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    Administrative Assistant - London, United Kingdom - TalentYard Ltd

    TalentYard Ltd
    TalentYard Ltd London, United Kingdom

    3 weeks ago

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    Description

    Job Description

    One of our favourite clients and fast growing recruitment agency focused on the offshore market is currently looking for a Project Coordinator to support their Senior Account Manager.

    They are a brilliant company to work for, very collaborative and down to earth with a great range of benefits and regularl socials etc. including an annual trip abroad.

    Duties and Responsibilities of role:

    Travel administration:

    • Responsible for sourcing, organising, booking, tracking, and handling travel requests
    • Ensure that travel needs are met within the constraints of the travel budget set by the client
    • Communicate with freelancers, clients, and travel suppliers, making sure that the travel suppliers understand what requirements must be met and review all of the bookings for accuracy, cost-effectiveness, and policy adherence
    • Providing and researching travel options and providing final itineraries to freelancers and other stakeholders

    Visa administration:

    • Collate visa paperwork for clients; sending instructions to the freelancer, chasing the freelancer for completed paperwork, assisting the freelancer with any questions
    • Assist with research for visa/entry requirements for projects in new locations

    Course bookings:

    • Arrange required training courses for freelancers
    • Identify suitable training centres (phoning up/researching online)
    • Booking courses and sharing all relevant details with the freelancers
    • Organise hotels if required
    • Liaise with relevant internal and external stakeholders to ensure costs are approved

    Project related administration:

    • Collating all relevant offshore certificates and documents to be sent to clients
    • Assist the Senior Account Manager in ensuring all required information is on file for contractors placed. E.g. Emergency contact forms, references etc.
    • Responding to admin queries from freelancers, e.g. providing templates for them to invoice correctly
    • Setting up interviews for freelancers when required

    Databasing:

    • Updating and adding new freelancer files to our CRM with their experience and other relevant information from their registration details

    Internal Administration:

    • CV formatting
    • Issuing purchase orders & contracts
    • Ad-hoc projects

    Benefits:

    • 25 days annual leave (excluding bank holidays)
    • Pension scheme
    • Cycle to work scheme
    • Creative socials (sports activities, nights out etc.)
    • Your birthday off after 1 year
    • Christmas trip abroad
    • Free fruit, tea, and Nespresso coffee
    • 3 paid days off for volunteering
    • Sick pay
    • Training, development and growth opportunities
    • Access to an online mental health support and business coaching platform
    • Unlimited, round-the-clock remote GP appointments
    • Health MOT, an annual at-home blood test checking for 20 different health markers, followed by a comprehensive health report and discussion with a GP

    There is huge scope for progression in the role too- to an Account Manager position or within the Operations team.

    The right candidate will be a graduate with some office experience. Someone with excellent communications skills, a fast learner and able to multitask.

    4 days in the office/ 1 day from home.

    Salary £28,000 (max)

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