Jobs
>
Luton

    Business Support Coordinator - Luton, United Kingdom - Leonardo

    Leonardo
    Leonardo Luton, United Kingdom

    1 week ago

    Default job background
    Full time
    Description

    Job Description:

    Leonardo is a global high-tech company and one of the key players in Aerospace, Defence and Security. Headquartered in Italy, Leonardo has over 45,000 employees. The Company has a significant industrial presence in four markets (Italy, the United Kingdom, the United States and Poland) as well as a network of strategic partnerships across the world.

    Your responsibility as a Business Support Coordinator is to oversee the administrative activities that facilitate the smooth running of an office, organising people, information and other resources as required for a busy Business Area within the Electronic Warfare line of business.

    The Business Support Coordinator will oversee the efficient and effective running of a busy office ensuring that relevant records are up to date and all administrative processes work effectively, identifying IT needs and fulfilment, planning, meeting and key event preparation and facilitation. The post-holder will also provide a proficient executive support service to the VP of the Business Area, managing their schedules, travel requirements and expense claims accordingly.

    This unique and varied role will provide exposure to an extremely busy and growing business area, offering an exceptional insight into the Electronic Warfare line of business.

    Work closely with the Leadership Team to use your skills and experience to support management activities as and when required. The types of activities to be performed include:

  • Collaborate with UK and international partners and customers to coordinate meetings and events
  • Manage Conference facilities within your Business Area ensuring that IT is in good working order and connection points are fully functional
  • To manage the purchase and maintenance of office equipment, facilities and services
  • Contribute to the facilitation of site special projects managing relationships with external service providers/ contractors
  • Assist in the implementation of policies and support the production of documents, reports and presentations
  • Lead and assist with booking events and travel
  • Monitor stock levels of stationery and replenish as necessary
  • Ensure that records are kept up to date, including committee membership, contact lists, and the directory of office contacts.
  • Management of SAP MyTime and CATTS Timesheet completion
  • Creation and management of Business Area intranet pages
  • Assist with the creation and management of Functional and Business Area Comms Plan, arranging events, updating webpages and facilitating inputs to briefs as necessary
  • Work as a member of a wider business support team; assisting and covering for colleagues in other areas of the business as necessary

    • Provide efficient secretarial/ administrative support to the Business Area VP

  • Ensure the smooth running of daily schedules by managing and handling matters that arise in the course of the day to ensure that priorities are met
  • Manage VP's diary and email account, organising, scheduling and facilitating meetings as required (as well as attending where appropriate).
  • Action recording and management until closure
  • Be responsible for dealing with enquiries including letters, telephone calls email and visitors, referring enquiries to the appropriate point of contact within the organisation
  • Coordination, selection and final preparation of briefing papers, reports and complex administrative documents in preparation for senior external and internal engagements/ meetings
  • Organise UK and international travel and accommodation, preparing itineraries and processing visas as required
  • Complete Expense claims for the VP and act as SAP expense claim champion dealing with requests and queries as required prior to the claim being passed to the Finance Team
  • Assist in the creation and management of Functional Training Plans

    • You really must have:

  • Experience of working as a Business Support Coordinator/ PA/ Office Manager
  • Professionalism and discretion to engage at the most senior levels
  • Excellent organisational and time-management skills
  • Good personal interaction and relationship building skills
  • Team player with the ability to influence and motivate team members
  • Ability to work on own initiative against a variety of competing priorities
  • Self-motivation with an aptitude for problem solving and driving issues to conclusion
  • Ability to prioritise workload independently
  • Advanced knowledge of MS Outlook

    • It would be desirable if you had:

  • Experience of working with a variety of internal and external stakeholders of varying seniorities, and an ability to co-ordinate / influence tasks involving these
  • Intermediate to advanced skills in MS PowerPoint, MS FrontPage and SharePoint
  • Response Personnel

    Customer Support Coordinator

    3 days ago

    Response Personnel Luton, United Kingdom

    ** · Customer Support Coordinator · Salary £24,000 · Hours 37.5 per week: Monday to Friday · Remote working: must be available to attend company and finance meetings on site in Luton when required. · 12-month maternity contract · Starting ASAP · **Summary: Customer Support Coordi ...

