Jobs
>
Dundee

    Events Assistant - Dundee, United Kingdom - The James Hutton Institute

    The James Hutton Institute
    The James Hutton Institute Dundee, United Kingdom

    6 days ago

    Default job background
    Description

    The Vacancy

    The work undertaken by The James Hutton Institute is right at the top of the global agenda tackling problems such as the impact of climate change and threats to food and water security.

    The Communications Teams delivers across the remits of media, marketing, digital, events, public affairs, corporate and internal communications, all designed to support and promote the work of the James Hutton Institute.

    This post is focused on assisting with the organisation of our portfolio of summer agricultural events . The main purpose of this role is to support the events team by playing a key role in the event logistics in terms of setting up and breaking down the events. This role will therefore require someone who is comfortable with a great deal of manual handling.

    Other aspects of this role will include providing administrative support to the events team, organisation of event equipment, attending committee meetings and taking notes and helping co-ordinate and distribute delegate information.

    This post will be based at Invergowrie, Dundee. The Events Assistant will be required to be onsite for the events and event preparation but in some circumstances, a hybrid option can be considered when completing administration work. The Events Assistant will also be required to travel to the other locations where the events are held.

    2024 Key Event Dates:

    Arable Scotland: 2 July

    Potatoes in Practice: 8 August

    There are also various visits from stakeholders planned over this time that need to be supported.

    Due to the setting up and dismantling of the events we will require someone to be available for the following dates:

    13 June – 4 July

    5 – 9 August

    These dates will require some evening work and will mainly involve setting up and dismantling events equipment.

    This post is a fixed term contract from June – mid-August. Start and end dates have some flexibility.

    More information on the detail of the post and the post holder can be found below in the job description.

    Main Purpose of Job

    To work with colleagues to execute successfully the day-to-day tactical delivery of James Hutton Group portfolio of events: corporate events, significant internal events, strategic events for profile-raising, fundraising, and public engagement.

    To support a range of tasks and activities within the Communications team in view of the seasonal variations in event-related activity and the inter-linked nature of all elements of the Communications function.

    Main Duties of Postholder

    • Manage and co-ordinate event equipment – including storage, maintenance, and upkeep of inventory
    • Set up and dismantle the equipment required for each event
    • While the events take place, help with the reception desks and any ad hoc duties required to make the event run smoothly
    • Assist the communications team with summer events programme, ranging from small meetings and visits to larger outdoor field-based events.
    • Support the Events Managers with logistical and administrative tasks
    • Liaise with and co-ordinate service providers
    • Attend meetings, take notes and act as a second point of contact
    • Ad-hoc duties at events including, but not limited to, manage attendee lists, show exhibitors to sites, inform volunteers about tasks
    • The postholder will be required to provide onsite assistance at all events, including on the run up to and post-delivery.

    Qualifications/Skills/Knowledge

    Essential Qualifications

    • This post would be ideal for someone currently studying a related degree or looking to gain further event experience

    Essential Skills

    • Willingness to help with all work that comes with setting up and dismantling events. Postholder will be expected to co-ordinate and lead on a lot of manual work connected to the role. Please note this role is heavily manual related.
    • High standard of written and verbal communication skills.
    • Ability to organise own work effectively, prioritising competing workloads and working to tight timescales.
    • Good attention to detail and accuracy.
    • Creative, proactive, flexible, and able to work to agreed deadlines.
    • Ability to work as part of a team and also use own initiative.
    • A good working knowledge of Microsoft Office suite.
    • Personable, able to speak comfortably to a wide range of people and engage positively with others.
    • Understand the importance and relevance of timelines, venues, suppliers, legal obligations, and health & safety.
    • Full, clean, UK Drivers license

    Desirable Skills

    • Experience of working on events that range in size and delivery style
    • Experience of agricultural style events

    This role does not attract a certificate of sponsorship.

