen, United Kingdom

    Activus Recruitment have a new vacancy for an administrator with our Aberdeen based client who supply Oilfield Equipment. · As an Administrator your responsibilities are to work with the team to ensure customer satisfaction. The responsibilities include ensuring timely processing ...

  • The Blackberry Clinic

    Administrator

    1 week ago

    The Blackberry Clinic Aberdeen, United Kingdom

    **Role**: Administrator · **Location**:Aberdeen · **Rate**:£11.44ph · **Benefits**:Company pension, private healthcare (after qualifying period) · The Blackberry Clinic have an exciting opportunity for a Administrator to join our friendly team working in our private clinic in Abe ...

  • Riverside Nursing Home

    Administrator

    1 week ago

    Riverside Nursing Home Aberdeen, United Kingdom

    _**Caring is at the heart of everything we do. **_We are looking for an enthusiastic and highly motivated individual to complement our management and administration team._ · The post is full-time, working 8.00am-4.30pm (Monday-Friday), although hours outwith these times may be re ...

  • James Fisher and Sons plc

    Administrator

    2 days ago

    James Fisher and Sons plc Aberdeen, United Kingdom

    **About the Role**: · **Administrator** · **Westhill** · **Permanent** · **Our Vacancy** · We have a great, new opportunity for an Administrator to join our Defence Diving team at JFD Global. This is a varied and interesting role supporting the Defence team by assisting with glob ...

  • Subsea 7

    Administrator

    12 hours ago

    Subsea 7 Aberdeen, United Kingdom

    **Organisation** · **Position** · Administrator · **Vacancy ref** · 82532 · **Based in** · Aberdeen - Westhill · **Business area** · Subsea & Conventional · **Contract type** · Staff · **Closing date** · 17/11/2023 · Vacancy information · Subsea7** **are looking for an enthusiast ...

  • Aberdeen Appointments Agency

    Administrator

    1 week ago

    Aberdeen Appointments Agency Aberdeen, United Kingdom

    The Administrator will assist the Operations Manager with the coordination and administration related to the sales order and purchasing logistics, both nationally and internationally. In addition, this role will provide support to the planning and operation within the Warehouse d ...