Finance Assistant - London, United Kingdom - International Maritime Organization

International Maritime Organization London, United Kingdom

5 days ago

Temporary

Description

Accounts Payable

1 Reviewing and processing requests for payments by: matching and reconciling against approved and goods-receipted Purchase Orders, including confirmation of expenditure coding; identifying and following up mismatched items, initially internally and subsequently seeking supplier amendment where required; checking expenditure reports and creating journals associated with payments made by direct debit.

2 Acting as the primary point of contact between the Organization and its suppliers, consultants, temporary employees and contractors regarding financial matters including, but not limited to VAT, provision of duplicate invoices and statements, and preparing and sending correspondence over unresolved disputes or delayed payments and issuance of supplier credit notes.

3 Reviewing requests for payments to all supernumeraries, sub-contractors and consultants to ensure they are properly authorized and in line with contract terms, reconciling against the information on the SAP Purchase Order. Ensuring advance payments are consistent with the Memorandum of Understanding, the services requested, IMO's financial policies and procedures, and covered by the relevant Framework Order.

4 Pro-actively identifying and following up incorrectly authorized requests for payments or those which do not comply with the Organization's financial policies and procedures, internally in the first instance and subsequently seeking clarification from the third party.

5 Verifying invoices reported on the suppliers' statement against the invoices processed for payment or paid to ensure that no invoice is left unpaid or outstanding.

6 Reviewing vendor outstanding balances and ensuring that the balances represent valid and correct amount of payable to the vendor, and take necessary action when necessary.

Accounts Receivable

1 Invoicing and receipting revenue or refund relating to donor contributions, cafeteria cash and reception sales, publications sales, subletting income, travel recoverable, IOPC Fund rent and other shared costs, ASHI payment by retirees, refund of service incurred medical expenses.

2 Reviewing the monthly VAT receivable report, preparing a claim to be submitted to the Foreign Commonwealth Office for approval, following up receipt of amount recoverable from the UK Government, and serving as the Focal Point for the FCDO Auditors.

3 Monitoring customer or receivable outstanding balances and issuing or sending regular reminders for the follow-up of payments.

4 Reviewing and maintaining customer accounts and ensure that the balances represent valid and accurate amount due from Member States and other customers.

5 Maintaining electronic record of documents supporting each transaction, including correspondence.

6 Creating and maintaining correct and current customer master record.

Cafeteria Financial Transactions Processing and Reporting

1 Processing of Internal Functions charged to the relevant WBS element with corresponding credit to income of Cafeteria.

2 Reviewing and reconciling the daily Cash sales, Loyalty Card sales, and Chip and Pin Sales between the SAP System, Till Receipts and MCR System, and investigating and resolving any discrepancies with the Catering Manager.

3 Reviewing and ensuring the accuracy of the balance of the liability for the Loyalty Card top up as at a given period of time, between SAP system and MCR System figures.

4 Reviewing, reconciling and validating all income and expense transactions recorded in the SAP system, in the income sheet report and subsequently against the weekly and yearly figures reported in the profit and loss statement report.

5 Monitoring regularly the charges made against the Framework Orders and the commitments made against the available budget for all WBS and costs elements.

6 Preparing the budget monitoring report showing the budget available, actual charges, commitments and balances for the use of the Catering Manager to assess whether there is a need to raise and increase the value of the Framework Requisition/Order, which will ensure the timely payment of invoices and avoid penalty or termination of the supply of services.

7 Preparing the yearly and monthly profit and loss statement and ensuring the accuracy against the weekly financial report.

8 Maintaining and reconciling the weekly revenue and expense monitoring report with SAP System and separate reconciliation working papers.

9 Maintaining the files and records supporting the monthly and yearly profit and loss statement, and the weekly monitoring financial report.

10 Maintaining complete and accurate electronic copies of all source documents and financial working papers and reports.

Projects – Business Process, Controls and Procedures Enhancements

1 Providing assistance and support in the on-going projects in the improvement of various business processes, systems, controls and procedures, as well as working papers and forms.

2 Maintaining documentation and working paper analysis related to each of the projects.

3 Provide support to administrative and coordination in the office (maintenance of intranet pages, SAP focal point).

4 Perform any other related duties as assigned.

Finance Assistant

1 hour ago

Page Personnel London, United Kingdom

Rapidly growing tech start-up · - £23,000 - £28,000, Hybrid, City of London · **About Our Client**: · The client are a rapidly growing tech start-up specialising in digital products that are used by content producers and advertisers globally. · This is a hybrid role with 2 days a ...
Finance Assistant

1 hour ago

TPP Recruitment London, United Kingdom

Are you an experienced Finance Assistant? · We are working with an inclusive sexual health charity to recruit for a Finance Assistant. Reporting to the Financial and Systems Accountant you will play a key role in supporting the organisations financial systems and control function ...
Finance Assistant

1 hour ago

Service Care Solutions - Legal London, United Kingdom

**Finance Assistant** · Location: East London · Contract: Temporary (3 months initial) · Rate: £ £16.00 per hour (36hr week) · Start Date: ASAP · Contact: · Service Care Solutions are currently recruiting on behalf of a Local Authority in East London for a Finance Assistant withi ...
Finance Assistant

1 hour ago

Page Personnel - UK London, United Kingdom

Great opportunity to work for a growing consultancy firm on a 12 month FTC · - £28,000 - £32,000, City of London, Hybrid Working · **About Our Client**: · A growing consultancy firm based in the City of London seeking a Finance Assistant to join their passionate and cohesive Fina ...
Finance Assistant,