    Our Commitment to Equality and Diversity

    We will not consider the use of 3rd party recruitment agencies for the sourcing of candidates for this position.

    The James Hutton Institute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

    The James Hutton Institute is a: Stonewall Diversity Champion; Athena SWAN Bronze Status Holder; Disability Confident Committed Employer and a Living Wage Employer.

    The James Hutton Institute is Happy to Talk Flexible Working.

  • Forbes of Kingennie

    Events Assistant

    3 hours ago

    Forbes of Kingennie Dundee, United Kingdom

    **Events** · - To set up Events Suite/ Ceremony Building for specific events, ensuring all set-up instructions are followed accurately. · - To promptly and effectively serve meal to guests as instructed by team leader. · - To clear and clean Events Suite/ Ceremony Building at the ...

  • Mint People

    Events Assistant

    1 week ago

    Mint People North Berwick, United Kingdom

    Mint People are looking for talented, enthusiastic, and passionate people to join our team for the Scottish Open · - Weekly Pay (Every Friday with two weeks in hand) · - Great rates of pay (above minimum wage) · - Bonus & Incentives · - Excellent Career Progression · - Immediate ...

  • Kinkell Byre Limited

    Wedding and Events Assistant

    6 days ago

    Kinkell Byre Limited St. Andrews, United Kingdom

    **Company description** · Kinkell Byre is the original barn venue, based just outside St Andrews with gorgeous views of the sea. We are a busy, family-owned weddings and events venue that have been hosting events for 20 years this year Annually we have around 85 events, mainly we ...

  • St Andrews Links Trust

    Golf Events Assistant

    1 week ago

    St Andrews Links Trust St. Andrews, United Kingdom

    Job Advert · **Job description** · This is an excellent opportunity to work at the Home of Golf and join a team who are passionate and highly motivated in providing a first class service. · To be successful in this role, you should maintain the attitude, behaviours, skills and va ...

  • Bachilton Barn

    Wedding & Events Assistant

    1 week ago

    Bachilton Barn Perth, United Kingdom

    **Key Function**: · We are looking for a high-performing Wedding & Event Assistant to support our wedding and corporate business with event delivery. · **Key Responsibilities**: · - Assist with weddings including working with suppliers on the day, being the point of contact for t ...

  • The James Hutton Institute

    Events and Engagement Officer

    1 week ago

    The James Hutton Institute Dundee, United Kingdom

    The work undertaken by The James Hutton Group is right at the top of the global agenda when it comes to tackling problems such as the impact of climate change and threats to food and water security. · The Communications Teams delivers across the remits of media, marketing, digita ...

  • Sodexo

    Kitchen Porter

    1 week ago

    Sodexo Dundee, United Kingdom

    Job Introduction · Heritage Portfolio are looking for an enthusiastic **Kitchen Porter** to join the team at the **V&A Dundee**. We are looking for passionate, enthusiastic and motivated individuals to join our team. · The Kitchen Porter is a vital role; making service possible a ...

  • Dundee Carers Centre

    Personal Assistant

    5 days ago

    Dundee Carers Centre Dundee, United Kingdom

    New · **Personal Assistant (Part-time)**: · - **Hours: 17.5 hours**: · - **Rate of pay: £13 per hour**: · - **Location: Dundee** · I am an active 22-year-old young woman with mild learning difficulties and need help to participate fully and safely in the community, find activitie ...

  • Dundee Carers Centre

    Personal Assistants

    1 week ago

    Dundee Carers Centre Dundee, United Kingdom Part time

    **Personal Assistants (2 x part-time)**: · - **Hours: (potentially 17.5 hours each)**: · - **Rate of pay: £13 per hour**: · - **Location: Dundee** · I am an active 22-year-old young woman with mild learning difficulties and need help to participate fully and safely in the communi ...

