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    Senior Document Controller - Glasgow, United Kingdom - Assystem

    Assystem
    Assystem Glasgow, United Kingdom

    3 weeks ago

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    Description

    Job Description

    Assystem is an international company with one mission: accelerate the energy transition around the world.

    Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.

    We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.

    Drawing on more than 55 years' experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked second in the world for nuclear engineering.

    To ensure a viable, efficient, and reliable energy future for all.

    Job Description

    The Senior Document Controller is responsible for executing all aspects of document control within the organisation. This includes the creation, distribution, tracking, and archiving of documents to ensure compliance with regulatory requirements and efficient document management.

    Responsibilities

    Document Control System Management:

    • Maintain a robust document control system or software.
    • Ensure the system is user-friendly and meets the organization's needs.
    • Provide training to staff on document control procedures and the use of the system.

    Document Creation and Distribution:

    • Coordinate the creation, editing, and approval of documents.
    • Maintain version control and ensure the correct documents are distributed to authorised personnel.
    • Monitor document distribution and access permissions.

    Document Tracking and Retrieval:

    • Assist in the development and maintenance of a systematic tracking system for documents.
    • Ensure quick and accurate retrieval of documents when requested.
    • Collaborate with departments to facilitate document retrieval as needed.

    Quality Control and Compliance:

    • Ensure all documents adhere to organizational standards and regulatory requirements.
    • Assist in regular audits to identify and rectify any document control issues.
    • Assist in preparing for internal and external audits related to document control.

    Document Archiving and Disposal:

    • Assist in the establishment of document retention and disposal policies in compliance with legal and industry standards.
    • Safeguard historical records and facilitate their secure storage or disposal when necessary.

    Team Leadership:

    • Supervise junior document control professionals, if applicable.
    • Provide guidance, training, and performance feedback to team members.
    • Delegate tasks and responsibilities effectively.

    Continuous Improvement:

    • Identify opportunities for process improvement within document control procedures.
    • Assist in the implementation best practices to enhance document management efficiency.
    Qualifications

    Qualification, Special Skills or Experience

    • Bachelor's degree in a relevant field (e.g., Business Administration, Information Management).
    • Proven experience in document control, with at least 2years in a leadership or supervisory role.
    • Familiarity with document control software and systems.
    • Strong organisational skills.
    • Excellent communication and interpersonal skills.
    • Knowledge of relevant industry regulations and compliance requirements.
    • Good problem-solving and analytical abilities.
    • Strong leadership skills
    • Focus on delivering quality on time and within budget
    • Act with integrity and instils this value in others
    • Appreciation of wider issues beyond own discipline
    • Flexible, positive approach to work.
    • Can use initiative and possesses a hard working, "can-do" attitude.
    • Well presented
    • Numerate with strong IT skills.
    • Effective time management skills.
    • Strong attention to detail
    • Customer focused.

    Additional Information

    Due to the nature of this role the successful candidate will require Security clearance. To gain this they will be required to be aSole UK national,

    Staff role with 3 days/week in a Glasgow city centre office expected

    We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people's ability to dare are the only things that matter . Bring your unique contributions and help us shape the future.

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