Jobs
>
Southampton

    Project Administration Assistant - Southampton, United Kingdom - Quilter

    Quilter
    Quilter Southampton, United Kingdom

    1 week ago

    Default job background
    Full time
    Description
    Fixed Term Contract Duration - 5 Months

    What the Hiring Manager says

    Quilter Change is Quilter Group's primary engine for the delivery of business and technology change including the provision of robust infrastructure and IT service operations that Quilter can depend upon.
    Quilter Change is delivering the Membership Re-Papering Project. It is in the Delivery stage of the Project Lifecycle. The project will be responsible for re-papering all Appointed Representatives (ARs) onto a new Membership Agreement, whilst considering changes to technology, processes and people.

    About the Role

    You will be part of a team that values working together, supporting each other and delivering high quality change to enable our people and our business to prosper. Before any contact can be made to AR's, a Project Administration Assistant is required to carry out the following tasks:

  • Data collection for Distribution :
    This will involve collecting different bits of information from systems such as IO, Commpay, WorkSmart and others for AR's across Quilter Financial Planning (QFP). The data collected will enable the project to start re-papering AR's onto a new Membership Agreement.
  • Query Management :
    Monitor and manage queries from ARs when re-papering starts, and a contract is sent out for them to sign. Utilisation of a central mailbox, to work with the business and ensure these queries are answered accurately, in a timely fashion and in conjunction with Relationship Managers (where appropriate).
  • Adviser Servicing :
    Work alongside the Project Administrator to contact and instruct providers of the change of legal entities for each AR and ensure back end processes are completed on time. (E.g payments redirection, FCA Registrations, Reconciliations and Novations).

    • You will be a key part of the team providing centralised support helping to deliver the administrative and data collection elements of the project, to improve team efficiency and enable them to focus on ensuring AR's transition to a new contract efficiently and effectively with minimal impact.

    About You

    You will have an analytical mind set and the ability to use data and metrics, to analyse and present clear actions and information. Preferably adept in Microsoft Excel and Microsoft PowerPoint and be able to demonstrate excellent attention to detail. A grounded understanding of the QFP business and associated systems / processes / infrastructure is essential.

    Experience working in a programme or project setting is desired, ideally with proven experience or strong understanding of business change.

    You will embrace collaborate working to help achieve shared objectives, with strong interpersonal and communication skills allowing you to successfully build and maintain positive working relationships and confidently work with and present to stakeholders at all levels.

    Organisation and planning will be key skill of yours to ensure you can effectively plan and manage the wide variety of tasks.

    Core Benefits

    Holiday: 26 days

    Quilter Incentive Scheme: All employees are eligible to participate in our incentive scheme, based on the company's performance and their contribution to it

    Pension Scheme: 10% non-contributory company pension scheme that can be boosted through personal contributions

    Benefit Allowance: A cash benefit allowance is payable in lieu of some of our core benefits.

    In addition to our core benefits we offer a range of flexible benefits that you can choose from and pay for conveniently via a salary deduction.

  • Southampton City Council

    Administrative Assistant

    2 weeks ago

    Southampton City Council Southampton, United Kingdom

    An opportunity has arisen for a grade 5 Administrative Assistant at Mansel Park Primary School. · We pride ourselves on our consistently high standards and expect all our staff to share this commitment. · The Administrative Assistant is central to the school's communication and a ...

  • Mansel Park Primary School

    Administration Assistant

    2 weeks ago

    Mansel Park Primary School Southampton, United Kingdom

    An opportunity has arisen for a grade 5 Administrative Assistant at Mansel Park Primary School. · We pride ourselves on our consistently high standards and expect all our staff to share this commitment. · The Administrative Assistant is central to the school's communication and a ...

  • Sulzer

    Administration Assistant

    6 days ago

    Sulzer Southampton, United Kingdom

    Services_EMEA-E690 · Administration Assistant - Full Time - Southampton, United Kingdom · Sulzer are looking for an Administration Assistant to support the day-to-day operations within the Southampton Service Centre. If you are highly motivated, hardworking with excellent communi ...

  • GREAT OAKS SCHOOL

    Administration Assistant

    2 weeks ago

    GREAT OAKS SCHOOL Southampton, United Kingdom

    **Job Purpose** · To undertake a variety of administrative tasks to support the efficient running of the Administration function at Great Oaks School. · **Responsible To** · The Business Leader (Human Resources and Administration) with day to day supervision from the Office Lead. ...

  • Identifi Office Professionals

    Administration Assistant

    1 week ago

    Identifi Office Professionals Southampton, United Kingdom

    Administration · **ADMINISTRATION ASSISTANT - SOUTHAMPTON - £20,000** · This is an exciting opportunity for an enthusiastic and committed individual to join as a Administrator to assist at our clients rapidly growing office based in Southampton. · The role will be diverse, intere ...

  • Bevois Town Primary School

    Administrative Assistant

    2 weeks ago

    Bevois Town Primary School Southampton, United Kingdom

    **Please note that the salary shown is for the full time equivalent of this role and it will be pro rated to the hours shown.** · 1. To answer the telephone, receive visitors to the school and deal with routine enquiries; · 2. To undertake the typing / word-processing, collation ...

