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    Administrator/ Admin Property/ Administrator - London, United Kingdom - Workman LLP

    Workman LLP
    Workman LLP London, United Kingdom

    2 weeks ago

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    Description
    A varied and responsible position providing administrative support to a friendly team of Property Management Surveyors.

    The nature of this role will be to assist in managing the team's property portfolio and action any tenant queries and client instructions.

    The role will require regular and direct communication with surveyors, graduates and on-site staff.
    You will be the first point of contact for tenants, clients and contractor inquiries. You will maintain relationships with suppliers whilst overseeing, and drafting contracts in compliance with the firm's procurement policy.

    You will have the responsibility for ensuring the property management systems are kept up to date, organise regular maintenance/repair requirements, approve invoices and also coordinate and collate various management reports, including; Building and maintaining close professional relationships with clients, tenants and colleagues is paramount to your success.

    Attention to detail is crucial, especially in the maintenance of our databases, approving contractor invoices and preparing quarterly reports to send to clients.

    You must have strong working knowledge of Microsoft word, Excel, Teams and Sharepoint.

    Previous experience working in accounts or having a high level understanding of UK financial practices, including budgeting, VAT, and accounting standards relevant to property management is desirable.

    Review and updating reports, outlining measures are taken to reduce Health & Safety risks.
    Maintaining and updating property management accounting and tenant management databases.
    Develop and implement emergency response plans, across a number of property portfolios.
    Lease review and data input, ensuring data is accurate and kept up to date.
    Provide support with sustainable property management, to include the collection, management and analysis of utility data.
    An understanding of UK property laws and regulations, including safety standards would be beneficial.
    Excellent and professional communication skills with the ability to build gravitas amongst tenants and contractors is also paramount.

    Resilience and ability to work with the dynamic nature of the property market whilst adapting to changing circumstances and processes.

    Hybrid working to offer you a great work life balance, with a minimum of three days in the office.

    A full-time contract (35 hours a week) offers the core hours of 10am – 4pm, allowing additional flexibility to what time you can start work.

    Discretionary annual bonus and salary reviews.
    Healthcare, life insurance & wellness programme.
    Long service additional holidays, your birthday off and an extra day between Christmas and New Year

    Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.

    Social events throughout the year including a firm wide Christmas party
    Generous referral bonus.

    As the UK's leading independent commercial property management specialist, Workman has an enviable position within the property industry.

    Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors.

    We are an equal opportunities employer, and it is our policy to recruit a diverse workforce and follow the guidelines of the Equality Act 2010

    This job description does not form part of your contract of employment and the duties may be amended from time to time.

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