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    Office Manager - Lancaster, United Kingdom - LiNa Energy

    LiNa Energy
    LiNa Energy Lancaster, United Kingdom

    3 weeks ago

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    Description

    Reporting to the Financial Controller, you will have a varied role providing administrative support across the team as well as HR and finance/procurement support. Highly organised and able to prioritise a varied workload, you will be confident communicating with all business stakeholders (staff, shareholders, suppliers and customers), be trustworthy with confidential and sensitive information and have a can-do attitude with drive to get stuck-in.

    Key responsibilities include but not limited to:

    Administrative Support

    • Office Manager will provide administrative support to executives and other team members as needed.
    • with the organisation of meetings, events, booking meeting rooms and office attendance where needed
    • travel, hotels and car hire where necessary

    Office Administration

    • daily office operations to ensure a smooth and efficient workflow
    • incoming and outgoing calls, emails, and correspondence.
    • printing, binding and couriers
    • with updating & internal auditing of processes and procedures
    • and co-ordinating company-led social events and away days
    • other ad hoc duties

    Human Resources

    • in the recruitment process by coordinating interviews, onboarding new employees, and maintaining personnel records.
    • HR functions such as timekeeping, attendance tracking, and benefits administration.
    • with conducting & presenting staff survey
    • and management of HR SharePoint and assist with implementation of HR system

    Finance/Purchasing

    • purchase orders ensuring in line with relevant processes & approval thresholds
    • goods delivered and goods receipt purchase orders
    • the purchase order register, ensuring it is up to date and accurate
    • weekly timesheets for government grant reporting and assist with the collation of the quarterly claim
    • Finance Controller with grant audits
    • with month end stock count
    • the fixed asset register and ensure all assets are tagged

    Skills & experience

    • skills (experience of Word, Excel, Outlook etc)
    • background
    • to communicate well at all levels.
    • to prioritise your workload.
    • good organisational and attention to detail

    Additional information

    • Applicants must have right to remain and work in the UK
    • Salary range: £27,500 - £30,000 dependant on experience
    • Job type: Permanent
    • Hours: Full-time
    • Benefits: 25 days holiday, private medical insurance, life assurance, employee assistance programme, quarterly socials, annual team building day, EMI Options Scheme
    • Location: Based at our HQ in Lancaster
    • LiNa is a fast growing, early-stage company that will offer a fun and rewarding work environment

    LiNa is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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