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    Admin Assistant - Leeds, United Kingdom - Perfect Hire Ltd

    Perfect Hire Ltd
    Perfect Hire Ltd Leeds, United Kingdom

    1 week ago

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    Description

    Job Title: Administrative Assistant (Part-Time)

    Salary: £20,000 - £25,000 FTE (pro rata based on part-time hours)

    Location: Leeds

    About Us: We are seeking a dynamic and organised Administrative Assistant to join our clients team. This role will involve general administrative tasks with some finance-related responsibilities, such as raising purchase orders and assisting with basic bookkeeping.

    Key Responsibilities:

    1. Provide comprehensive administrative support to ensure the smooth operation of the office.
    2. Act as a Personal Assistant to management, attending meetings, taking minutes, and organizing international travel arrangements.
    3. Assist in scheduling appointments, meetings, and events, ensuring efficient coordination.
    4. Maintain both electronic and physical filing systems, ensuring easy access to documents.
    5. Manage incoming and outgoing correspondence, including mail and deliveries.
    6. Prepare and edit documents, reports, and presentations as required.
    7. Assist in the preparation of expense reports and budgets.
    8. Perform data entry and update records to support the Finance team, including organizing invoices.
    9. Answer and direct phone calls professionally and courteously.
    10. Coordinate administrative activities with internal teams and external partners.
    11. Manage office administrative service suppliers and contracts, ensuring effective communication.
    12. Order office supplies, coordinate maintenance services, and maintain a well-organized office environment.
    13. Process procurement/purchase orders as requested by procurement or technical teams.
    14. Handle requests and queries from managers and executive team members promptly and professionally.
    15. Assist in processing sales and purchase orders.


    Requirements

    1. Proficiency in Microsoft Office applications, especially Word and Excel.
    2. Strong time management skills, with the ability to meet deadlines effectively.
    3. Excellent communication, organizational, and problem-solving skills.
    4. Customer service-oriented approach with the ability to multitask and maintain confidentiality.
    5. Strong team player with the ability to manage working relationships at all levels.
    6. Some background in finance data entry will be advantageous.

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