- Welcome staff and visitors to Academy and Trust Management Reception, directing them to their destination or assisting them with their enquiry in a professional and efficient manner.
- Receive, log, and distribute all post received in Academy and Trust Management, including deliveries purchased through the Trust HQ credit card. Outgoing post to be delivered to the relevant postal boxes on a daily basis.
- Answer and action as appropriate all telephone calls to the Academy and Trust Management Receptions.
- Assist the Trust Management EAs and Academy staff with a variety of general administrative tasks, which will include typing letters, arranging meetings, photocopying, shredding, scanning, laminating, binding.
- Responsible for keeping accurate records of sickness absence, annual leave and other absences within the Trust Management department, on the Eroster system. This will also include the finalising of rosters for the Executive team and Executive Assistants.
- Responsible for collating and recording all donation and thank you letters sent to the Chief Executive, typing acknowledgement letters and ensuring copies are sent on to the relevant department for cascading
- Responsible for managing all bookings to the Trust Management Boardrooms and Academy meeting rooms using Bookwise and Outlook systems, and ensuring rooms are kept tidy and that all IT equipment is in good working order.
- Supporting the Trust Induction every week by setting up refreshments.
- Prioritising own workload from both Academy and Trust Management, ensuring that deadlines are met and good working relationships are maintained within the organisation and with external agencies.
- Responsible for reporting and following up any equipment faults or repairs required for both Academy and Trust Management offices to relevant teams in Serco, Trust Equipment or IT.
- Maintain both Trust Management and Academy stationery stock, raising requisitions for this and other items where required.
- Responsible for the Trust Management hot desk booking system, opening bookings each month and ensuring equipment on the desks is kept in good working order.
- Ensuring Trust Management Reception and Academy Reception areas are kept tidy and that noticeboards are up to date, fire lists are up to date, etc. Person Specification
- GCSE standard (or equivalent) including English and Maths
- Microsoft Office IT applications
- NVQ / Apprenticeship in Customer Care or Business and Administration
- ECDL / CLAIT / C&G
- Customer care
- Administration
- Teamworking
- Microsoft Office and IT systems
- Prioritising own workload
- Data protection
- Information governance
- Confidentiality
- Reception and front desk procedures
- NHS experience
- Excellent communication skills
- Excellent interpersonal skills
- Ability to deal with sensitive and confidential matters
- Excellent communication skills
- Excellent interpersonal skills
- Ability to deal with sensitive and confidential matters
- Ability to cope under pressure
-
Corporate Receptionist/Administrator
1 week ago
Global CTS Recruitment Oxford, United Kingdom Permanent, Full timeCorporate Receptionist/Administrator - amazing offices and strong development opportunities - central Oxford · £23,000 - £26,000 plus company bonus and first rate benefits · Are you looking for an opportunity in a large professional firm that could lead to a role as an office man ...
-
Hotel Receptionist
1 day ago
Blunsdon House Hotel Swindon, United KingdomFull Time Hotel Receptionist · We are a 4* privately owned Hotel on the outskirts of Swindon with 108 bedrooms, 3 Bars, 2 Restaurants, extensive Conference & Banqueting facilities, Leisure Club & Secrets Beauty & Spa. · We are a busy venue with corporate delegates, leisure guests ...
-
Hotel Receptionist
1 day ago
Blunsdon House Hotel Swindon, United KingdomFull Time Hotel Receptionist · We are a 4* privately owned Hotel on the outskirts of Swindon with 108 bedrooms, 3 Bars, 2 Restaurants, extensive Conference & Banqueting facilities, Leisure Club & Secrets Beauty & Spa. · We are a busy venue with corporate delegates, leisure guests ...
-
Hotel Receptionist
2 days ago
Blunsdon House Hotel Swindon, United KingdomFull Time Hotel Receptionist · We are a 4* privately owned Hotel on the outskirts of Swindon with 108 bedrooms, 3 Bars, 2 Restaurants, extensive Conference & Banqueting facilities, Leisure Club & Secrets Beauty & Spa. · We are a busy venue with corporate delegates, leisure guests ...
-
HM Prison & Probation Service Swindon, United Kingdom Full time**Details**: · **Reference number**: · **Salary**: · - £22,096 - £24,718- A Civil Service Pension with an average employer contribution of 27%**Job grade**: · - Other- NPS Pay Band 2 National**Contract type**: · - Permanent**Type of role**: · - Administration / Corporate Support* ...
-
Receptionist
1 day ago
Ministry of Justice Swindon, United KingdomSalary 1 · - £22,096 - £24,718 · Number of jobs available 1 · - 1 · Detail of reserve list 1 · - 12 Months · Region 1 · - South West · City/Town 1 · - Swindon · Building/Site 1 · - NPS 150 VICTORIA ROAD SWINDON, SN1 3UZ · Grade 1 · - Other · Organisation Grade for HMPPS 1 · - NPS ...
-
Administration Officer Receptionist
2 days ago
Ministry of Defence Lyneham, United Kingdom**Details**: · **Reference number**: · **Salary**: · - £22,220- Per Annum (pro rata for part time)**Job grade**: · - Administrative Assistant- AO**Contract type**: · - Fixed Term**Length of employment**: · - 17/04/ /01/2024 (Maternity Leave Cover)**Business area**: · - MOD - Stra ...