  • Bedfordshire Hospitals NHS Foundation Trust

    Mdt Support Coordinator

    1 week ago

    Bedfordshire Hospitals NHS Foundation Trust Luton, United Kingdom

    This is an exciting opportunity to join the Cancer MDT support team which offers an opportunity for personal development and career progression · We are looking for a MDT Support Coordinator to support the accurate and timely collection of cancer waiting time (CWT) data in line w ...

  • St George's School, Harpenden

    Support Coordinator

    1 day ago

    St George's School, Harpenden Harpenden, United Kingdom

    **About us** · St George's School is a non-selective day and boarding school based in Harpenden. The School has been rated outstanding by Ofsted in its last three inspections; and for the last six years we have continued to have success at both GCSE and A level. · **Main Areas of ...

  • Bedfordshire Hospitals NHS Foundation Trust

    Mdt Support Coordinator Ftc

    1 week ago

    Bedfordshire Hospitals NHS Foundation Trust Luton, United Kingdom

    To be highly organised & well motivated with a logical approach to work to be undertaken in accordance with training & local protocols. To prepare, organise & facilitate Multidisciplinary Team meetings by collating all relevant patient information to enable full discussion of pat ...

  • Home Group

    Support Coordinator

    4 days ago

    Home Group South Bank, United Kingdom

    **Support Coordinator** · Middlesbrough · Permanent, Full Time (37.5 hpw) · Salary £23,000 pa (pro rata) · Sleep in rate of £50 per shift · Plus, great benefits including a health cash plan · **Empowering customers to live rewarding and happy lives. That's when it hits home.** · ...

  • Sheridan Ward Recruitment

    IT Support Coordinator

    1 day ago

    Sheridan Ward Recruitment Harrow, United Kingdom

    **Related jobs**: · **IT Support Coordinator**: · **Harrow**: · **£25k per year**: · **Featured** · **More details** **Shortlist +** · **IT Support Coordinator**: · **Harrow**: · **£25k - 30k per year**: · **Featured** · **More details** **Shortlist +** · **Admin Support**: · **W ...

  • Sheridan Ward Recruitment

    IT Support Coordinator

    1 day ago

    Sheridan Ward Recruitment Harrow, United Kingdom

    **Related jobs**: · **IT Support Coordinator**: · **Harrow**: · **£25k per year**: · **Featured** · **More details** **Shortlist +** · **IT Support Coordinator**: · **Harrow**: · **£25k per year**: · **Featured** · **More details** **Shortlist +** · **Admin Support**: · **West Dr ...

  • Prostate Cancer UK

    IT Support Coordinator

    1 day ago

    Prostate Cancer UK London, United Kingdom

    **Region** · London · **Vacancy Type** · Fixed Term/Full Time · **Job Summary** · **IT Support Coordinator** · **£25,643 per year (London Living Wage)** · **Fixed term, full-time (37.5 hours per week)** · **Hybrid working with regular travel to our London Bridge Office** · **What ...

  • Uxbridge Employment Agency

    Support Coordinator

    3 days ago

    Uxbridge Employment Agency Middlesex, United Kingdom

    **Support Coordinator / Administrator** · **Office Based - Southall** · **Full time - Monday to Friday** · **£ £13.00 per hour** · **Temporary Role** · We are currently recruiting for a fabulous and varied temporary role for a client of ours based in Southall. · This is an exciti ...

  • Newlon Housing

    Support Coordinator

    1 week ago

    Newlon Housing London, United Kingdom

    **About Outward** · For more than 40 years, Outward has been providing high-quality support and care services to vulnerable people in London and has grown from strength-to-strength. We believe in engaging, enabling and empowering the people we support to make positive choices, ha ...

