Executive Assistant to Commercial - London, United Kingdom - Virgin Media Business Ireland

Description

Executive Assistant to Commercial & Operations Senior Vice President page is loaded

Executive Assistant to Commercial & Operations Senior Vice President

We're looking for a Executive Assistant to join us in Hammersmith, London UK.

To provide consistent, high-quality support to the Commercial & Operations Senior Vice President for both day-to-day activities and long-term projects.

Tasks are performed in a highly demanding environment which requires an energetic, flexible, professional and service oriented Assistant with an eye on delivering quality with the utmost confidentiality.

The role is outward looking, liaising with the CEO's office, a wide EA network and contributors across business areas within Liberty Global, the wider group and within ventures to facilitate alignment and engagement. It must also be a reliable point of contact within the Commercial & Operations team; ensuring the SVP's office is as accessible as possible.

KEY ACCOUNTABILITIES

Executive Support and Representation

• Responsible for managing the SVP's diary; providing relevant meeting service (room bookings, calendar invitations, meeting details, etc.), organizing travel and expenses in line with company T&E policy, completing purchase orders and supporting the success of relevant events
• Manage the SVP's inbox and review correspondence, including confidential and sensitive information
• Act as a bridge between the SVP's office, internal departments and key contributors across the wider group
• Ensure regular meetings take place on key priorities and that trackers are kept on progress
• Support the preparation of decks, briefings and insights for board meetings, ELT, Commercial & Operations leadership team meetings and external SVP engagements, liaising with key stakeholders to source the required inputs and data in an accurate and timely manner
• Ensure the SVP has an "ear to the ground" by actively monitoring the external environment and drawing on internal knowledge, networks, and relationships to raise topics requiring the SVP's attention

Team coordination and management

• Maintain an overview of leadership team activities, movements, and absences
• Help build a sense of community and belonging within the team, supporting DE&I and Well Being initiatives
• Manage on-boarding for key team members and assist in the recruitment process for key roles
• Lead small-scale internal audits at the business area level when requested to do so. This involves interpreting requests such as 'run an analysis of cost centre charges within the business area', seeking relevant data from team leaders and constructing presentable analyses using strong data interpretation skills and comfort with software like Excel and PowerPoint

KNOWLEDGE & EXPERIENCE

PREFERRED EDUCATION/ QUALIFICATIONS:

• Degree / Equivalent
• Experience as an Executive Assistant at a fast-paced international firm would be desirable

KNOWLEDGE & EXPERIENCE:

• Building strong and trusting relationships across a broad network and at the senior level
• Forward thinking with the ability to understand and work within a complex organizational structure
• Experienced in organizing complex international travel arrangements, creating comprehensive travel itineraries and anticipating the needs of the SVP whilst travelling
• Outstanding organizational and administrative skills
• Ability to make decisions, use independent judgment, establish priorities, and work effectively on multiple initiatives
• Experience collecting data and constructing presentable data analyses
• Resilient and flexible to adapt to changing situations and circumstances
• Excellent verbal and written communication skills in English
• The ability to maintain confidentiality and discretion at all times
• High proficiency with digital tools; Outlook, Word, PowerPoint, Excel and virtual meeting systems

What's in it for you?

• Competitive salary + Bonus **where applicable**
• 25 days annual leave with the option to purchase 5 more
• Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance
• Matched pension contribution up to 10%
• Access to our car benefit scheme
• Access to our online learning platform to continue to develop and grow your career with us
• The chance to join an innovative, fast-paced and passionate team

Who we are:

We're building Tomorrow's Connections Today, bringing people together through the power of our technology.

Liberty Global is a world leader in converged broadband, video and mobile communications and an active investor in cutting-edge infrastructure, content and technology ventures.

With our investments in fibre-based and 5G networks we play a vital role in society, currently providing over 85 million fixed and mobile connections and rolling out the next generation of products and services, while readying our networks for 10 Gbps and beyond.

We're creating national champions, combining the best broadband and mobile networks under brands such as Virgin Media-02 in the UK, VodafoneZiggo in The Netherlands, Telenet in Belgium, Sunrise in Switzerland, Virgin Media in Ireland and UPC in Slovakia.

Liberty Global Ventures, our global investment arm, has a portfolio of more than 75 companies and funds across content, technology and infrastructure, including strategic stakes in ITV, Univision, Plume, Lionsgate and the Formula E racing series.

Our scale enables us to transfer knowledge and expertise across our operations and investments, creating a dynamic family of brands united in the pursuit of innovation and excellence.

And we're prioritising diversity, equity and inclusion in our workplace and communities, while reducing our impact on the environment. We are using technology as a force for good; for our people, our partners and the planet.

Liberty Global is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for our people. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process. We're 100% committed to having a workforce that represents every part of our society. So we're keen to hear from candidates of all background and circumstances.

About Us

Our Story

We're building Tomorrow's Connections Today, bringing people together through the power of our technology.

Liberty Global is a world leader in converged broadband, video and mobile communications and an active investor in cutting-edge infrastructure, content and technology ventures.

With our investments in fibre-based and 5G networks we play a vital role in society, currently providing over 85 million fixed and mobile connections and rolling out the next generation of products and services, while readying our networks for 10 Gbps and beyond.

We're creating national champions, combining the best broadband and mobile networks under brands such as Virgin Media-02 in the UK, VodafoneZiggo in The Netherlands, Telenet in Belgium, Sunrise in Switzerland, Virgin Media in Ireland and UPC in Slovakia.

Liberty Global Ventures, our global investment arm, has a portfolio of more than 75 companies and funds across content, technology and infrastructure, including strategic stakes in ITV, Univision, Plume, Lionsgate and the Formula E racing series.

Our scale enables us to transfer knowledge and expertise across our operations and investments, creating a dynamic family of brands united in the pursuit of innovation and excellence.

And we're prioritising diversity, equity and inclusion in our workplace and communities, while reducing our impact on the environment. We are using technology as a force for good; for our people, our partners and the planet.

OUR FUTURE OUTLOOK IS EXCITING, TOGETHER

Privacy Policy

The data included in the candidate account (eg. your name, e-mail address and CV; hereafter collectively "your data") will be processed by Liberty Global as the Controller for the purposes of candidate selection, placement and employment.

Your data can also be shared with Liberty Global plc and/or its majority owned subsidiaries (collectively, the "Liberty Global Group", "we" or "us") and third party organizations providing recruitment, selection, placement and employment services.

Such third parties will use candidate information only in connection with such services, and applicable law.

Your data will be retained for the period of up to 1 year after closing the selection process, after which it will be deleted.

You have: the right to access your data or ask for a copy of the personal data that we hold about you and, if such personal data is inaccurate or incomplete, to request the rectification, erasure or blocking of such personal data. You have the right to object to the processing; and the right to lodge a complaint at a supervisory authority or a court of law in accordance with applicable laws.

If you wish to exercise your privacy rights or if you have any questions about our use of your data or about your privacy rights please contact: