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St Albans

    office manager - St Albans, Hertfordshire, United Kingdom - CCO Group

    CCO Group
    CCO Group St Albans, Hertfordshire, United Kingdom

    Found in: Jooble UK O C2 - 18 hours ago

    Default job background
    Description
    Office Manager/ PA Manager - Hertfordshire

    PA Duties Primarily to Directors, and partially to senior Directors/Management

    Discretely Assist/manage varying personnel requirements of Board members

    Diary management for Directors & senior staff

    Manage travel & accommodation bookings for CEO and directors

    Office Manager Duties.

    Manage existing office administrators / receptionists and front of house requirements

    Accumulating and updating senior staff weekly diaries

    Arranging / organising event days and hospitality functions for the Group

    Record meeting minutes when required

    Manage / record staff holidays

    Assist with management of Web site content

    Assist with management of Intranet content/updates

    Assist with document and digital presentations/pre-quals with estimating department

    Assist with production of marketing information/products

    Assist in draughting/updating monthly newsletters including all necessary photography

    Manage office stationary requirements and maintenance/functionality of office equipment

    Organise any meeting venue/catering/beverage requirements

    Schedule meeting room requirements

    Skills.

    Discretion, trustworthy, discreet

    Ability to be flexible in terms of job role

    Excellent communication Skills

    Ability to for see Directors requirements / ways of doing things

    Ability to act on persons own merit and ability to think for themselves

    Strong organisational and planning skills, ability to multitask

    Ability to cope with high pressure fast acting office environment

    Good attention to detail and creativity

    Proactive attitude

    Presentable and approachable


    Conclusion:
    The above is a snap shot and a non-exhaustive list of duties and responsibilities. The person we are looking for has too be confident but not overpowering. It is a newish role so patience are required as the role will be established and evolve over time. We are not a massive corporate company and so do not want a person who has a black and white attitude, moreover someone who appreciates it being a family business so has to be like minded in terms of our approach to staff management and operation
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