- Ensure photocopiers are checked regularly and supplies are ordered. Resolve and sort minor faults and jams, calling out engineers as required.
- Process photocopying from the "In-tray" ensuring instructions are followed, recorded accordingly and then delivered within the set deadline.
- Process and complete reprographic work requested via the joint email account or in-person requests.
- Collect incoming and internal mail throughout the office and distribute as required.
- Prepare mail for despatch, checking that the enclosures are included and that the relevant tracking documents are updated accordingly.
- Ensure overnight couriers are booked and collected on-time to ensure delivery the following day.
- Arrange for copying to be carried out externally as and when required.
- Bind documents as instructed.
- Receive and scan all incoming mail to relevant fee-earners before distributing accordingly.
- Maintain the stationary cupboards and ensure orders are placed on a weekly basis.
- Ensure the binding machines are kept in good condition and maintenance visits are booked as required.
- Ensure the print room is kept tidy and left in a suitable manner every evening.
- Complete all new submission requests relating to the London office .
- Ensure all retrievals are processed and ordered on time.
- Arrange collections with Restore as and when necessary.
- Maintain the storage system and follow the correct procedures to ensure everything is correlated.
- Follow the correct protocol for document destruction as and when required.
- Liaise with Restore to identify problems and ways to resolve them.
- Liaise with the Central Storage team for assistance.
- Ensure the office is kept tidy and presentable.
- Maintain the client and internal meeting rooms, making sure supplies are replenished and the rooms are left looking professional.
- Liaising with the building management team to book external meeting rooms for clients.
- Monitor and maintain the confidential waste bins, ensuring they don't overfill and collections are booked.
- Walk around the office doing visual checks on a weekly basis, ensuring everything is in order and not broken.
- Assist with all internal office moves.
- Maintain and replenish the First Aid equipment/supplies as and when required.
- Collect fresh fruit baskets and return the empty baskets to reception.
- Complete weekly fire register.
- Maintain and keep an accurate desk booking system, and log all visitors.
- Meet and greet visitors as they arrive and show them to their right desk/meeting room.
- To undertake any other reasonable duties as required by your line manager.
- Educated to GCSE standard or equivalent. A-Level standards are desirable but not essential.
- Proven experience in similar administrative roles.
- Competency with the Microsoft Office suite.
- Ability to work well independently and as part of a team.
- Proactive and responsive.
- Good interpersonal and organisational skills.
- Looking to further their career and develop within the role with progression.
- Strong get up and go attitude towards work and taking on new tasks.
- Proven experience in a print and mail room environment.
- Ability to work under strict deadlines, meeting the needs of busy solicitors.
- Confidence to address all members of staff, no matter the seniority.
- Proven ability to achieve more within a workplace.
- We will use information about your disability status to provide appropriate adjustments to the interview process.
- We will use any information provided in our diversity monitoring form about your race, colour, nationality, ethnic or national origin, gender identity, gender expression, social mobility background, religious beliefs, sexual orientation, any disability information, age, and marital/civil partnership status to ensure meaningful equal opportunity monitoring and reporting. Any analysis of this data will be done on an anonymous basis.
-
Facilities Assistant
1 week ago
Larbey Evans London, United KingdomOur UK law firm client is currently looking for a Facilities Assistant to join their Facilities department on a temporary basis, in order to provide support for an initial 4 weeks.The main focus for the Facilities Assistant is to provide a high level ofreprographic, general offic ...
-
Facilities Assistant
1 week ago
Colbern Limited London, United KingdomNCD · Facilities Assistant · Tower Hamlets · Contract · £16.18 per hour · Our client is looking for an experienced Facilities Assistant. · Facilities Assistant Vacancy · 6-8 week work placement to help with the decant and move to the councils New Town Hall in Whitechapel. · The p ...
