Jobs
>
London

    Rota Administrator - London, United Kingdom - Waltham Forest Federated GP Network

    Waltham Forest Federated GP Network
    Waltham Forest Federated GP Network London, United Kingdom

    1 week ago

    Default job background
    Permanent
    Description

    Job summary

    The post holder will be expected to assist in the smooth runningof the clinical services, whilst working closely with the service cliniciansand other administrative team members.

    Main duties of the job

  • To fullycoordinate all clinical and non-clinical rotas whilst also building andmanaging effective working relationships
  • To ensure that resourceis effectively planned to the required levels each day. This will primarily bethrough the management of rotas to ensure these are being run and managed asefficiently and effectively as possible.
  • To providesupport and a comprehensive administration service for Operational Management.

    • About us

    WF GP FedNet is a not-for-profit Federation of the 36 GP Practices in Waltham Forest. We are a private limited company who provides NHS Services based in Primary Care, pooling the skills and resources of local GPs to provide large scale services as part of the local NHS Strategy to bring more services into the Community to help people stay well and at home.

    Job description

    Job responsibilities

    1.To provide administrative support to the Clinical and OperationalManagement Teams.

    2.Inputting data onto thecomputer systems.

    3.To communicate and liaise with medical, nursing and non-clinical staffas necessary in the administration of rotas, making adjustments as neededdepending on required staffing levels.

    4.Identifying, arranging and managing locum cover to cover shiftshort-falls and seeking approval from Management where necessary.

    5.Record all bookings and details of locum/agency bookings for theservices on in-house systems/Rotamaster and internal spreadsheets.

    6.Make necessary adjustments to working rotas to try and ensuremaximum cover from internal resource pool where possible and reducingagency/locum spend.

    7.Ensure compliance with local policies and maintain accuraterecords.

    8.Validating all agency invoices to ensure that there are nodiscrepancies.

    9.To ensure the working rotas are kept up to date at all times,ensuring all key staff and external stakeholders are kept informed of anychanges.

    10. To provide dataand necessary reports when required in relation to staffing resource andexpenditure within the service.

    11. Deal with weeklyRota correspondences to all operating hubs + UCCS updating with all changes

    12. To have a workingknowledge of the Data Protection Act and its requirements, in respect toconfidentiality for both patients and staff and ensuring any computerisedinformation system is maintained as requested.

    13. Deal with issuesthat arise appropriately, including enquiries or complaints, ensuring that noissue is inappropriately delayed in being actioned.

    14. Ensure goodworking relationships with all staff within the services, the organisation and alloutside agencies.

    15. Work closely andsupport supervisors and create additional rotas when needed

    16. Plan and run GPrecruitment events

    17. Undertakeadditional duties where appropriate as requested by the Service Manager.

    18. To plan andcoordinate your workload to ensure all deadlines are met and objectivesachieved

    19. To maintain goodstandards of professionalism.

    20. To undertakeon-going personal development through participation in appraisal andsupervision.

    21. To attend andparticipate in relevant training identified through supervision and appraisal.

    22. Thisjob description will be reviewed with the Service Manager and Head ofOperations as and when necessary, in conjunction with the post holder.

    As an employee of the organisation you may be asked to move withinother services in response to service needs.

    This job description gives a general outline of thepost and it is not intended to be inflexible or a final list of duties. It maytherefore be amended from time to time in consultation with the post holder.

    Person Specification

    Skills

    Essential

  • Excellent interpersonal and communication skills across all levels both inside and outside the organization. Verbal and written communication skills.
  • Excellent telephone manner
  • Aptitude and confidence for working with a rapidly changing environment.
  • Ability to manage own workload, deliver to targets and deadlines
  • Good computer literacy and familiarity with spreadsheets, Word, Excel, and Outlook
  • Accuracy and attention to detail
  • Able to work in a team and on own initiative.
  • Able to analyse and problem solve complex information and make an informed decision.
  • Able to take instruction, direction and work effectively as part of a team.