  • Sodexo

    Kitchen Porter

    1 week ago

    Sodexo Dundee, United Kingdom

    Job Introduction · Heritage Portfolio are looking for a enthusiastic **Kitchen Porter** to join their team at the V&A Dundee. We are looking for passionate, enthusiastic and motivated individuals to join our team. · The Kitchen Porter is a vital role; making service possible and ...

  • AMS CWS

    Administrator - Reconciliations

    2 days ago

    AMS CWS Dundee, United Kingdom

    We are AMS. We are a global total workforce solutions firm; we enable organisations to thrive in an age of constant change by building, re-shaping, and optimising workforces. Our Contingent Workforce Solutions (CWS) is one of our service offerings; we act as an extension of our c ...

  • Insights

    Learning Event Coordinator

    1 day ago

    Insights Dundee, United Kingdom

    **Are you passionate about providing a legendary experience for clients and colleagues all over the world?** · **Are you excited & motivated by working as part of a strong team to provide the support that's needed to make every event a great success?** · **If the answer is our L ...

  • Insights

    Learning Event Coordinator

    1 day ago

    Insights Dundee, United Kingdom

    Dundee, UK · **Are you passionate about providing a legendary experience for clients and colleagues all over the world?** · **Are you excited & motivated by working as part of a strong team to provide the support that's needed to make every event a great success?** · **If the ans ...

  • St Mary's Care Home

    Activities Co-ordinator

    1 week ago

    St Mary's Care Home Dundee, United Kingdom

    Job Purpose: To lead and encourage residents to join in meaningful activities whilst maintaining their independence, choice and dignity. To enable them to lead as full and active life as possible. · To create a stimulating and varied programme of activities and social events insi ...

  • Leisure and Culture

    Active Schools Assistant

    1 day ago

    Leisure and Culture Dundee, United Kingdom

    Leisure & Culture Dundee is a Scottish Charitable Incorporated Organisation (SCIO) SC It was established by Dundee City Council in July 2011 to deliver leisure, sports, library, information and cultural services for the city. · Leisure and Culture Dundee, in partnership with Dund ...

  • Dundee University Students Association

    Executive Personal Assistant

    1 week ago

    Dundee University Students Association Dundee, United Kingdom

    **Job Description - Executive Personal Assistant (PA)** · **About the Business Support Team** · The student demographic is changing and so are we. Our new vision of a 'kinder, greener, diverse global student community, creating a lasting impact for generations to come' will steer ...

  • The James Hutton Institute

    Project Facilitator

    1 week ago

    The James Hutton Institute Dundee, United Kingdom

    The Ecological Sciences Department seeks a dynamic and experienced Project Facilitator (Part-Time 22.5 hours per week) to support management activities. · Based within the Agroecology Group of the Ecological Sciences Department, this post will provide important additional support ...

  • Ace Aquatec

    Part-time HR Assistant

    1 day ago

    Ace Aquatec Dundee, United Kingdom Part time

    **Who we are** · Ace Aquatec is an award-winning aquaculture technology company specialising in-water electric stunners, automated waterjet bleeding, gentle contactless pumping, MMPA compliant predator deterrents, 3D biomass cameras and Sea Lice removal systems. We help customers ...

  • Henderson Loggie

    Marketing Assistant

    1 week ago

    Henderson Loggie Dundee, United Kingdom

    Think accountancy is boring and all about the numbers? Think again We're on the hunt for a creative Marketing Assistant to bring some flair to our social media game. · This is an exciting opportunity for a recent graduate looking to kick-start their marketing career and make a re ...

  • Dundee Volunteer and Voluntary Action Ltd

    Social Isolation Engagement and Participation

    3 days ago

    Dundee Volunteer and Voluntary Action Ltd Dundee, United Kingdom

    **Social Isolation Engagement and Participation Coordinator** · **Hours: 35 hours per week** · **Permanent** · **Salary**: £27,278 to £ 30,309 · pro rata (based on a FTE of 35 Hours) · The Social Isolation Participation and Engagement Coordinator will be responsible for supportin ...