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    Resources Contract Officer - London, United Kingdom - UK Parliament

    UK Parliament
    UK Parliament London, United Kingdom

    1 week ago

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    Description

    Eligibility

    This role is open to House of Commons, Parliamentary Digital Service and R&R Client Team employees only.

    Introduction

    The Research and Information (R&I) team consists of the House of Commons Library and the Parliamentary Office for Science and Technology (POST). Our team includes librarians, researchers, scientists, statisticians, communications professionals, data and information managers, and more.

    This is an exciting opportunity to join the busy Library Resources Section which is part of the Library Services directorate within R&I. The section manages the House of Commons Library's online resources, important collection of books, pamphlets, Official Publications, serials, and newspapers, as well as the collection of hardcopy and digital parliamentary papers.

    The Role

    We are looking for an enthusiastic and committed person to work in the Acquisitions and Online team within the Library Resources Section. This smaller team within Library Resources handles the acquisition, payment, management and promotion of books, journals, and online resources. You will be responsible for monitoring online resource renewals, completing contract and procurement documentation, and setting up regular account meetings with suppliers and key internal stakeholders.

    Some of the responsibilities for this role include:

  • Monitoring online resource renewals, liaising with suppliers to negotiate price and with the Parliamentary Commercial Directorate (PCD) to complete paperwork needed for the procurement process.
  • Keeping relevant contract documentation up to date, ensuring Section compliance with current PCD and House policy. Including Contract Management Plans, Risk Matrix and End of Contract Forms.
  • Assisting with the drafting of requirements and Invitation To Tender (ITT) documents and the coordination of consultation responses from colleagues.
  • Arranging quarterly supplier meetings for larger contracts managed by the Library Resources Team including for Serials and Newspaper contracts. Compiling and circulating agendas and minutes for meetings and ensuring information about decisions and actions is disseminated.
  • Checking the monthly Contract Management Report for Research and Information, reporting changes to the Online Resources Manager.

    • Skills and Experience

    To be successful in this role you will demonstrate:

  • You are familiar with the processes involved in contract management and have some understanding of the relevant House-wide financial and procurement guidance and policies. You are keen to enhance and develop this knowledge.
  • You can communicate complex information clearly, both orally and in writing, and use your negotiation skills to achieve positive outcomes.
  • You can work collaboratively and inclusively within a team and understand the challenges and opportunities that come with liaising with a diverse range of customers, internal stakeholders or external suppliers.
  • You achieve set targets and meet deadlines by using your effective prioritisation, organisational and time-management skills.
  • You maintain high standards of accuracy with your excellent attention to detail. You have a flexible approach to change and are willing to take on new responsibilities and ways of working to support the goals of the team.
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