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    Administrator / Project Administrator - Southampton, United Kingdom - Ramboll Group A/S

    Ramboll Group A/S
    Ramboll Group A/S Southampton, United Kingdom

    2 weeks ago

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    Description
    Are you passionate about providing Project Administration support to a multi-disciplinary service?
    Do you want to work for a passionate and dedicated company committed to driving sustainability in everything we do?

    Join our Admin Shared Services Team as our new Project Administrator and work with us to close the gap to a sustainable future.

    Based with the Project Administration Team, reporting into the Service Centre Manager, you will work across the UK markets to provide document control support services.

    Support Project and Design Managers with project support tasks and processes, providing support to several staff simultaneously across one large or several smaller projects
    Using, and supporting others in the use of, project management tools, systems and processes
    Proactively schedule, coordinate, prepare, and follow-up on meetings and appointments, also circulate actions to project team and monitor progress as appropriate
    Keep project calendar up to date (holidays, extended leave, absence) and prepare and distribute project materials (eg. Assist in document control activities on small projects, working with the Document Control team for guidance
    Coordinate and manage briefing and registration process for subcontractors, communicate project requirements and expectations, ensure compliance with company policies, and maintain accurate records of subcontractor information
    Depending on project, liaise with and be first point of contact for external stakeholders
    Create and manage project files in respective data management systems, maintain accurate and up-to-date project information and delivery dates, organize and distribute project-related documents, ensure compliance with company policies and procedures
    Handle general internal and external correspondence within the project organization
    Organize and arrange business travel and accommodation for project team members as required
    Support project team with project controlling and invoicing tasks, track project expenses and generate invoices for clients
    Produce project management progress reports for internal and external stakeholders
    Completion of project status and general maintenance of internal project management tools
    Other appropriate duties as agreed with Project Manager
    As our new Project Administrator, you will be part of the Project Admin Team for the UK.

    You will report into the Project Admin Team Leader, working together to provide project administration support to a high standard.

    The Project Support Teams include Project Admin, Document Control and Creative Admin.

    From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company.

    Experience in a project administration or coordination role
    High level of proficiency in written and spoken English
    High attention to detail with excellent time-management and communication skills
    Proficiency in Microsoft Office Applications (Word, PowerPoint, Excel)
    Diary management experience
    Experience with MS Project or other project management applications
    Ability to communicate effectively with all various level of management within the company and with potential clients, suppliers, subcontractors and partners
    Never be short of inspiration from colleagues, clients, and projects
    The long-term thinking of a foundation-owned company

    We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realise their full potential.

    Equality, diversity, and inclusion is at the heart of what we do.

    At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies.

    As a Disability Confident Committed employer, Ramboll ensures opportunities are accessible to candidates with disabilities. Buildings, Transport, Energy, Environment & Health, Water and Management Consulting
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