-
Receptionist
1 week ago
White Horse Employment Bradford-on-Avon, United KingdomWhite Horse Employment are delighted to be working with a well-respected, independent business based in **Bradford on Avon**, in their search for a **Receptionist **to join their warm & friendly team on a full-time, permanent basis. · **DAY TO DAY DUTIES**: · - Meeting & greeting ...
-
Receptionist & Switchboard Operator
1 week ago
St. James's Place Cirencester, United KingdomSt. James's Place (SJP) works in partnership to plan, grow and protect our clients' financial futures. We deliver personalised, face-to-face financial advice to our clients, who trust us to manage their money to reach their goals. We provide this service via the Partnership, a ne ...
-
Receptionist
1 week ago
Lah Property Marketing Cheltenham, United Kingdom**Description**: · **Receptionist - 2 days pw (maternity cover)** · **Central Cheltenham** · We are looking to recruit a friendly and efficient front of house receptionist to work 2 days pw on a job share basis at an amazing office development in central Cheltenham. The building ...
-
Receptionist
1 week ago
Atalian Servest Gloucester, United Kingdom**Job Reference: GRP/DF/31-05/871** · **Job Title: Receptionist** · **Location: Site Based** · **Site Address: Cheltenham Road Gloucester** · **Postcode: GL2 9QH** -**_Applicants must have the right to work in the UK_** · **Pay Rate: £10.42** · **Contract**:Permanent** · **Hours ...
-
Receptionist
1 week ago
Lah Property Marketing Cheltenham, United Kingdom**Receptionist - 2 days pw (maternity cover)** · **£11,075** · **Central Cheltenham** · We are looking to recruit a friendly and efficient front of house receptionist to work 2 days per week on a job share basis at an amazing office development in central Cheltenham. The building ...
-
Office & Logistics Co-ordinator
2 days ago
CBRE GWS Didcot, United Kingdom**Overview** · The Logistics Coordinator will be primarily responsible for the delivery of the goods in and logistics support functions at Agilent Harwell, ensuring exceptional client interaction. The individual will work with the Facilities Manager and site team ensuring a consi ...
-
Computer Assistance Oxford, United Kingdom**Location** Oxford **Job type** Full-Time **Job category** Permanent **Salary range** £22, £24,000.00 per Annum DOE **Status** Active · We are looking for a **Customer Service Representative / Receptionist** with some experience (preferably in the IT industry - however not essen ...
-
Computer Assistance Oxford, United KingdomWe are always looking for Great IT Talent · Job details · **Location** Oxford **Job type** Full-Time **Job category** Permanent **Salary range** £22, £24,000.00 per Annum DOE **Status** Active · We are looking for a **Customer Service Representative / Receptionist** with some exp ...
-
Administrative Assistant Receptionist
4 days ago
Ministry of Defence Brize Norton, United Kingdom**Details**: · **Reference number**: · **Salary**: · - £23,670- Per annum (pro rata for part time)- A Civil Service Pension with an average employer contribution of 27%**Job grade**: · - Administrative Assistant- Administrative Assistant**Contract type**: · - Permanent**Business ...
-
Computer Assistance Oxford, United Kingdom**Job details**: · **Location** · - Oxford**Job type** · - Full-Time**Job category** · - Permanent**Salary range** · - £22, £24,000.00 per Annum DOE**Status** · - ActiveWe are looking for a **Customer Service Representative / Receptionist** with some experience (preferably in the ...
-
Office & Logistics Coordinator
2 days ago
CBRE Didcot, United KingdomPosted- 17-May-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative- Location(s)- Didcot - England - United Kingdom of Great Britain and Northern Ireland**Overview · - The Logistics Coordinator will be primarily responsible for the delivery of ...
-
SGS Academy Trust Berkeley, United Kingdom**SGS Berkeley Green UTC**: · **Discover the benefits of joining SGS Academy Trust**: · **Join South Gloucestershire and Stroud Academy Trust and be part of educating the workforce of the future, whilst receiving training and development to support your transition into an excitin ...
-
Assistant Administrator
1 week ago
MRC Harwell Harwell, United KingdomThe Assistant Administrator will assist with the daily operations required in the Mary Lyon Centre Centralised Administration Office, ensuring that all administrative requests are dealt with promptly and effectively. · The role will be part of a busy team consisting of five other ...
Corporate Receptionist - Swindon, United Kingdom - Great Western Hospitals NHS Foundation Trust
Description
Job summary
An exciting opportunity has arisen for a highly motivated and dynamic Receptionist to join our Corporate Division at the Great Western Hospitals NHS Foundation Trust in Swindon.
Working flexibly and spending time in both Trust HQ and the Academy on a daily basis, the postholder will be providing a full time, efficient and comprehensive administrative support service, welcoming visitors, managing our meeting room booking system, and performing a wide range of other administrative tasks.
Main duties of the job
NB: The Corporate Receptionist will be required to spend time in both Academy and Trust Management Offices on a daily basis as agreed with the line manager. Phones and IT systems will be consolidated to allow the postholder some flexibility in completing daily duties.
About us
Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.
Service We will put our patients firstTeamwork We will work togetherAmbition We will aspire to provide the best serviceRespect We will act with integrity
Job descriptionJob responsibilities
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Desirable
