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    Business Support - United Kingdom - NHS

    NHS
    NHS United Kingdom

    1 week ago

    NHS background
    Full time
    Description

    NHS Dorset Integrated CareBoard (ICB) has an exciting opportunity for an experienced and highly motivatedindividual to join our Ambulance Commissioning Support Team working within theICBs Strategic Commissioning and Place Directorate.

    The post holder will play a crucialrole in the team by providing a wide variety of administrative and businesssupport tasks in relation to the ambulance contract for the seven ICBs acrossthe South West region.

    This role is being advertisedas full time on a permanent basis, offering the successful candidate the chanceto develop their administrative/business support skills working with a numberof partner organisations across the South West.

    The post holder will work within the AmbulanceCommissioning Support Team, providing comprehensive administrative support toensure the delivery of its key functions as Lead Commissioner for the SouthWest 999 Ambulance Contract.

    Provide business support to key members of the team tohelp ensure workstreams are delivered and managed effectively.

    The post holderwill be expected to be highly motivated, flexible and multi-skilled withexcellent organisational skills and working knowledge of administrativesystems.

    We are joining up to tackle all the things that affect our health and wellbeing, make real change, and improve things for our communities.

    NHS Dorset Integrated Care Board
    ~ University Hospitals Dorset Foundation Trust
    ~ Dorset County Hospital Foundation Trust
    ~ Dorset HealthCare University Foundation Trust
    ~ Bournemouth, Christchurch, and Poole Council
    ~194 town and parish councils
    ~18 primary care networks (made up of 73 GP practices)
    ~ Southwestern Ambulance Service Foundation Trust
    ~ Dorset Police
    ~ Dorset & Wiltshire Fire and Rescue Service
    ~The Health and Care Bill puts ICSs on a statutory footing empowering them to better join up health and care services, improve population health, and reduce health inequalities.
    Improve outcomes in population health and healthcare
    Help the NHS support broader social and economic development

    To take overall responsibilityfor the provision of comprehensive, efficient and high quality secretarial and administrativetasks to enable the Ambulance Commissioning Support Service to deliver the corefunctions as set out under the Collaborative/Lead Commissioner Agreement forthe South West 999 Ambulance Contract.

    Ambulance Commissioning Support Service
    Organise and administer both virtual and face-to-face meetings,draft agendas for review, take accurate minutes/notes/actions and maintain/updateactions trackers.

    Select, retrieve and collate papers and informationfor meetings, enquiries and other activities of senior staff in an orderly andtimely manner, and in relation to the high volume, complexity and sensitivityof the workload of those staff.

    Exercise initiative in responding to requests forinformation and action, including referral to appropriate senior staff,particularly in confidentially sensitive situations, within given deadlines.

    Be able to work independently on all aspects of role, exercising maximumautonomy and control whilst recognising when it is appropriate to seek adviceor assistance from a senior member of staff.

    Ensure that the senior staff within the team arecontacted and briefed appropriately and in a timely manner on all importantmatters and developments.

    Develop and maintain databases to comply with theneeds of the team, good records management and adhering to the Data Protectionand Freedom of Information Acts.

    Manage travel and accommodation arrangementsfor the team, assessing and making accurate judgements of the timecommitments involved and to exercise time management skills, in order tominimise disruption to the time of senior staff.

    Ensure that any goods ordered/booked (including travel andaccommodation) are within budgetary constraints and reflect value for money andthe most cost-effective arrangements taking account of the circumstances ineach case.

    NVQ Level 3 or equivalent level of knowledge of office procedures
    RSA Level 3 or equivalent level of knowledge of software programmes or
    Advanced keyboard/touch typing skills
    Familiarity with Microsoft Office packages
    Flexible towards the needs of the service
    #
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