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Personal Assistant to Service Group Director - Swansea, United Kingdom - Swansea Bay University Health Board
Description
Job summary
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.
This is a fixed term/secondment post for 10 months until 01/03/25 to cover maternity leave.
An exciting opportunity has arisen to be part of the Directors Personal Assistant within NPT & Singleton Service Group. You will provide comprehensive, efficient, organised and confidential personal administrative support to the Service Group Director as well as first point of contact for Director queries.
The post requires maintenance of the Service Group Director's diary including the organising of internal, multi-directorate, multi-partnership meetings.
The post holder will facilitate and support meetings, preparing all relevant paperwork. The production of accurate and well-presented correspondence, reports, minutes and other materials as appropriate.
Opening incoming mail and maintain a comprehensive filing system.
It is essential that the post holder has excellent keyboard skills and to be conversant with a range of computer packages.
We are looking for some who would like to the opportunity to be involved in the highest levels of hospital management, supporting the Service Group Director and the PA team, and gaining knowledge of the whole of the wide-ranging Service Group.
Main duties of the job
Duties include but are not limited to:
General administration: Diary management, general office duties, produce correspondence/minutes/reports/notes etc., meeting support and facilitation, administration of HB systems ( ESR, Oracle), administrative support.
Meeting Management : Effective project planning and support, draft presentations, manage action logs, prepare agendas, collate papers and reports.
Information Resources: Be responsible for establishing, managing and maintaining manual and electronic systems. Support staff in the usage of IT systems.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job descriptionJob responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents.
Person SpecificationQualifications
Essential
Desirable
Experience
Essential
Abilities
Essential
Personal Assistant to Service Group Director professionals in Swansea
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Luke Willett
Seeking an apprenticeship