- Primary responsibilities are related to accurate and timely data entry into PeopleSoft for new hires, personal changes such as name, phone, address, email, citizenship, visa, education, languages, office/cube updates, teleworker agreements, etc for the London, Paris and Brussels office.
- Support the HR Operations team in maintaining / auditing the PeopleSoft database for the London, Paris and Brussels office.
- Provide support and guidance to London, Paris and Brussels staff in the use of PeopleSoft, including training new joiners.
- Ensure any technical issues with the system are promptly raised.
- Support the HR Operations team in testing bug/issue fixes, system enhancements and developments to PeopleSoft.
- Provide ad hoc reports to Directors/Managers as and when required.
- Work with the US and International offices on the transfer and secondment process.
- Provide HR Operations back up for relevant team members in all critical PeopleSoft functions including timecard review.
- Run queries out of PeopleSoft to support requests for data.
- Respond to employee queries using standard email response templates and monitor London HR Operations inbox.
- Responsible for input in PeopleSoft the monthly changes to payroll data for the London office.
- Provide support for the preparation and validation of the monthly payroll information for the London office.
- Responsible for running the Deduction Calculation (ded calc) process in PeopleSoft.
- Responsible for running the monthly timesheet reconciliation process.
- Responsible for running the monthly Associate Vacation reconciliation process.
- Responsible for monitoring, categorising and replying to emails sent to the London HR Operations mailbox and escalating where necessary.
- Provide the HR Operations team with general administration on projects and other duties as needed.
- Assist the HR Operations team with preparing and reviewing process documentation across the function.
- Screen telephone calls and record messages for the HR Operations team.
- Schedule meetings, manage diaries and take accurate meeting notes as requested.
- Liaising with other departments within the London, International and US offices.
- Previous experience of working with HR systems is essential.
- Experience of PeopleSoft in a functional capacity is desirable.
- Highly effective writing and communications skills, and the ability to communicate credibly and diplomatically with all levels.
- Excellent time management and organisational skills, and the ability to simultaneously manage multiple highly detailed projects.
- Interpersonal skills necessary in order to communicate with a diverse group of Attorneys, staff and clients and provide information with ordinary courtesy and tact while safeguarding confidentiality.
- Excellent attention to detail and follow-through skills.
- High comfort level with stressful job requirements. Ability to maintain professionalism under pressure.
- Ability to keep confidential any information, observations or viewpoints regarding Firm personnel or matters.
- Ability to solve problems on an immediate basis and work using initiative.
- Ability to perform technical numeric calculations and demonstrate a good understanding of figures.
- Ability to demonstrate a flexible and hands-on attitude.
- Ability to multi-task, remain focused in a demanding environment and work well under pressure.
- Ability to remain customer focused.
- Ability to work well within a team.
- This job description is intended to describe the general nature and level of the work being performed by employees in this job. It is not intended to be a complete list of all responsibilities duties and skills required for this job classification.
- Experience of MS Office with advanced Excel skills.
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HR Operations Coordinator - London, United Kingdom - Kirkland & Ellis
Description
POSITION OVERVIEW
This position supports the efforts of the Firm's Human Resources (HR) department, working with the HR Operations team to provide a seamless HR Operations service.
JOB RESPONSIBILITIES
HR Systems
Payroll
General
QUALIFICATIONS
Education, Work Experience, Skills
Technologies/Software