  • Bedford Borough Council

    Support Coordinator

    1 week ago

    Bedford Borough Council Bedford, United Kingdom

    **General information**: · **Reference **:002435 · **Closing Date **:25/05/2023 · **Service Area**: · **Directorate**: · Children's Services · **Service Area**: · School Support Services · **Vacancy Details**: · **Category**: · Education - Education, SEND & Schools - All · **Job ...

  • PerkinElmer

    Lab Support Coordinator

    1 day ago

    PerkinElmer Stevenage, United Kingdom

    Our OneSource Team in Stevenage is growing · Join the Administrative Lab Support Coordinators at Customer site. · Are you ready to be a key player in our expanding OneSource Team at PerkinElmer? We're on the lookout for a dynamic Administrative Lab Support Coordinator to join us ...

  • Cloud 9 Employment Ltd.

    Operations Support Coordinator

    4 days ago

    Cloud 9 Employment Ltd. Stevenage, United Kingdom

    **Operations Support Coordinator |Temp to Perm | Hertfordshire | £18k - £24k** · We are recruiting an Operations Support Coordinator on behalf of our client who supplies and maintains security systems for some well names companies throughout the UK. This is a temp to perm role wi ...

  • Insite Public Practice Recruitment

    Payroll Support Coordinator

    4 days ago

    Insite Public Practice Recruitment St. Albans, United Kingdom Full time

    Payroll Support Coordinator · North St Albans, Hertfordshire | £35,000 - £40,000 per annum · Our client is a leading payroll consultancy firm based just to the North of St Albans. They provide exceptional weekly and monthly payroll services including PAYE, CIS, and umbrella compa ...

  • PerkinElmer

    Lab Support Coordinator

    1 week ago

    PerkinElmer Stevenage, United Kingdom

    **About PerkinElmer** · PerkinElmer has been named a Top 10 company on Newsweek's UK The Most Loved Workplaces. This recognition shows our commitment to our employees and our aspiration to create a culture and place of work where everyone feels valued. · Imagine a world where you ...

  • Alopecia UK

    Support Coordinator

    3 days ago

    Alopecia UK London, United Kingdom

    Job description · **Alopecia UK is a small, yet impactful charity working to improve the lives of people affected by Alopecia. Peer Support is at the heart of what we do. We are seeking a confident and compassionate person to join our team and be the primary point of contact for ...

  • PerkinElmer

    Lab Support Coordinator

    1 week ago

    PerkinElmer Stevenage, United Kingdom

    **Job Purpose**: · To provide a coordination service to research groups as part of the on-site Scientific Services Team and deliver time back to the customer by enabling smooth facilitation and effective function of their working environments, assisting the LSC Area Supervisor in ...

  • Think Specialist Recruitment

    Sales Support Coordinator

    1 week ago

    Think Specialist Recruitment Leighton Buzzard, United Kingdom

    We are currently looking for a Sales Support Coordinator to join an exciting, fast-paced company based in Leighton Buzzard. If you have an excellent eye for detail and a passion for customer service, then this could be the perfect opportunity for you · In this role you will be pr ...

  • Ocado Group

    Functional Support Coordinator

    3 days ago

    Ocado Group Hatfield, United Kingdom

    **Ocado Group is an equal opportunities employer and as such makes every effort to ensure that all potential employees are treated fairly and equally, regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion or be ...

  • BDS Northern

    Supported Housing Coordinator

    1 week ago

    BDS Northern Ampthill, United Kingdom

    We have an exciting opportunity for an experienced Sheltered Housing Scheme Manager to join the team in a retirement living services based in Amthill. · This position is for 30 Hours a week · Pay rate of £14.26 PAYE per hour PAYE £17.79 per hour UMB · We are looking for someone w ...