-
Facilities Assistant
1 week ago
Royal College of Anaesthetists London, United Kingdom**Facilities Assistant: The Royal College of Anaesthetists** · **Salary: £25,200 - £26,800 · Location: Site Based Holborn London · Permanent, Full Time** · An exciting opportunity has arisen for a Facilities Assistant to join our growing facilities team with overall responsibilit ...
-
Facilities Assistant
2 days ago
Australasian Recruitment Company London, United KingdomFacilities Assistant · **Salary**: £23,000 - £25,000 per annum · Interested in working for one of the UK's leading architecture firms as a Facilities Assistant? You will be providing support to the Facilities Management team ensuring the office is operating at a high level of saf ...
-
Facilities Assistant
4 days ago
US Lawsupport London, United KingdomWe are seeking an experienced Facilities Assistant to work for an International Law firm based near Bank tube station. This is a full time permanent position. · In this position you will report into the Facilities Manager and your duties will include; dealing with incoming and ou ...
-
Facilities Assistant
1 week ago
Signature Recruitment London, United KingdomAre you naturally friendly with a strong customer service focus? Do you thrive in a busy, customer-oriented environment and possess a knack for multitasking? Signature Recruitment is thrilled to partner with a prominent London university in their search for a Facilities Assistant ...
-
Facilities Assistant
6 days ago
Oasis Community Learning London, United KingdomA unique opportunity to join a passionate team of staff in an exciting and rewarding environment as Facilities Assistant, part of the Oasis Property & Estates Team. Property and Estates provide a vital service to our educational environments and are a group of property experts wh ...
-
Facilities Assistant
2 days ago
Colbern Limited London, United KingdomSix Months Vacancy · The post holder will be expected to work a pattern of between 07:00 -21:00 according to business needs. · Facilities Assistant · Tower Hamlets · Contract · £16.18 per hour · Our client is looking for an experienced Facilities Assistant. · This is an exciting ...
-
Facilities Assistant
6 days ago
JMC Aviation London, United KingdomJMC are working with a leading Manufacturing business based at Stansted Airport. Due to growth they are looking to recruit a Facilities Assistant to join their expanding team.- This is a Permanent Position based in Stansted. This role is for 39 hours per week, Monday-Friday (08:0 ...
-
Facilities Assistant
22 hours ago
Elbrus Partners London, United KingdomFacilities Assistant · EC1A, London - full time onsite role. · up to £25,000 · Are you an organised Facilities Assistant who is looking to join a people oriented, quality driven Architectural business who success has earned them many industry accolades? · Does being part of a pro ...
-
Facilities Assistant
1 hour ago
Gordon Yates London, United Kingdom**Facilities Assistant** · - Our client is seeking someone with relevant experience as a receptionist, facilities or in a front of house role. You will ideally have worked previously within a similar organisation.**the role is temping up to 6 Months;** · **£ an hour** · **Who wil ...
-
Facilities Assistant
1 week ago
tower Hamlets London, United KingdomBack · **Facilities Assistant**: · **Facilities Assistant Vacancies - Full time post x 3** · **Monday - Friday alternative working pattern**: · **Week 1 8:00-16:00 week 2 11:00-19:00** · This is an exciting time for Facilities Management (FM) at the London Borough of Tower Hamlet ...
-
Facilities Assistant
1 week ago
Excel Recruitment London, United KingdomThis professional membership organisation is recruiting an interim Facilities Assistant, a varied blend of front-of-house, building maintenance, and office support responsibilities. · **Key Responsibilities of the Facilities Assistant**: · - Greet visitors arriving onsite and act ...
-
Facilities Assistant
4 days ago
Peabody London, United Kingdom**Peabody**has an exciting opportunity for a **Facilities Assistant **on either a **permanent basis or as flexible Bank Staff** (zero hours contract) within our Health Living Centre in **South East London**. · As a **Facilities Assistant**you will deliver a high standard of clean ...