  • University Hospital Southampton NHS Foundation Trust

    Administrative Assistant

    21 hours ago

    University Hospital Southampton NHS Foundation Trust Southampton, United Kingdom

    An exciting opportunity has arisen for a motivated and dynamic individual to work as an Administration Assistant within our very busy Oncology administration team in the Cancer Care Service at Southampton General Hospital. · The hours are permanent 37.5 per week covering shifts M ...

  • Solent NHS Trust

    Administration Assistant

    6 days ago

    Solent NHS Trust Southampton, United Kingdom

    An exciting opportunity has arisen in the Central Community Independence Service for an experienced Band 3, Team Administrator, with knowledge of Windows based packages. This is a part time post consisting of 30 hours per week. · We are looking for someone to provide comprehensiv ...

  • Pure Human Resources

    Administrative Assistant

    5 days ago

    Pure Human Resources Southampton, United Kingdom

    **Administrative Assistant - Southampton** · **Ocean Village, Southampton** · **Salary - £22-23k DOE** · **Full time, permanent** · We are currently recruiting on behalf of our client, Foresters Friendly Society, a successful financial service company based in Southampton, Hampsh ...

  • Lalizas UK Ltd

    Administration Assistant

    1 week ago

    Lalizas UK Ltd Southampton, United Kingdom

    Administration Assistant · Lalizas UK Ltd are seeking an administration assistant who has energy, enthusiasm and a 'can-do' attitude to join the team at our base in Hedge End. This is a great opportunity to join a young and growing business. · The main role is to assist the busin ...

  • Snows Group

    Administration Assistant

    1 day ago

    Snows Group Southampton, United Kingdom

    **Location** · Southampton · **Region** · Hampshire · **Category** · Head Office - Southampton (SBH) · (Administration) · **Vacancy Type** · Permanent/Part Time · **Salary** · £23,000 - £25,000 DOE · **Job Summary** · **The Driving Spirit** · Based in the South and South-West of ...

  • Rothmans LLP

    Administration Assistant

    1 week ago

    Rothmans LLP Southampton, United Kingdom Part time

    Our Southampton office is currently looking for a part-time Administration Assistant. · In order to carry out this role effectively, we are looking for someone who has the following skills: · - Have good attention to detail. · - Have a well organised and methodical approach to th ...

  • CSP U.K. LTD

    Administrative Assistant

    4 days ago

    CSP U.K. LTD Southampton, United Kingdom

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide essential support to our office operations, ensuring smooth and efficient day-to-day activities. · **Duties**: · - Maintain and update ...

  • DAC Beachcroft

    Administrative Assistant

    1 day ago

    DAC Beachcroft Southampton, United Kingdom

    Job Introduction · The role provides administrative and file management support across the team. Work will come either directly from the lawyer or through the Team Leader or Secretaries. The role is accountable for establishing and maintaining an ongoing service-based relationshi ...

  • Specsavers

    Administration Assistant

    1 week ago

    Specsavers Southampton, United Kingdom

    **Role: Administration / Scheduling Assistant** · **Location: Eastleigh - Southampton** · **Full Time - Working between Monday - Friday 9am to 5.30pm or 10am to 6pm** · **Salary: Competitive but dependent on experience** · **(Optical Experience is advantageous)** · **Salary**: £1 ...

  • Yellow Door

    Administration Assistant

    2 weeks ago

    Yellow Door Southampton, United Kingdom

    Yellow Door is an amazing charity that is quite literally changing lives for the better in the Southampton area, with a team of around 100 staff and volunteers, working together to prevent and respond to domestic and sexual abuse. We provide a diverse and innovative range of serv ...

  • Southampton City Council

    Administration Assistant

    1 week ago

    Southampton City Council Southampton, United Kingdom

    Bevois Town is a 'special place to learn and work. Everyone is valued and respected and all work as a team' (Ofsted: Oct We are proud to serve a culturally rich and diverse learning community. We are looking to appoint an additional Receptionist/Admin Assistant to join our friend ...

  • Lester Aldridge

    Administration Assistant

    6 days ago

    Lester Aldridge Southampton, United Kingdom

    **Job type: Permanent, full-time** · LA Marine team, Southampton, Full time, Competitive package. · We have an exciting opportunity for an Administration Assistant to join our busy Marine team in the Southampton office. This specialist marine and shipping team provide expert and ...

  • RVN Partners Consulting

    Administrative Assistant

    2 days ago

    RVN Partners Consulting Southampton, United Kingdom

    **About us** · RVN Partners Consulting is a small business in Southampton. We are rewarding, supportive and social. · Our work environment includes: · - Modern office setting · - International workforce · - Relaxed atmosphere · - Flexible working hours · **Responsibilities**: · - ...

  • Clear Vision Window Cleaning Ltd

    Administration Assistant

    1 day ago

    Clear Vision Window Cleaning Ltd Southampton, United Kingdom

    We are looking for someone to join our existing office based team to assist with administration duties and answering the phone. · This role is based on a 30-hour week between the hours of 9:30am - 5pm Monday to Thursday, 9:30 to 3pm Friday, with one hour for lunch. You will be ba ...