    • Qualifications

    Essential

  • Good general standard of education to GCSE level or equivalent
  • Evidence of continuing professional development
  • Intermediate Level IT Skills

    • Personal Qualities

    Essential

  • Open to learning and development, with a professional attitude
  • Good motivation and an innovative approach to work.
  • Able to develop and maintain good working relationships within the team.
  • Act in ways that support equality and promote diversity
  • Compassionate - Open minded, treats colleagues, patients, carers and relatives with dignity and respect.
  • Confident but calm under pressure.

    • Experience

    Essential

  • Experience of working in a busy administrative role within a healthcare setting
  • Experience of working with Primary Care IT systems (desirable)
  • Experience of working across organisational boundaries in a health care setting
  • Experience in coordinating team rotas and utilising electronic rostering solutions, Rotamaster
  • Waltham Forest Federated GP Network

    Rota Administrator

    1 week ago

    Waltham Forest Federated GP Network London, United Kingdom

    Duties and Responsibilities 1. To provide administrative support to the Clinical and Operational Management Teams. 2. Inputting data onto the computer systems. · 3. To communicate and liaise with medical, nursing and non-clinical staff as necessary in the administration of rotas, ...

  • Putneymead Group Medical Practice

    Rota Administrator

    3 days ago

    Putneymead Group Medical Practice London, United Kingdom

    Inform the HR Lead if there is any foreseen 'risk' such as shortage of clinical staff on rota. - Participate in investigating complaints relating to administration of rotas - Assist in updating the rotas and Emis with any annual leave or absence's - Ensure rotas are completed on ...

  • King's College Hospital NHS Foundation Trust

    Training / Rota Administrator

    1 week ago

    King's College Hospital NHS Foundation Trust London, United Kingdom

    An exciting opportunity has arisen for a Band 4 Training & Rota Administrator within the department. Arrange delivery of training to clinical staff for their Sexual Health accreditation and rota management for the medical staffing/on-call rota in conjunction with the Medical Staf ...

  • Waltham Forest GP Federated Network

    Rota Administrator

    3 days ago

    Waltham Forest GP Federated Network Waltham Forest, United Kingdom

    **Job Summary** · The post holder will be expected to assist in the smooth running of the clinical services, whilst working closely with the service clinicians and other administrative team members. · - To fully coordinate all clinical and non-clinical rotas whilst also building ...

  • Attenborough Surgery

    Rota Administrator

    2 days ago

    Attenborough Surgery Bushey, United Kingdom

    Come and join our friendly Clinical Team to work at our fantastic medical centre and enjoy General Practice. · We are looking for an enthusiastic Rota Administrator to join our expanding admin team and assist our systems manager with the organisation of the staff rotas and holida ...

  • Stanmore Medical Group

    Rota Administrator

    1 week ago

    Stanmore Medical Group Stevenage, United Kingdom

    **STANMORE MEDICAL GROUP** is a forward thinking, progressive, dynamic, technologically driven, expanding and modern General Practice. We are currently looking for a Rota Administrator to join our friendly and proactive Rota Team, Monday to Friday. Exact hours to be discussed. Th ...

  • hVIVO

    Rota Administrator

    1 week ago

    hVIVO London, United Kingdom Permanent

    Overview · hVIVO would like to recruit a Resource Specialist to take ownership of the medical, nursing and ancillary rota to ensure all sites within our clinical sites are appropriately staffed. · hVIVO conducts human challenge clinical trials. The end goal of our clinical trial ...

  • Zitko Group Ltd

    Administrator/rota Coordinator

    6 days ago

    Zitko Group Ltd United Kingdom

    Admin Coordinator - Fire & Security - Whiteley, Hampshire · Role: Permanent · Location: Unit 8 Fulcrum 4, Solent Way, Whiteley, Fareham PO15 7FT · Fire and Security Admin Coordinator - Whiteley · Job Types: Full-time, Permanent · New opportunity to join a family run business ...

  • North Street Medical Care

    Administration & Rota Assistant

    3 days ago

    North Street Medical Care Romford, United Kingdom

    Please refer to our Job description attached to this advertisement. It covers areas that are more planned than responsive or service driven while, at the same time, often requiring on the spot problem solving, quick responses and an operational style using initiative, a practical ...