-
Facilities Assistant
2 days ago
NCG London, United KingdomAn excellent opportunity has arisen for a Facilities Assistant at Southwark College. This is an administrative support role ensuring essential facilities support to the college, and in turn supporting outstanding teaching and learning and provide a safe, yet welcoming environment ...
-
Facilities Assistant
22 hours ago
Mountview London, United KingdomMountview is one of the UK's leading drama schools. We offer professional vocational training at foundation, undergraduate and postgraduate level in performance and production arts, alongside evening, weekend and holiday classes for all. · We present around 25 productions across ...
-
Facilities Assistant
22 hours ago
iWork Recruitment Limited London, United KingdomContract to start on until with a possible extension. · **Must have excellent experience within a Facilities and or Customer service environment.** · **You will have a successful track record of assisting in building great services, excellent problem-solving skills and will have ...
-
Facilities Assistant
2 days ago
Adecco UK London, United Kingdom**JOB TITLE**: · **Library Facilities Assistant** · **LOCATION: The cottage, Richmond, TW9 1QL** · **PAY RATE: £12.06 hour PAYE** · **START DATE: asap** · **DURATION: 3-month initial contract** · **Hours**: · **36 per week/ Weekdays** · **DBS: No** · **Driving License Required: Y ...
-
Facilities Assistant
1 week ago
JM Legal Ltd London, United KingdomA flourishing UK Legal practice are looking to add a Facilities Assistant to the team. · Salary - £35,000+ · Location - Holborn · Hybrid - Yes · Being an intricate part of a small team, this opportunity and the wider department play a significant role in the smooth operation and ...
-
Facilities Assistant
1 week ago
Catch 22 London, United KingdomOur client a Student Accommodation is currently looking for a permanent **Facilities Assistant **(Residence Assistant) to join their team within their Student Accommodation settings across sites in Camberwell, Peckham, South East London. · Do you have experience as a School Premi ...
Facilities Assistant - London, United Kingdom - Shepherd and Wedderburn LLP
Description
Assisting the Facilities Team Leader with the everyday facilities and operations within the office, whilst also focusing their time on providing print room support, day-to-day onsite facilities support to staff/contractors/visitors, document management and reception/meeting room duties. As a key member of the management service team the facilities assistant will be required to undertake work assigned from across the company and will have daily interactions with colleagues of all levels.
This job description is not exhaustive and the post holder may be required to undertake additional duties from time to time to assist with the smooth running of the London management services team.
The role
Print and Mail Functions
Document Management
Facilities
Candidate Profile
At Shepherd and Wedderburn we strive to provide a supportive, inclusive and high performance working environment, where everyone feels they belong. Diversity and inclusion is at the heart of our business and we welcome applicants from different backgrounds to all levels of the organisation. To foster inclusivity we particularly encourage applications from those who may be from underrepresented groups, including candidates from Black, Asian and minority ethnic backgrounds, LGBT+ people, disabled people and those from lower socio-economic backgrounds.
Shepherd and Wedderburn is committed to protecting the privacy and security of your personal information that we collect as a "data controller". The information provided by you will be processed in accordance with our GDPR Privacy Notice for Applicants and Work Experience Students. If you are successful in obtaining paid employment with us, we will hold your information in accordance with our Personnel Data Retention Policy, which will be provided to you at the relevant time.
We will process the information you provide solely for the purpose of evaluating your application for employment. The information will be disclosed to the interview panel (if relevant), your line manager (if appointed), and Human Resources staff members. We may contact any references provided for the purposes of discussing your application, and will ask your permission before doing so.
If you provide any information deemed to be "special category" information under the General Data Protection Regulation, we may use this as follows:
Should your application be unsuccessful, the information provided will be deleted within 1 year of a decision not to progress your application.
If you have any further questions about how we process and store your information, or your rights in relation to this, please refer to our GDPR Privacy Notice for Applicants and Work Experience Students (available at
#J-18808-Ljbffr