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    Part - Time Administration Assistant - Edinburgh, United Kingdom - Heriot-Watt University Malaysia

    Heriot-Watt University Malaysia
    Heriot-Watt University Malaysia Edinburgh, United Kingdom

    1 week ago

    Default job background
    Part time
    Description
    Hybrid role, consideration will be given to flexible working requests

    Holiday Entitlement : 37 days (28 plus 9 buildings closed days)

    Organisation Name:
    Registry and

    Academic Support:
    Academic Operations Division

    Purpose of Role The role-holder will be responsible for supporting key academic operations processes, such as clerking boards of examiners and studies committees, processing marks and grades, triaging mitigating circumstances; The role-holder will also support other key functions of the Academic Operations Team, such as timetabling and examinations; as well as other Divisions of the RAS, for example, answering general student enquiries, supporting graduations, or helping to gather quality-related information.

    Co-ordinate all aspects of processes related to academic boards and committees – including Boards of Examiners and School Studies Committees – from scheduling, to organising, clerking, minuting and post board/committee processing in the student administration system.

    Monitoring the processes; Undertake particular administrative tasks related to student and academic processes according to an agreed division of labour with the School retained services.

    Staff academic-facing services, such as enquiry management systems, enquiry email accounts, or face-to-face support.
    Collaborate in redesigning processes related to the work of the Academic Operations Division.
    Advise and support colleagues in Scotland, Dubai and Malaysia on the processes related to Academic Operations.

    Undertake other tasks related to academic operations as required by their assigned Team Leader, the Academic Operations Manager, or the Head of Academic Operations.

    The Global Registry and Academic Support Directorate supports our students and staff colleagues across the full student life-cycle from enrolment to graduation.

    The Directorate has responsibility as the definitive record-keeper of all student information and programme and course details, and leading services that help students settle and stay at the University with professional help and advice, through a range of wellbeing services.

    It supports academic and professional services staff across the University in a number of areas, including: academic, institutional and student related Regulations and Policies and global, national and institutional quality matters.

    Online Students
    Academic Operations
    Academic Quality
    Head of Registry – Dubai Campus

    The Academic Operations Division consists of five teams: Academic Operations Liaison, Academic Operations Support, Timetabling, Examinations, and Postgraduate Research Student Support.

    The work of the Senior Administrative Assistant will be primarily related to the Academic Operations Support, but will collaborate across all five teams.

    The Academic Operations Support Team is responsible for supporting all aspects of academic operations. These are activities where the primary service users are academics; but with significant academic input into the process.

    The team also helps to support the work of other divisions providing a pool of staff who can be assigned where administrative support is needed.

    Applications can be submitted up to midnight (UK time) on Sunday, 5 th May 2024

    At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together.

    Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.

    Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future.

    Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.

    Equality and diversity are all about maximising potential and creating a culture of inclusion for all.

    Heriot-Watt University values diversity across our University community and welcomes applications from all sectors of society, particularly from underrepresented groups.

    For more information, please see our website and also our award-winning work in Disability Inclusive Science Careers .
    We welcome and will consider flexible working patterns e.g. part-time working and job share options.
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