  • Lyra, formerly ICAS World

    Medical Rota Administrator

    5 days ago

    Lyra, formerly ICAS World United Kingdom

    Lyra is transforming mental health care through technology with a human touch to help people feel emotionally healthy at work and at home. We work with industry leaders, to improve access to effective, high-quality mental health care for their employees and their families. With o ...

  • Innovate Care Group

    Medical Rota Administrator

    2 days ago

    Innovate Care Group United Kingdom

    Central London (Hybrid) · The Clinical Administrator will be responsible for managing clinical documentation, maintaining comprehensive patient records, coordinating the procurement and distribution of essential medical supplies, and facilitating meetings and training sessions fo ...

  • Orri

    Medical Rota Administrator

    19 hours ago

    Orri City of London, Greater London, United Kingdom

    Why Orri? · If you are considering sending an application, make sure to hit the apply button below after reading through the entire description. · Orri is an ambitious, young, fast-growing company committed to changing the way we treat eating disorders in the UK. We are looking f ...

  • Queen Victoria Hospital NHS Foundation Trust

    Medical Administration and Rota Manager

    1 week ago

    Queen Victoria Hospital NHS Foundation Trust East Grinstead, United Kingdom Permanent

    Job summary · The post holder will be responsible for overseeing the Medical rota within the Corneo Plastic Surgery department. The post holder will be in constant liaison with both junior and senior medical staff, educational supervisors and clinical teams, and will be responsi ...

  • London North West University Healthcare NHS Trust

    Ed & Acute Rota Coordinator

    1 week ago

    London North West University Healthcare NHS Trust London, United Kingdom

    An opportunity has arisen for an enthusiastic and efficient individual to join, Emergency Department as our Rota Co-ordinator. You will be required to co-ordinate and populate the medical staffing rotas on a daily basis for the Emergency Department and the on call rota. You will ...

  • Great Ormond Street Hospital NHS Foundation Trust

    Ward Administrator

    1 week ago

    Great Ormond Street Hospital NHS Foundation Trust London, United Kingdom

    We have an exciting post available for a Ward Administrator in the department of Haematology and Oncology. · The working hours are 37.5 hours per week. You will be required to work flexibly as part of a team of ward administrators to support a rota which covers the wards between ...

  • London North West University Healthcare NHS Trust

    Rota Coordinator

    1 week ago

    London North West University Healthcare NHS Trust London, United Kingdom

    An opportunity has arisen for an enthusiastic and efficient individual to join, Radiology Department as our Rota Co-ordinator. You will be required to co-ordinate and populate the medical staffing rotas on a daily basis for the Department and the on call rota. · The Rota Co-ordin ...

  • Medivet Group Ltd

    Divisional Support Administrator

    4 days ago

    Medivet Group Ltd London, United Kingdom

    **The role** · Medivet is growing and we have an exciting opportunity to join us in a brand-new role, providing crucial support to our Regional Operation Directors. · This role will support our Central London Division in and around the Camberwell area. You will be homebased but s ...

  • Chelsea and Westminster Hospital NHS Foundation Trust

    Operational Admin Support

    3 days ago

    Chelsea and Westminster Hospital NHS Foundation Trust London, United Kingdom

    Operational Admin Support - Band 4 · **Fixed-Term**: 12 months · Planned Care · This is an exciting opportunity to join a dynamic operational management team in Planned Care at West Middlesex Hospital. · The Planned Care Operational Management Team at West Middlesex Hospital comp ...

  • Brondesbury Medical Centre

    Clinical Rota Co-ordinator

    13 hours ago

    Brondesbury Medical Centre London, United Kingdom

    Assist and maintain on a daily basis the clinical rota system and ensure that staffing levels are adequate. · - Ensure that all clinics are added on to the appointment system on EMIS accurately and meet agreed deadlines. · - Create templates for clinicians that can be used when a ...

  • The Fryent Way Surgery

    Gp Receptionist

    1 week ago

    The Fryent Way Surgery London, United Kingdom

    Receptionist & Administrative Cover: · Covering all aspects of receptionist and administration duties according to the practice rota · All GP Health Administrators are expected to be able to cover the roles and responsibilities of a receptionist / administration staff at the surg ...