Executive Assistant - Richmond, United Kingdom - Allocate

Allocate Richmond, United Kingdom

1 week ago

Full time

Description

RLDatix Overview

Every single day around the world, thousands of patients are harmed from care delivery errors, many of which are preventable. We want to change that. RLDatix is on a mission to improve healthcare by enabling a world where patients receive the best and safest care possible. Trusted by thousands of clients around the world, our connected healthcare operations platform combines software and trusted services to empower organizations with critical data insights across risk, safety, compliance, provider lifecycle and workforce management. Our user-centric approach provides a holistic, real-time view of healthcare operations, connecting disparate information across the enterprise – thus giving organizational leadership the contextualized data they need to make better informed decisions.

RLDatix is truly global, with over 2, employees across the UK, Europe, Middle East, Australia, Canada, and the United States. Our strategy is fueled by organic and inorganic growth that brings together the brightest minds and the latest technology – including AI - to deliver marketing leading solutions for our clients. We are looking for people to join our team who are passionate about making a positive change in healthcare. Join us as we work towards our vision of safer, better healthcare for all.

Role & Responsibilities

The role of Executive Assistant will be accountable for managing the diary, organisation and administration on behalf of the UK & Ireland Managing Director and President – International. This will involve tight control over their calendar ensuring no meeting conflicts, timely processing of expenses and coordination of travel and any other EA related tasks. This role will support the broader Management team and will also provide project support as required by the UK & Ireland Managing Director and President – International.

The successful candidate will be highly organised, with experience managing senior stakeholders especially navigating the area of scheduling and support. They will have a customer service orientation and possess a 'bias to action'.

Key Responsibilities

To provide support to the UK & Ireland Managing Director and President – International in delivering the UK&I's overall objectives, being aware of these when prioritising tasks.

Principally, supporting the UK & Ireland Managing Director and President – International with regards to their diary, booking meetings, distributing agendas and preparing travel itineraries.

Assisting the UK & Ireland Managing Director and President – International with their expenses, including purchase orders and vendor maintenance — ensuring timely payment through the existing process.

Providing project administration support as and when required by the UK & Ireland Managing Director and President – International and the wider UK Management Team.

Attending monthly and quarterly management meetings as required to take down actions/outstanding issues and circulate to stakeholders

To follow up on action points from meetings on behalf of the UK & Ireland Managing Director and President – International

Drafting internal and external correspondence as well as proof-reading before communicating on behalf of the UK & Ireland Managing Director and President – International.

Event management of annual company events as required by the UK Management Team including venue sourcing, arranging payments, agenda setting and on-site support.

Oversight of office/facilities management for the UK Head Office in Richmond, including reception desk cover when required.

Acting as secretary to the National Customer User Group, attending and minuting quarterly meetings.

Other ad hoc duties as required to assist the UK & Ireland Managing Director and President – International and UK Management Team.

Experience/Knowledge/Competencies You Will Need

PA or secretarial experience in a busy office environment

Experience with diary management and arranging travel

Experience in managing and coordinating events from start to finish

IT Literate. Working knowledge of Microsoft Office with high level of experience using Outlook

Efficiency, good organising, time management, planning and prioritisation skills

Good interpersonal and communication skills and ability to communicate effectively at all levels.

Must genuinely enjoy working as part of a team

Strong attention to detail

RLDatix offers a competitive compensation package and comprehensive benefits package including health, dental, vision, life, disability coverage, a generous retirement savings plan, paid time off, and paid holidays. RLDatix is an equal opportunity employer, and our employment decisions are made without regard to race, color, religion, age, gender, national origin, disability, handicap, marital status or any other status or condition protected by Federal and/or State laws.

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