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Kingston upon Hull

    Admin Team Leader and PA - Hull, East Yorkshire, United Kingdom - Tees Esk & Wear Valleys NHS Foundation Trust

    Tees Esk & Wear Valleys NHS Foundation Trust
    Tees Esk & Wear Valleys NHS Foundation Trust Hull, East Yorkshire, United Kingdom

    4 weeks ago

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    Description

    We have an exciting opportunity for a motivated and dedicated Administration Manager/PA to join the integrated mental health teams in HMP Hull and HMP Humber Prisons in Hull.

    The successful candidate will be operationally responsible for the management of administrative staff based in Hull (HMP Hull and HMP Humber) and York (HMP Full Sutton, HMP Millsike and Liaison and Diversion).


    The role will report directly to the Business Manager as part of the management team, providing day to day operational support to Service Managers and Clinical Leads, communicating with staff at all levels and representing the administrative service at senior management meetings on a regular basis.

    The successful candidate will also provide a comprehensive, efficient and effective personal assistant support to two Service Managers and have strong organisational, prioritisation and planning skills.


    The successful candidate will work collaboratively with the collective management team to design, manage and monitor the development of the admin service/function, ensuring processes are modernised to continuously improve quality, productivity and efficiency of clinical services.

    Our administration services are wide and varied and we are looking for someone who has proven management and leadership expertise as the role involves a high degree of sensitivity and confidentiality, utilisation of negotiation and communication skills, demonstration of empathy, understanding, compassion, and the ability to deal with any challenging situations that may arise.

    On a day to day basis the successful candidate will be reactive, responsive and flexible to the needs of the teams within the service and the administrative staff who work with them.

    Candidates must have experience of managing a team, dealing with sickness absence and sickness meetings, co-ordinating annual leave, minuting meetings, staff supervisions and appraisals.


    The successful candidate will also be responsible for managing systems including being a Super User for SystmOne, performance monitoring and data quality.

    We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.


    From education and prevention, to crisis and specialist care our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.

    We nurture the recovery journey of anyone in need of our help. Our patients, their families and carers work together with us towards better mental health.

    We're committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.


    We won't rest until everyone in our region has the mental health care they need, to lead their best possible life.

    Recognised Information Technology qualification to include word processing/database e.g. Clinical Audit and Effectiveness Training.
    Capacity and Demand Training and Analysis.
    Investigation Skills Training.
    Completion of Supervision/Management Course.

    Management experience and experience in delivering training.
    Multi-agency working.
    Experience of project management.
    Experience of budget management and monitoring expenditure.

    Excellent performance management skills. Ability to monitor and reconcile reports from all systems to ensure effective performance management.
    Excellent training and management skills.
    Excellent typing and word processing skills, ability to type accurately and efficiently at 50+ wpm.
    Demonstrate ability and knowledge to utilise various software packages to include Microsoft Office Applications.
    Analytical and report writing skills.
    Ability to network widely and form effective partnerships.
    Flexible approach.
    The ability to travel independently in accordance with Trust policy.

    Tees Esk and Wear Valleys NHS Foundation Trust
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