Administration Assistant - Manchester, United Kingdom - Next-Link

Next-Link Manchester, United Kingdom

1 week ago

Description

General Responsibilities:

Management of all incoming and outgoing office post for the department.
Copying, scanning, filing and archiving of documentation, including management of all audit paperwork, including entry into and filing on our electronic document storage system.
Responding to requests from the Partner, Director, Managers, Team and clients.
Printing and binding of reports.
Answering the phone and taking messages.
Assisting wider Business Support Team with requests as required.
Creating Tender documentation/Presentations.
Assisting FOH with cover as needed.
Setting up meeting rooms/AV as needed.

Assistance with client tasks

Maintaining client information on the firm's practice database.
Raising fee notes based on our fee forecasts and helping with tidying codes in respect of WIP.
Setting up new job codes in firm's databases for each year's audit/new services offered.
Requesting bank letters and monitoring and chasing responses to these through the online platform, using the firm's process without manager input. liaising with client to confirm any changes in details/ obtain information required for new clients.
Setting up meeting rooms/AV as needed.

New clients/refreshes for existing clients

Assistance with completion of new client set up (Anti Money Laundering forms, conflict emails, ID checks, liaising with client to obtain information required.)
Preparation of Engagement letters using standard templates.

Meetings and travel (whole team)

Arranging client meetings for the Partners, Directors and Managers, accommodation and travel arrangements.
Proactively booking accommodation for the audit team based on job bookings on our staff planner.
Proactively obtaining meeting agendas and papers for upcoming Audit Committees and Board meetings.

Reports

Formatting reports for clients (Audit plans and Management letters), completing these to marketing standards for issue to clients.
Preparing template reports for clients (Audit plans and Management letters), for audit team and managers to tailor and complete.
Undertaking a review of departmental reports to ensure completeness of information, spelling and grammar.
Formatting reports for clients (Audit plans and Management letters), completing these to marketing standards for issue to clients.

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