Careers Lead - London, United Kingdom - Ministry of Justice

Description

MOJ is one of the largest government departments, employing around 70,000 people (including those in the Probation Service), with an annual budget of approximately £9 billion.

Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.

Protect the public from serious offenders and improve the safety and security of our prisons.

We work in partnership with other government departments and agencies to reform the criminal justice system, to serve the public and support the victims of crime.

MoJ's Security and Information Group provides the fundamental building blocks for enabling the Ministry of Justice to deliver its vital services to society securely.

We are a highly skilled team of experts working collaboratively across the department, the wider Government Security Group in Cabinet Office, the Public Sector Fraud Authority and other partners to enable the MoJ to function securely, lawfully and transparently.

Our key priorities are to deliver against security standards, counter fraud standards and legislative requirements; to identify, manage and mitigate MoJ's security, data protection, information and fraud and corruption risks, and to provide assurance against those risks.

Part of our mission is to up-skill the department so that security and counter fraud becomes second nature to our people and partners.

We want the MoJ to be an organisation where security, information and counter fraud matters are everyone's responsibility, and it is embedded into the culture of the MoJ.

We aim to work with teams and upskill them on how to protect themselves, their customers and their data.
Enable the whole of the MoJ to function securely, lawfully and transparently.
Set standards, policies, guidance and training on security and information matters for MoJ's people and partners.
Identify, manage and mitigate MoJ's security and information risks and provide assurance against those risks.
Deliver information management services to the public and MoJ staff.
Senior Business Change Lead, Information Services Division, Security and Information Group
Head of Information and Records Management Strategy and Delivery and Departmental Records Officer, with activity management from the Head of Digital information and Records Management Delivery

This is a permanent post which could be London or National based with a need for reasonable travel to ISD/MoJ locations.

Hybrid working arrangements can be considered, and it is expected that the role holder will attend the office at least twice a week and be prepared for this to increase.

Existing Civil Servants will have their salary calculated in accordance with the Department's pay on transfer / pay on promotion rules.

Permanent
Full time; part time, part time/job share, and flexible working may be considered
Providing excellent information and records management services to all its customers and stakeholders.

Enabling or directly providing the right access to the right information at the right time and in compliance with legislative timescales.

Providing confident and accurate advice, guidance, comms or training in information management, access, retention, and deletion.
The advertised role is pivotal to ensuring that the department continues to strive for information management excellence.

Information management is the process of looking after information through its lifecycle (including creating it, accessing and storing it so that it can be found quickly and easily, sharing it appropriately and then either deleting it or preserving it when we don't need it anymore).

Good information management ensures that the right information is available to the right people at the right time.

The strategy will help everyone improve the way we look after our files, document, and records and create a better culture of information management, by sharing clear guidance, improving processes, and making the most of technology.

ISD seeks to implement digital information management governance within the MoJ to help us understand what information we have and where it is located, enable enhanced compliance with information management legislation and drive improved information security
The Digital Records Roadmap (DRR) project is the key delivery vehicle for this change. As the Senior Business Change Lead you will be a key part of the leadership team driving this change.

You will be instrumental in preparing and leading the department's readiness for the rollout of digital tools improving our MS365 capability and enabling business process and cultural transformation through modernising information management practices across the MoJ's MS365 platform.

This role will give you a fantastic opportunity to work closely with senior stakeholders at the heart of innovative change across a large and complex organisation.

You will lead the business change management engagements with MoJ business areas, across the DRR, including oversight of key stakeholder relationships, thereby ensuring its intended outcomes and benefits are achieved.

You will work closely with: the MoJ Departmental Records Officer, the Senior Project Manager DRR, Head of Records Transformation, wider ISD senior leadership team, MoJ Justice Digital and network of Information Assurance leads across MoJ.

This is a great opportunity to join a dynamic team and leverage evolving technologies to enhance information management standards and drive business change and efficiency within the Ministry of Justice.

Provide visible and effective leadership, lead the business change management activity across ISD teams to deliver the information wise strategy benefits and outcomes.

Develop clear vision and standards for each project and use and champion the use of best practice business change management standards, tools and processes.

Build strong networks across MoJ to assess and understand the impact on stakeholders to improve the likelihood of their adoption of the change.

Build strong relationships the wider MoJ community and with third party suppliers (where applicable).

Managing communications with stakeholders, meeting with them regularly to make communication easy and transparent regarding project issues and decisions on services.

Effectively manage a broad pool of senior stakeholders from across the business, securing their buy-in and input to Programme plans and deliverables to ensure successful delivery and transition.

Change management

Lead the creation of the required Business Change products for the project, ensuring products are used appropriately by the Project Manager / the business.

Identify, qualify, and update the business readiness criteria before implementation.

Work in partnership with the ISD senior leadership team and project managers and stakeholders to plan benefits realisation as part of all Business Change activities.

Lead the assessment of likely impact of change on MoJ's Executive agencies, business groups and functions and their performance, ensuring mitigating and preparatory interventions are implemented.

This post will also have direct line management responsibility for 1 x SEO Business Change Manager.

You will have exceptional stakeholder engagement and relationship management skills as you be working with colleagues across MoJ to ensure they take the relevant steps to be compliant with the information management processes, policies and You will also have experience of working directly with senior stakeholders and of holding regularly engagement with them and their teams and providing them with high-quality updates on implementation progress and assurance of compliance.

You will also have proven experience of developing tailored communications and engagement products to raise drive engagement and business change setting out action that everyone will need to take.

You will also have a successful track record of developing other project artefacts such as a stakeholder engagement strategy and communications plan, business change project plans and RAID logs.

It is therefore essential that you have project management and stakeholder engagement skills and experience of successfully delivering tangible improvements and positive change.

Experience of Policy implementation in a large-scale
Experience of Information or records management including digital records management transformation in the MS365 environment.

Change Planning:
Establish and maintain the change plan for the project and provides input into the overall Project Plan

Business readiness:
Identify, qualify, and update the business readiness criteria before implementation. Report on the tracking of these to 'approve/refuse' go-live to the Project Manager.

Stakeholder management:
Lead stakeholder engagement on project to ensure it meets Business Change requirements. Point of contact for senior stakeholders.
APM Project Management Qualification, or
APM Chartered Project
The MoJ offers Hybrid Working arrangements where business need allows.

This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas).

All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs.

All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ's Flexible Working policy.

Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management.

There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

A range of 'Family Friendly' policies such as opportunities to work reduced hours or job share.

Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.

For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers.

You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. Paid paternity, adoption and maternity leave.
Free annual sight tests for employees who use computer screens.
Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
~ The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken.

If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.

You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas.

The duration of overseas residence and the country of abode will also be taken into account.
This flexible approach to recruitment focuses more on finding the right candidate for the specific role.

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.

Use of Artificial Intelligence (AI)

Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.

The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
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