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    PA to CEO - London, United Kingdom - Achilles Therapeutics

    Achilles Therapeutics
    Achilles Therapeutics London, United Kingdom

    1 week ago

    Default job background
    Full time
    Description

    Achilles is a fast paced, trail blazing company. We are breaking new ground with our science creating products that have never been made. As no-one has done what we are doing before, there is no playbook to copy. This means we must innovate, adapt and collaborate across our organisation, working together to solve novel problems. This entrepreneurial spirit and approach runs through our company and those who thrive here are able to cope with anything that is thrown at them, enjoy ambiguity and thrive on making things happen even when there is not a detailed brief.

    Role Purpose

    The primary purpose of the role is to provide operational assistance and support to the CEO and wider Executive team. This in order that they can focus on the smooth running of key projects, deliverables and the wider organisation.

    Responsibilities

    This is a wide ranging role which has a strong focus on co-ordination and operational delivery as well as working with confidential information. The successful candidate will be an excellent relationship manager who is able to build rapport quickly.

    Co-ordination

    • Working with key leaders to ensure that their time is managed effectively. Primary locations requiring co-ordination are in the UK and USA.
    • Scheduling and diary/meeting management, taking minutes at key meetings as required and updating all relevant material to ensure alignment.
    • Co-ordination of multiple tasks and initiatives to tight timelines, following up with relevant stakeholders to ensure deadlines are met.
    • Production of high quality, polished content and materials.
    • Managing trackers and spreadsheets.

    Operations

    • Financial processing and reporting on operational expenditure as required.
    • Responsible for all travel booking and management.
    • Expenses processing and management.
    • Data management, including providing operational support to compliance and control projects.

    Wider

    • As required manage 'front of house' operations, including welcoming visitors, ordering food and working with Facilities to ensure smooth running of the site.
    • All aspects of event management from planning to execution.
    • Managing suppliers.
    • Pro-actively look for patterns, trends or issues as you work across different teams and departments.

    Requirements

    Experience Required

    • Working in a fast paced, delivery focussed organisation.
    • Proven experience of strong administrative and operational delivery.
    • Experience of supporting multiple Executives and how to balance such demands whilst ensuring primary focus on the CEO.
    • Experienced working in teams with competing demands for time and resources and working out how to make it all come together.
    • Highly competent in use of MS Office suite. Strong in formatting experience and comfortable preparing letters and papers for review.
    • Experience of working with a CEO before is highly desirable in order to understand the demands on their particular role.
    • Experience of working in Life Sciences and with highly technical colleagues would be desirable.

    Profile Required

    • Focussed individual with a passion for delivery.
    • Adaptable and with no ego, able to pick up tasks from Board level interactions to front of house welcoming of visitors.
    • Proactive, a self starter.
    • Detail focussed and a completer finisher.
    • Excellent communicator.
    • Calm and measured in approach and positive in outlook.
    • Excellent time manager of themselves and others.
    • A proactive, individual who who looks to make connections across the business and is confident enough to push when they see action is required and who needs little direction once established in role.
    • Quick learner. Someone who can take direction and be confident enough to get going on a new task and know when to stop and ask for clarification or support.

    Benefits

    At Achilles you will enjoy a flexible and dynamic working environment that fosters creativity, leadership and teamwork.

    We offer benefits that include a competitive salary and performance related bonus, group pension plan matched up to 6%, life insurance, private medical insurance and an employee share incentive scheme.

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