1 hour ago

Frasers Hospitality London, United Kingdom

**ROLE: Finance Assistant** · **LOCATION: London - Hybrid - 3 days per week in our London Head Office** · We have an exciting opportunity within our Frasers Hospitality Finance team, for a Finance Assistant to join us and support the UK properties and head office on all matters r ...
Finance Assistant

1 hour ago

Apollo London, United Kingdom

**Who we are**: · Apollo is an independent specialist (re)insurer launched in 2009 to provide high quality products and services to clients, brokers, and capital partners at Lloyd's. The Apollo name recognised the success of one of its founding investors Neil Armstrong, who in 19 ...
Finance Assistant

1 hour ago

Urban Food Fest London, United Kingdom

**Finance Assistant at Urban Food Fest** · **A fantastic opportunity for a Finance Assistant role with excellent bonus and with long term career progression opportunities at Urban Food Fest, a very exciting, innovative and high end events and markets company based in central Lond ...
Finance Assistant

1 hour ago

Forensic Risk Alliance London, United Kingdom

With offices in London, France, Switzerland, USA and Dubai this is a fantastic opportunity for someone to gain experience of working in a finance department performing a variety of tasks. The role will be based in London, reporting to the Billing manager whilst working closely wi ...
Finance Assistant

1 hour ago

Reed Accountancy London, United Kingdom

Our client, a multi-award winning film and television production company, are looking for Finance Assistant to join their friendly team. · Founded in 1998, the production firm have produced many critically acclaimed, prizewinning drama series for ITV, Channel 4, BBC, Sky and othe ...
Finance Assistant

1 hour ago

Byron Head Office London, United Kingdom

Position: Finance Assistant · Type: Fixed-term contract (9-12 months) · Start Date: October 2023 · **Summary**: · Tristar Foods, the parent company that owns the famous London street food fried chicken brand, Mother Clucker, and Byron, founded in 2007 by Tom Byng and Head Chef Fr ...
Finance Assistant

1 hour ago

Cedar Recruitment Limited London, United Kingdom

**Sector**: Accountancy & Finance · - **Contact**: Prim Kambhato · - **Start Date**: 15/03/2023 · - **Expiry Date**: 14 April 2023 · - **Job Ref**: JO _ · Role: Finance Assistant · **Salary**: £26,000 - £30,000 per annum · Location: Central London · Industry: Property · Hybrid: ...
Finance Assistant

1 hour ago

Resident Advisor London, United Kingdom

Resident Advisor is the world's foremost platform for discovering electronic music, artists, and events. Described by the NY Times as "the most influential electronic music site in the world", every month RA reaches more than 5m people across its web, mobile and app properties. · ...
Finance Assistant

1 hour ago

Wild Berry Associates London, United Kingdom

Online e-commerce business serving ultra high net worth individuals with high fashion pieces and stylists seek a finance, tax, duty and VAT assistant to support the sales and finance team. · Based in Old Street. Hybrid. · Order Management Tax & Duties Specialist (UK) · As Taxes a ...
Finance Assistant

1 hour ago

Castleforge Partners London, United Kingdom

**About Castleforge** · Founded in 2010, Castleforge is a leading UK-based private real estate investor that combines research-led investment themes with vertical integration and in-house operating platforms. · We invest in real estate located in and around select UK and European ...
Finance Assistant

1 hour ago

Handle Recruitment Ltd London, United Kingdom

**Sector**: Careers in media & events · - **Type**: hybrid · - **Contact**: Jessica Goodwin · - **Duration**: temp to perm · - **Start Date**: ASAP · - **Expiry Date**: 12 April 2023 · - **Job Ref**: BBBH105584 · Handle are excited to be working with a new thrilling entertainment ...
Finance Assistant

1 hour ago

Marriott International, Inc London, United Kingdom

**Job Number** · **Job Category** Finance & Accounting · **Location** Europe Office - London, Barnard's Inn 86 Fetter Lane, London, London, United Kingdom VIEW ON MAP · **Schedule** Full-Time · **Located Remotely?** N · **Relocation?** N · **Position Type** Non-Management · **JO ...
Finance Assistant

1 hour ago

Swytch Bike London, United Kingdom

Swytch is changing the way we move. We fundamentally believe that transport shouldn't cost the Earth - so we've made it our mission to make electric transport accessible to everybody. · Since launching in 2017 we have reached over 40,000 customers, across 50 countries who have co ...
Finance Assistant

1 hour ago

Sheridan Maine South London, United Kingdom

"Only Accountants can save the world through peace, goodwill and reconciliations." · We're delighted to collaborate with an established organisation that is seeking a Finance Assistant.This position may suit someone who is AAT qualified or studying towards their qualification, al ...
Finance Assistant

1 hour ago

LACE Partners London, United Kingdom

**Finance Assistant** · We are looking for a Finance Assistant. In this role you will be reporting to the Finance Manager. The main purpose of the role is the maintenance of financial records and processing income and expenditure, expenses and monthly collation of time tracking a ...
Finance Assistant

1 hour ago

Kier Group London, United Kingdom

We're looking for a Finance Assistant to join our Highways team based in Edmonton, North London. Within this role, you can enjoy 26 days annual holiday entitlement with opportunities to buy/sell leave, a fantastic, matched pension scheme, 24/7 virtual GP service for you and your ...