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    Office Coordinator - London, United Kingdom - Kx Advisors

    Kx Advisors
    Kx Advisors London, United Kingdom

    5 days ago

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    Description


    Office Coordinator – Part-time, FTC 6-month contract, with option to extendLocation: London (the City / Liverpool Street area), on-site 2 days per weekKx Advisors is seeking a part-time Office Coordinator to support both our trans-Atlantic team of Partners and employees based in our London, UK office.

    This person will work cross-functionally with HR, Finance, Accounting, and marketing to support Kx's UK operations functions as well as closely with our leadership team to support on an administrative level.

    We are looking for an employee-focused, team player who is an exceptional communicator and great at building trusting relationships.


    As an Office Coordinator you'll:


    the key point of contact for the UK team for all office inquiries and requestsnew and current employees with workstation setup, equipment, stationery, employee onboarding & HR support as outlined belowwith IT support team regarding ordering IT hardware and emergency IT support requestsmeeting roomsin external guests with reception and greet on the ground floor, arrange refreshmentswith planning engaging employee eventsoffice snacks, breakfasts and lunches for planned eventsand order stationery as neededteam with printing/binding requirements to prepare for in-person client and BD meetingswith serviced office management team regarding Kx's needs / requirementsadministrative expenses related to office space, such as ad hoc PAT testing checks in office to work checks and administrative duties related to visa sponsorshipsmall IT supplies for the London team when neededmanage office move in August 2024as needed with external suppliers and approve invoicesUS and UK based Partners with ad hoc administrative supportOnboarding of new hires/HR related tasks:laptops are purchased (if needed) and set up by remote IT teamIT equipment as needed (additional screen, keyboards, mice etc.)

    , updating the record of equipment given out to team membersdeskswelcome kitbuilding team of new joiners, request passes to be madeaccess for all new employeesnew joiners to the office space including fire escape routes and provide useful office informationwelcome lunch with the UK teamcommunicate, and maintain firm and employee compliance with all Kx employment policies & practices in the UK, including visa status and right to workexit process of leavers including collecting equipment and access keys, exit interviewsRequired Skills/Qualifications:degree, or equivalent work experienceto act in a personable, professional, and courteous mannerbe able to handle confidential information with discretionattention to detailin Word, Excel and PowerPointmanagement, ideally experienced in an office moveorganized
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